Appendix C-1 Terms Conditions Change Form.pdf

APPENDIX C-1 PURCHASE ORDER TERMS AND CONDITIONS CHANGE REQUEST FORM

01/31/2025

APPENDIX C-1– PURCHASE ORDER TERMS AND CONDITIONS CHANGE REQUEST FORM

Competitive Solicitation: No. DOH25– 010P

Instructions

This Attachment is optional. Bidders need only to complete and submit this Attachment IF the bidder has issues, concerns, exceptions, or objections to any of the terms or conditions contained in Appendix C-PO Terms and Conditions. In such case, Bidder must use this Bidder’s Contract Issues List to identify the same as set forth below.

The Bidder’s Contract Issues List is designed to frame contract discussions, if any, between DOH and bidders regarding the Contract terms and conditions. In completing the Bidder’s Contract Issues List, bidders must:

A. Identify the specific Contract section/subsection that creates a business issue, concern, exception, or objection;

B. Describe, in business terms, the issue, concern, exception, or objection pertaining to the Contract section/subsection;

C. Propose, in business terms, a solution that is reasonable in light of the Competitive Solicitation and the procurement solution being sought by DOH; and

D. Provide bidder’s reason or rationale supporting bidder’s proposed solution, including how the proposed solution is commercially reasonable for a public contract, benefits both the bidder and the DOH and equitably allocates contractual risk and return.

Please be advised. The Contract(s) to be awarded is the result of a Competitive Solicitation developed pursuant to Washington’s Procurement Code for Goods/Services that is designed to meet governmental needs for eligible purchasers. DOH endeavors to develop commercially reasonable Contracts that incentivize performance and equitably allocate risk and return based on stakeholder input from eligible purchasers, vendors, procurement professionals, and others. Accordingly:

Redlined Documents Will Not Be Reviewed. Do not provide a redlined Contract or sections/subsections. Redlined text may result in DOH making potentially inaccurate assumptions regarding bidder’s issue(s). Instead, bidders must follow the instructions set forth above.

‘Standard’ Bidder Contracts Will Not Be Reviewed. Do not provide a copy of the bidder’s (or a third party’s) ‘standard’ contract or contract section. It will not be reviewed.

No Substantial Changes. Bidders are cautioned that this is a competitive solicitation for a public contract and DOH cannot and will not accept a bid or enter into a Contract that substantially changes the material terms and conditions set forth in this Competitive Solicitation and Contract. Bids that are contingent upon DOH making substantial changes to material terms and conditions set forth in the Competitive Solicitation or Contract likely will be determined to be non-responsive.

DOH will consider the number and nature of the items on Bidder’s Contract Issues List in determining the likelihood of completing a Contract with such bidder.

APPENDIX C-1 PURCHASE ORDER TERMS AND CONDITIONS CHANGE REQUEST FORM

01/31/2025

BIDDER’S CONTRACT ISSUES LIST

NO.

A

CONTRACT

SECTION

B

ISSUE DESCRIPTION

C

BIDDER’S PROPOSED SOLUTION

D

BIDDER’S RATIONALE FOR PROPOSED

SOLUTION

1.

2.

3.

4.

5.

*Appendix C-1 General Terms and Conditions Change Request Form is OPTIONAL. Bidders only need to complete and submit this Attachment IF the bidder has issues, concerns, exceptions, or objections to any of the terms or conditions contained in Appendix C- Purchase Order Terms and Conditions. In such case, Bidder must use this Bidder’s Contract Issues List, complete it, and return it to the Solicitation Coordinator at: Bids@doh.wa.gov mailto:Bids@doh.wa.gov