Appendix I - AV and Set Up Information.xlsx
XLSX spreadsheet 20 KB Posted
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- NBRS-2023-Q-01
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| File | Type | Posted |
|---|---|---|
| RFQ NBRS 2023.docx | DOCX document | |
| Appendix II - RFQ Price Quote Worksheet.xlsx | XLSX spreadsheet |
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Sheet1
| Appendix I | ||||||
| National Blue Ribbon Schools Award Ceremony - 2023 | ||||||
| Move In Day | ||||||
| Start | End | Function | Function Room | Set Up | Expected Attendance | AV |
| 24-Hours | 24-Hours | Registration | 6-ft tables along perimeter of the room | |||
| 24-Hours | 24-Hours | Contractor Staff Room | 3 Rounds set for 8ppl | |||
| 24-Hours | 24-Hours | Staff Room | 3 Rounds set for 8ppl and 4 6-foot tables along the perimeter of the room | |||
| 24-Hours | 24-Hours | Storage | Existing |
| Day 1 | ||||||
| Start | End | Function | Function Room | Set Up | Expected Attendance | AV |
| 24-Hours | 24-Hours | Registration | Same as above | |||
| 24-Hours | 24-Hours | Contractor Staff Room | Same as above | |||
| 24-Hours | 24-Hours | Staff Room | Same as above | |||
| 24-Hours | 24-Hours | Storage | Existing | |||
| 24-Hours | 24-Hours | Meals/Performer Hold | Rounds | 12 | ||
| 24-Hours | 24-Hours | TBD | Office Style | 12 | ||
| Interview Room | ||||||
| 24-Hours | 24-Hours | Social Media/Recording Room | Office Style | 12 | ||
| 7:30 a.m. | 6:30 p.m | Registration | TBD | Flow | 2 LAN drops (no authentication/open ports) | |
| 24 Hour Hold | General Session | Round of 8 | 1000 | •Dual Projectors w/ 2 Screens |
•1 I-Mag Camera Package •2 Laptop Computers •Program-Out Confidence Monitor •Video Switcher w/ Pic-in-Pic Capabilities •1 Wireless Cue •1 Audio Adapter/Device for Music •Podium with Gooseneck Microphone •1 Wireless Lav Microphone •1 Wireless Handheld Microphone •Audio Mixer (only sufficient to accommodate mic counts and mixing requirements for live stream) •Front Truss Stage Lighting •15 LED Stage Lights •1 Wired Internet Line w/ No Authentication (live streaming) •1 Video Output (live streaming) •1 Audio Output w/ Mic Sound Only (no music - live streaming) •Wifi
| • | 1 Stage Manager | Add Additional Labor as Necessary for Review | |||||
| 7:00 a.m. | Breakfast | 375 | ||||
| 9:30 a.m. | 11:30 a.m. | Networking Café by Topic Elem - Secondary Split | Rounds of 8 with 30 table stands (no numbers) | Max | Existing plenary set up. | |
| 10:30 a.m. | 11:30 a.m. | Your Blue Ribbon Year: A Private School Perspective | Rounds of 10, Riser for 5 speakers | 100 | •Projection Package |
•Laptop Computer •1 House Sound 1 PC Audio Adapter/Device •4 Wireless Handheld Microphones •Placed on head table for panel •Microphone Floor Stand •1 Wireless Lav Microphone •1 Audio Mixer (only sufficient to accomadate mic count)
| 11:45 a.m | 12:45 p.m. | Bell Award Luncheon - Invitation Only | Conference | 30 | N/A |
| 1:00p.m. | 2:30 p.m. | Opening General Session - Doors open at 11:30 AM | Rounds of 8 |
