Appendix E - Offeror's Technical Proposal.docx

Title: INDEPENDENT AUDITOR FOR THE HEALTHY SCHOOL MEALS FOR ALL PROGRAM

Request for Proposal Number: RFP DAAA 2026-0237

Appendix E1

OFFEROR’S PROPOSAL

Modification 1: Changes made in red text.

OFFEROR NAME: _________________________________

Instructions: Please respond to each section below by writing your response in the box listed below the “Offeror’s Response” heading. If an image or other inclusion cannot be included in the box due to formatting issues, Offerors may include that image/document as an attachment, but it must be clearly labeled as corresponding to that particular Offeror’s Response. Offeror’s proposal will consist of answering the following questions.

MANDATORY REQUIRMENTS

If Offeror is an organization/entity/corporation/etc., complete this section:

Offeror is registered and licensed as a CPA Firm in the State of Colorado, OR is permitted to practice in Colorado through practice privileges and/or firm mobility pursuant to §12-100-117, C.R.S and 3 CCR 705-1. If Offeror is practicing through practice privileges/firm mobility please provide documentation that you meet the requirements and rules cited above.

Check one: ☐ YES ☐ NO Offeror’s Response supporting their answer above:

Offeror has been in practice as a certified public accounting firm for at least five years.

Check one: ☐ YES ☐ NO

The CPA firm has a CPA who will be responsible for monitoring and supervising the Work, and is either (1) licensed to do accounting work in Colorado, OR is (2) authorized to practice in Colorado under Colorado’s CPA mobility/practice privilege provisions pursuant to §12-100-117, C.R.S and 3 CCR 705-1. If Offeror is practicing through practice privileges/firm mobility please provide documentation that you meet the requirements and rules cited above.

The CPA Firm and all individuals it provides to perform this Work must have no conflicts of interest with this work. Conflicts of interest include accountants performing the Work must have no financial or other personal interest in the Healthy School Meals for All Program. It is a conflict if the Contractor or Contractor’s planned personnel to be provided for this Work include any consultants, independent contractors, or employees of a SFA whose primary work responsibilities involved the Healthy School Meals for All Program. Likewise, the Department considers it a conflict of interest if the Contractor or Contractor’s planned personnel to be provided for this Work include any current consultants, independent contractors, or employees of the Department who were involved in the Healthy School Meals for All Program.

Offeror’s Response:

If Offeror is an individual Certified Public Accountant, complete this section:

The individual is a Certified Public Accountant (CPA) (1) licensed to do accounting work in Colorado OR is (2) authorized to practice in Colorado under Colorado’s CPA mobility/practice privilege provisions pursuant to §12-100-117, C.R.S and 3 CCR 705-1. If Offeror is practicing through practice privileges/firm mobility please provide documentation that you meet the requirements and rules cited above.

Check one: ☐ YES ☐ NO

The individual has been in practice as a certified public accountant for at least five (5) years.

The CPA must have no conflicts of interest with this work. Conflicts of interest include accountants performing the Work must have no financial or other personal interest in the Healthy School Meals for All Program. It is a conflict if the Contractor or Contractor’s planned personnel to be provided for this Work include any consultants, independent contractors, or employees of a SFA whose primary work responsibilities involved the Healthy School Meals for All Program. Likewise, the Department considers it a conflict of interest if the Contractor or Contractor’s planned personnel to be provided for this Work include any current consultants, independent contractors, or employees of the Department who were involved in the Healthy School Meals for All Program.

Provide a detailed description of the Offeror’s organizational experience related to the Work. Specifically, address each organizational experience listed in Section 3.2 and any other experience Offeror believes would be beneficial for completing this Work. Offerors should describe, at a minimum, three (3) similar projects with similar activities, such as financial and performance audits of state-level grant programs. These descriptions should include: the name of the customer, contact information for the customer, the type of contract/agreement/purchase order, a brief description of the effort and complexity of the work performed, the performance period dates, the budget of that contract, and any scope or delay changes. Evaluators may contact the customers listed and/or other customers.

Provide a detailed explanation of how the Offeror will provide sufficient personnel to perform the Work, including all the following:

How the Offeror will provide Key Personnel (Project Lead and Auditor(s)) that meets or exceeds the requirements contained in this RFP.

How the Offeror will provide and train all Other Personnel so that the Work is completed accurately and in a timely manner. Additionally, include a listing of the position titles for each position related to the Contract, the general responsibilities of that position, the number of individuals filling that position and the numbers of hours each week the position will be dedicated to the Work.

A plan for how the Offeror will replace all Key Personnel and Other Personnel so that the transition between personnel does not impact the ability of the Contractor to complete the Work.

If the Offeror intends to use a Subcontractor, the Offeror shall provide a description of how the Offeror will use Subcontractors and the portions of the Work that will be completed by each Subcontractor. This description shall also include the anticipated positions provided by the Subcontractor and the roles of those positions, as well as a plan for how the Offeror will manage the Subcontractor and all Subcontractor personnel to ensure that the portions of the Work assigned to the Subcontractor will be completed accurately and in a timely manner.

Provide a Draft Audit Plan with the information contained in Section 4.4. that shows how Offeror will ensure that Contractor has the audit and resulting audit report complete by December 1 of each year. If Offeror suggests differing timelines than listed in this Statement of Work, please clearly specify those dates and why Offeror is suggesting those changes. In describing Offeror’s strategy and detailed methodological approach, Offerors should detail the level of audit coverage Offeror will provide (e.g., all participating SFAs, statistical sampling, risk-based sampling, judgmental sampling, etc.).

What data and information does Offeror believe it needs to collect to complete the audit described in HB 22-1414, C.R.S. Sections 22-82.9-201, et seq.? Does Offeror believe it will need to collect data from the SFAs, and if so, why? If the Offeror needs to collect data from SFAs, what method(s) does Offeror propose to use to collect data from SFAs in an effective, efficient, time-sensitive, and least burdensome way? Is Offeror proposing to collect data from all 194 participating SFAs or is Offeror proposing collecting data from a sample of SFAs. If collecting from a sample, how will Offeror determine which participating SFAs with which they will engage and collect data? Describe Offeror’s proposed timelines for collecting data and information. How does Offeror plan to store the data; describe any software or other systems Offeror plans to use to collect and/or store data? Protecting Personally Identifiable Information is extremely important to the Department, how will Offeror collect and store data in compliance with the Student Data Transparency Act (see Appendix B, Draft Contract – Exhibit C, EDUCATION DATA PRIVACY PROVISIONS.

Offerors’ proposals should clearly outline the approaches, processes, tools, methodologies, and forms that the Contractor will use to achieve audit objectives. Although some work approaches have been outlined in this RFP, Offerors are encouraged to rely on their expertise and experience to develop approaches, processes, tools, methodologies, and forms that will accomplish the audit’s objectives effectively and efficiently.

How does the Offeror propose to perform the audit described in this RFP? Describe in detail the approaches, processes, tools, methodologies, and forms that Offeror will produce and use to perform the financial and performance audit.

Does Offeror plan on using document reviews? Or does Offeror propose an alternative approach?

Explain how Offeror plans to work with and engage with the Department, Non-profit technical partner, and SLAs for Offeror to complete the performance and financial audit.

a. Offeror shall fully complete Exhibit D – Pricing Worksheet in its entirety.

Offeror’s Response: Please check box below to confirm Offeror completed Exhibit D.

Offeror Agrees they have fully completed Exhibit D: ☐ image1.png