Appendix_B_-_Staff_Responsibilities.pdf

APPENDIX B

Sarasota Bay Estuary Program

Staff Responsibilities

Ryan Gandy, Ph.D. – Executive Director o Oversees preparation of Annual Workplan and Budget each year for review by Management and Policy

Boards and submittal to EPA o Manages program staff o Oversees preparation of annual Cooperative Agreement application package for base program operation each year for submittal to EPA o Ensures obtaining funding contributions each year from local governments and water management district o Accomplishes program goals specified in the Annual Workplan each year o Works to ensure the SBEP meets the general and special conditions specified in the cooperative agreements for base program and other grant awards o Maintains controllable expenditures within budget and takes appropriate actions when unexpected budget problems develop. Makes necessary amendments as required by EPA regulations o Ensures that the NEP program responsibilities under the Interlocal Agreement are met o Monitors progress of work on grant awards both received and made by the Program to ensure timely completion of work o Ensures compliance with relevant federal and state purchasing and procurement procedures

Heather Moody – Operations Manager o Manages the Finance Plan as identified in the 2025-2030 SBEP Workplan o Acts as the Grants and Contract Coordinator, tracking expenditures and reimbursement o Coordinates budget portions of Annual Work Plan for submittal to EPA o Oversees all financial issues regarding accounting, budget control, revenues, payables, and purchase orders o Acts as human resources coordinator o Acts as payroll and retirement coordinator o Processes payments, purchase orders, SBEP accounts payable and receivable o Maintains controllable expenditures within budget and takes appropriate actions when unexpected budget problems develop. Makes necessary amendments as required by EPA regulations o Responsible for reporting, collecting, and processing all federal reimbursements and local government contributions o Ensures compliance with relevant federal and state purchasing and procurement procedures o Provides assistance to Director as needed in managing the program o Manages annual programmatic audit report o Ensures compliance with relevant federal and state purchasing and procurement procedures o Ensure that SBEP meets matching fund requirements for grants it receives, and that in-kind match is sufficiently documented by the requirements of awarding agencies o Prepares reports, documents, and assists staff with financial tracking o Assists with Management/Policy Board agenda, meeting notices, agendas and packets o Maintains general responsibility for office operations

Nicole Iadevaia – Science and Restoration Manager o Manages the Monitoring Plan and Habitat Restoration Plan as identified in the 2025-2030 SBEP Workplan o Organizes and coordinates meetings of the Technical Advisory Committee and subcommittees as required to meet technical objectives of the program o Presents results of SBEP's technical work to NEP committees and community groups o Provides technical support as needed to Director, Public Outreach Coordinator and Finance Director o Keeps current in investigations and developments in estuarine science and management o Presents results of SBEP work to appropriate local, state, and national science and resource management meetings, and participates in state-wide/national efforts on atmospheric deposition.

o Actively participates in regional resource management committees directly related to SBEP objectives o Monitors progress toward SBEP goals through tracking implementation of local government/agencies’

Action Plans.

o Reports environmental conditions and trends to TAC and Management Board o Pursues additional funding sources for implementation of the CCMP o Works with attorneys and Director to create contracts and intergovernmental agreements and processes them for execution ensuring that all federal and state requirements are being followed.

o Ensures financial integrity of technical contracts and managing contracts

Megan Barry – Public Outreach Manager o Manages implementation of the Communications Plan as identified in the 2025-2030 SBEP Workplan o Manages implementation of the Citizens Advisory Committee. Provides staff support to the CAC while encouraging members to become more actively involved in developing and implementing their own projects.

o Manages implementation of the SBEP Community Action Plan o Promotes the Program's accomplishments to the media through ongoing and consistent communication of

SBEP Program goals, challenges, and achievements o Investigates, writes, and coordinates production of the SBEP newsletter and oversees all publications o Gathers and coordinates information for updates of the SBEP website o Develops public education programs that address SBEP priority goals, and assists government and non-profit partners in creating and promoting educational programs and tools o Ensures that SBEP maintains a high profile among the environmental community by assisting local public, private, and non-profit partners with outreach needs and serving on committees and task forces.

o Manages all outreach and communications contracts o Presents on a variety of Bay-related topics to community groups as requested o Participates in panel discussions on Bay-related topics o Manages the process of updating the Sarasota Bay CCMP o Manages the production of the State of the Bay report

Vacant - Administrative Assistant (Part-time) o Manage ED’s calendar, coordinate meetings, internally and externally o Assist with ED’s travel arrangements, prepare itinerary and travel reimbursement o Assist Operations Manager with Human Resources matters, such as hiring and onboarding, personnel changes, and scheduling and assembling necessary documents for annual performance reviews.

o Provide back-up to OM on Financial Management System and payroll submission o Assist with processing of staff’s compensatory time and leave request forms o Review staff’s travel preparation/reimbursements prior to approval and processing o Assist with processing of invoices and payments o Assist with preparation of Workplans, Annual Reports, and other reports o Establish non-conflicting meeting dates for the upcoming calendar year o Work with ED and staff in agenda development, organize agenda packets, and distribution o Secure locations for board meetings; visit sites and assess technology requirements o Prepare public notices and advertise in a timely manner o Record meetings/take minutes and prepare for distribution and approval