APPENDIX D - Discount.pdf

1825 WINDFALL ROAD • OLEAN NY 14760 • 716-376-8200 • www.caboces.org

APPENDIX B - Bid # 25016 BATTERY SUPPLIES

APPENDIX D – Discount

Represents items of unknown type and quantity, which the Participants will purchase throughout the bid term.

For Section B, Bidders are to quote percentage discount from any or all the following:

Bidder’ general catalog which is current at the time of purchase.

Catalogs referenced in Section B may be hard copy catalogs, online catalogs, or price lists.

Updated catalogs or price lists shall be automatically supplied to the Participants at no additional cost during the bid term.

A. Catalog:

• Hard copy – If bidding discount from a hard copy catalog, the bidder shall furnish a copy of the current catalog with the bid submission. Additional copies of a hard copy catalog must be supplied at the Participant’s request through the term of the bid at no cost to the Participant.

• Online – If bidding discount from an online catalog, the bidder shall indicate the website address on the bid form.

B. Price List:

• Bidder’s list price which is current at the time of purchase.

• Specific manufacturers price lists o Multiple manufacturers’ catalogs or price lists may be offered with discounts bid specific to each.

o The bidder shall identify on the bid form the manufacturer name and shall reference the date of the manufacturer’s catalog or price list from which the discount will be applied.

o The discount offered shall be a flat rate, reflecting the minimum discount offered to the Participant for all purchases from that catalog or price list.

However, multiple discounts from the same catalog or price list (i.e., varying discounts per item category) will not be considered.

Any discount(s) offered (items A and B) shall be the minimum discount(s) offered to the Participant at any time during the term of the bid.

NOTE OF CLARIFICATION: Appendix C (excel spreadsheet) with individual item numbers are net, delivered prices. Appendix D (percentage discount) is a discount pricing structure for items not covered in

Appendix C. The discount quoted in Appendix D will not apply to the price quoted in Appendix C.

1. For items in Appendix D, the following terms and conditions shall apply:

a) Catalog (or list) price, less the discount, shall be net price, and shall be F.O.B. destination, freight prepaid and allowed to any Participant’s location. No additional costs for shipping or delivery will be accepted by the Participant, except for extremely large or overweight items (i.e., safes).

b) No minimum order requirements shall apply.

2. Purchases of items in Appendix D will be made as follows:

a) The Participant will email a price inquiry to all awarded Appendix D Bidders offering a general catalog or price list discount (ref. items A-B), listing the specific item(s) to be purchased at the time.

b) If the Participant requires a specific manufacturer’s product which is not on included in

Appendix C (Excel spreadsheet), then the Participant will email a price inquiry to all awarded

Appendix D bidders offering a general catalog or price list discount (ref. items a-b) as well as to any bidder offering a discount from the manufacturer’s price list.

c) Bidder’s price quotes shall be returned by email to the Participant within (1) business day at the request, unless otherwise specified on the price inquiry.

d) Bidder’s price quote shall specify base bid (catalog or list) price and net (discounted) price.

e) Award will be made to the Appendix D awarded bidder offering the best net price to the

Participant for a particular order.

CONTINUE TO NEXT PAGE FOR APPENDIX D (DISCOUNT) BID FORM ……

DISCOUNT BID FORM

Appendix D is for unknown items that participants may purchase during the contract term utilizing the process specified in this bid (see Appendix D page 1 where this is described).

Please indicate:

____________ Participate ____________ Not Participate

If the bidder wishes to participate in Appendix D, the bidder must provide the information on this page.

Discount Offered from Bidder’s General Online or Published Catalog ______________% or Published

Price List

Indicate the catalog or price list from which discount will be calculated (A) hard copy catalog, (B) online catalog, or (C) vendor price list.

Please complete and submit based on the discount source (A, B, or C)

A. If offering a discount from a hard copy catalog submit a current catalog with the bid.

Catalog Name/Date: ______________________________________________

B. If offering a discount from an online catalog, indicate the website address below.

Website: _______________________________________________________

C. If offering a discount from list pricing, please furnish a copy of the current price list via an Excel upload to BidNetDirect or a USB Jump Drive with your physical bid submission.

Name/Date of List Uploaded or on USB Jump Drive: __________________________________

Bidder Name: ________________________________________ Date: __________________________

Authorized Rep: ______________________________________ Title: __________________________

Rep. Signature: _________________________________________________

(THIS FORM MUST BE RETURNED WITH YOUR BID FORMS)