Appendix C

STATE OF DELAWARE

Office of Management and Budget

Government Support Services

Appendix C – Online Bid Submission Portal Instructions & Required Forms

In order for the State to evaluate proposals fairly and completely, Vendors must follow the format set forth herein and must provide all of the information requested. The Vendor is advised to thoroughly read and follow all instructions contained in this solicitation. Solicitation responses that do not comply with these instructions or do not meet the full intent of all the requirements of this solicitation may be deemed to be non-responsive.

The solicitation response should be organized and indexed in the following format and should contain, at a minimum, all listed items in the sequence indicated. Each page should be numbered. The proposal should contain a table of contents, which cross-references the solicitation requirements and the specific page of the response in the Vendor’s solicitation response.

1. Cover Letter – Each response must be accompanied by a letter that is signed by a representative who has the legal capacity to enter the organization into a formal contract with the State and provides the following information:

a. Contract Number – GSS24641-PLAYGROUND

b. Submitting Organization’s Name (Vendor)

c. Identify the name, title, telephone and fax number, and email address of the person authorized to contractually negotiate on behalf of the organization.

d. Acknowledge receipt of any and all amendments to this solicitation.

2. Table of Contents – Clearly identifying the structure of the proposal and showing page numbers for each of the required sections and attachments.

3. Solicitation Response – The purpose of the technical proposal is to provide Vendors with an opportunity to demonstrate their qualifications, competence and capacity to fulfill the requirements as outlined in the solicitation. The solicitation response shall specifically detail the Vendor’s qualifications and experience in providing the goods and/or services described. Vendors are encouraged to review the evaluation criteria to see how the proposals will be scored and verify that the response has sufficient documentation to support each scoring criteria identified. Responses should also address all points outlined in the technical specifications or scope of work requirements.

a. One ORIGINAL copy of the solicitation response, to include cover letter and table of contents, shall be submitted through the online bid submission portal.

b. One REDACTED copy of the solicitation response, to include cover letter and table of contents, shall be submitted through the online bid submission portal.

1) If your submission contains NO confidential information, submit the “Original” also as the

“redacted” copy.

2) If your submission contains information you wish to mark confidential, redact those sections in this copy only, submitting through the online bid submission portalas the “redacted” copy.

4. Pricing – Pricing shall be submitted through the online bid submission portal.

a. Complete the BidTable in the online bid submission portal.

b. Download the pricing document, fill out completely, submit through the online bid submission portal.

5. Required Forms – The solicitation response shall also include the electronic submission of the following forms. Download file, fill out completely paying attention to special instructions below, and submit through the online bid submission portal.

a. Vendor Information Sheet

b. Non-Collusion Statement – The notary stamp/seal must be visible in the electronic copy.

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STATE OF DELAWARE

Office of Management and Budget

Government Support Services

c. Exceptions Form – Check the box to indicate No Exceptions, otherwise complete the form to notate all exceptions for consideration.

d. Reference Form – Required for responding vendor, as well as any identified sub-contractors.

e. Confidentiality Form – Check the box to indicate No redactions, otherwise complete the form to summarize what you have redacted.

f. Sub-Contractor Form – One form required for each sub-contractor.

ONLINE BID SUBMISSION PORTAL INSTRUCTIONS

Solicitation responses must be submitted through the online bid submission portal at:

https://gss.bonfirehub.com/

Submissions by other methods will not be accepted. Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled.

Respondents should contact the online bid submission portal provider at Support@GoBonfire.com for technical questions related to your submissions or visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us

Submission materials should be prepared in the file formats listed under Requested Information for this opportunity in the online bid submission portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgss.bonfirehub.com%2F&data=05%7C02%7Ccourtney.mccarty%40delaware.gov%7Cea543faf365b4560f24f08dc0d3c7921%7C8c09e56951c54deeabb28b99c32a4396%7C0%7C0%7C638399800584034755%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4AsGs6A7DS7wCUcK2FsE5XGyqkNq9Pw7Byoqli87904%3D&reserved=0 mailto:Support@GoBonfire.com https://vendorsupport.gobonfire.com/hc/en-us

NON-COLLUSION STATEMENT

This is to certify that the undersigned Vendor has neither directly nor indirectly, entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this solicitation, and further certifies that it is not a sub-contractor to another Vendor who also submitted a bid/proposal as a primary Vendor in response to this solicitation submitted this date to the State of Delaware, Office of Management and Budget, Government Support Services.

It is agreed by the undersigned Vendor that the signed submission of this bid/proposal represents, subject to any express exceptions set forth on the Exception form, the Vendor’s acceptance of the terms and conditions of this solicitation including all specifications and special provisions.