Podium Small table on stage for Bell Awards 1200 •Dual Projectors w/ 2 Screens •1 I-Mag Camera Package •2 Laptop Computers •Program-Out Confidence Monitor •Video Switcher w/ Pic-in-Pic Capabilities •1 Wireless Cue •1 Audio Adapter/Device for Music •Podium with Gooseneck Microphone •1 Wireless Lav Microphone •1 Wireless Handheld Microphone •Front Truss Stage Lighting •15 LED Stage Lights •1 Wired Internet Line w/ No Authentication (live streaming) •1 Video Output (live streaming) •1 Audio Output w/ Mic Sound Only (no music - live streaming) •Wifi •1 Stage Manager | Add Additional Labor as Necessary for Review 3:00 p.m. 4:00 p.m. Breakout - School Leadership Rounds of 10 Max 1 Projection Package 1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 3 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accomadate mic count)
3:00 p.m. 4:00 p.m. Breakout - Teacher Retention Rounds of 10 Max 1 Projection Package 1 Laptop Computer 1 House Sound 2 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accomadate mic count)
3:00 p.m. 4:00 p.m. Breakout - Social Emotional Practices Rounds of 10 Max 1 Projection Package 1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 2 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accomadate mic count)
| 3:00 p.m. | 4:00 p.m. | State Liaison Networking Session | Conference | 30 | |
| 3:00 p.m. | 4:00 p.m. | After School Program | Rounds | Max | 1 Projection Package |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 2 Wireless Handheld Table Microphones 1 Microphone w/Floor Stand 1 Audio Mixer (only sufficient to accomadate mic count) 4:15 p.m. 5:15 p.m. Special Session: Mindfulness Practice Rounds of 10 Max 1 Projection Package 1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 2 Wireless Handheld Table Microphones 1 Microphone w/Floor Stand 1 Audio Mixer (only sufficient to accomadate mic count)
Day 2
| Start | End | Function | Function Room | Set Up | Expected Attendance | AV |
| 24-Hours | 24-Hours | Registration | Existing | |||
| 24-Hours | 24-Hours | Contractor Staff Room | Existing | |||
| 24-Hours | 24-Hours | Staff Room | Existing | |||
| 24-Hours | 24-Hours | Storage | Existing | |||
| 24-Hours | 24-Hours | Meals/Performer Hold | Rounds | 12 | ||
| 24-Hours | 24-Hours | Interview Room | Office Style | 12 | ||
| 24-Hours | 24-Hours | Social Media/Recording Room | Office Style | 12 | ||
| 7:30 a.m. | 11:30 a.m. | Registration | 3 High Boy Tables | |||
| 8:30 a.m. | 9:30 a.m. | Bell Award Panel | Theater Riser and 9 Speakers on stage - Chairs Only | Max | Dual Projection Package w/ Screens |
1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 6 Wireless Handheld Table Microphones 1 Audio Mixer (only sufficient to accomadate mic count)
10:00 a.m. 11:00 a.m. National Teacher of the Year Theater Riser and 2 Speakers on stage Max Dual Projection Package w/ Screens 1 Laptop Computer 1 House Sound 1 PC Audio Adapter/Device 2 Wireless Handheld Table Microphones 1 Lav Mic 1 Audio Mixer (only sufficient to accomadate mic count)
11:30 a.m. 1:30 p.m. Awards Luncheon Rounds of 8 1200 •Dual Projectors w/ 2 Screens •1 I-Mag Camera Package •2 Laptop Computers •Program-Out Confidence Monitor •Video Switcher w/ Pic-in-Pic Capabilities •1 Wireless Cue •1 Audio Adapter/Device for Music •Podium with Gooseneck Microphone •1 Wireless Lav Microphone •1 Wireless Handheld Microphone •Front Truss Stage Lighting •15 LED Stage Lights •1 Wired Internet Line w/ No Authentication (live streaming) •1 Video Output (live streaming) •1 Audio Output w/ Mic Sound Only (no music - live streaming) •Wifi •1 Stage Manager | Add Additional Labor as Necessary for Review 1:30 p.m. 3:30 p.m. Awards Ceremony Rounds of 8 1000 Existing
Sheet2
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