Appendix D_Cost Proposal Template.xlsx

This is a Cost Proposal Template for student housing property management services in Colorado. The template is structured to capture pricing for three primary service categories: Facilities maintenance, Custodial services, and Managed WiFi, with a three-year contract term. Each service category requires bidders to submit a guaranteed base fee for the first 12-month period, performance-based incentive pricing, and one-time transition or pre-opening expenses. The Facilities and Custodial services are to be priced according to APPA (Association of Physical Plant Administrators) Level 2 standards, while the Managed WiFi service follows its own performance benchmarks. Performance-based incentive examples include maintenance frequency compliance, employee staffing and turnover metrics, safety records, quality standards assessed through joint inspections, network uptime reliability, security compliance, and support response times.

The total proposed fee calculation multiplies the sum of the first-year base fee and performance-based incentive by three years to establish the overall contract price. Additionally, the template requires bidders to provide charge-out rates for work beyond the base contract scope, including straight time, overtime, and premium time hourly rates for custodial, technical/trades, elevator technician, general maintenance, IT/WiFi, and project management services. The template accommodates alternative pricing models, allowing bidders to propose different APPA service levels for Custodial and Facilities categories with supporting rationale demonstrating advantages to the contracting entity, MSU Denver.