NOTE: Signature of the authorized representative MUST be of an individual who legally may enter his/her organization into a formal contract with the State of Delaware, Office of Management and Budget, Government Support Services.

COMPANY NAME _________________________________________________________________________________________________________

NAME OF AUTHORIZED REPRESENTATIVE ____________________________________________________________

SIGNATURE TITLE

COMPANY ADDRESS

PHONE NUMBER FAX NUMBER

EMAIL ADDRESS _______________________________________________________________________________

FEDERAL E.I. NUMBER _____________________________________________________________________________

AFFIRMATION: Within the past five (5) years, has your firm, any affiliate, any predecessor company or entity, owner, Director, officer, partner or proprietor been the subject of a Federal, State, Local government suspension or debarment?

YES NO if yes, please explain:

THIS PAGE SHALL BE SIGNED AND NOTARIZED (NOTARY SEAL MUST BE VISIBLE) FOR YOUR

BID/PROPOSAL TO BE CONSIDERED.

SWORN TO AND SUBSCRIBED BEFORE ME this ________ day of , 20 __________

Notary Public: My commission expires:

City of: County of : State of :

VENDOR INFORMATION SHEET

COMPANY NAME: ________________________________________________________________________

DBA (if applicable): ________________________________________________________________________

Purchase Order Address: _____________________________________________________________________

Website: __________________________________________________________________________________

Diverse Vendor Self-Identification:

WBE MBE

VBE SDVBE IWDBE Other: ____________

State Certified: Yes No If yes, which State(s): _____________________________

Federal Certified: Yes No

Primary Contact Secondary Contact Contact Name Contact Type Phone Number/Ext.

Email Fax Number

Business Capability Statement:

(Provide a short capability statement about your business and its capabilities and skills to advertise who you are and what you do.)

BUSINESS REFERENCES

List a minimum of three business references of similar size and scope. Please do not list any State Employee(s) as a business reference. If Subcontractors are identified, a minimum of three business references must also be provided for each subcontractor.

REFERENCE ONE

Contact Name:

Contract Title:

Business Name:

Address:

Email:

Phone #:

Current Vendor (YES or NO):

Years Associated & Type of association:

Work Performed:

REFERENCE TWO

Contact Name:

Contract Title:

Business Name:

Address:

Email:

Phone #:

Current Vendor (YES or NO):

Years Associated & Type of association:

Work Performed:

REFERENCE THREE

Contact Name:

Contract Title:

Business Name:

Address:

Email:

Phone #:

Current Vendor (YES or NO):

Years Associated & Type of association:

Work Performed:

Contract No.: ________________________

Contract Title: ________________________________________________

CONFIDENTIALITY FORM

Responding vendor may elect to designate sections of their proposal as confidential, intellectual property, trade secrets, and other confidential business information. Vendor shall explain below how the redacted information is not “public record” as defined by 29 Del. C. § 10002. The State shall independently determine the validity of any vendor designation as set forth in this section. Any vendor submitting a bid/proposal herein expressly accepts the State’s absolute right and duty to independently assess the legal and factual validity of any information designated as confidential business information.

If your bid/proposal submission contains no redactions check the box below.

By checking this box, the Vendor acknowledges that they are not providing any information they declare to be confidential or proprietary for the purpose of production under 29 Del. C. Ch. 100, Delaware Freedom of Information Act.

Confidentiality and Proprietary Information

EXCEPTIONS FORM

Responding Vendors may elect to take minor exceptions to the terms and conditions of this solicitation. All exceptions must be submitted below.

Exceptions found elsewhere in the solicitation response will not be considered. __________________________________ maintains sole discretion to reject any exceptions.

If your submission contains no exceptions check the box below.

By checking this box, the responding vendor acknowledges that they take no exceptions to the specifications, terms or conditions found in this solicitation.

Paragraph # and Page #

Current Language Proposed Alternative Justification

Note: Use additional pages as necessary, but the format shall be the same as provided above.

SUBCONTRACTOR INFORMATION

By checking this box, the responding vendor acknowledges that no subcontractors will be used to fulfill the requirements of this solicitation.

PROPOSING VENDOR INFORMATION

Contract Number:

Proposing Vendor Name:

Mailing Address:

SUBCONTRACTOR INFORMATION

Subcontractor Name:

Mailing Address:

Diverse Vendor Self-Identification:

WBE MBE VBE SDVBE IWDBE Other

State Certified: Yes No If yes, which State(s):

Federal Certified: Yes No

DESCRIPTION OF WORK BY SUBCONTRACTOR

Name of the person signing (Proposing Vendor):

Title of the person signing:

Signature: ________________________________________ Date:

ACKNOWLEDGEMENT BY SUBCONTRACTOR

Name of the person signing:

Title of the person signing:

Signature: ________________________________________ Date: