Appendix B - RFP A23-1542 Scope of Work.pdf

RFP A23-1542

Appendix B

SCOPE OF WORK

6/5/23

1. Scope of the Contract. The Agreement will cover removal, transportation, and disposal of chemical waste materials for Ames Laboratory. Waste will be removed in truckload or less than truckload quantities from Ames Laboratory. Services to be available after 10/06/2023.

2. Hazardous Waste Services. Company will handle each of the following hazardous waste streams:

a. Co-mingled organic liquids (halogenated and non-halogenated).

b. Heavy metal solutions—aqueous solutions, potentially acidic or alkali containing arsenic, barium, cadmium, chromium, lead, selenium, or silver.

c. Bulk and Lab-packs of:

● Laboratory quantities of chemicals from academic research and teaching laboratories

● Residential, farm and industrial mixtures from households, Conditionally Exempt Small Quantity Generators (CESQG), State Parks, and Fish Hatcheries

Chemicals include, but are not limited to the following:

● Toxic liquids

● Toxic solids

● Corrosive liquids

● Flammable liquids

● Pesticides

● Organic peroxides

● Explosives and potential explosives

● Shock and heat sensitive substances

● Reactive compounds (water and air)

● Oxidizers

● Peroxide formers

● Universal Waste

● CESQG Waste

● Waste chlorophenol compounds "F027 Waste"

● All U and P coded wastes

d. Paints and paint sludges.

e. Sludges and slurries of heavy metals.

f. Lead wash solution.

g. Poly-Chlorinated Biphenyls (PCB’s) – Must be incinerated.

h. Contaminated Oil – Drummed. (Such as chlorinated solvents or emulsion oil cut w/diesel)

i. Other regulated materials not otherwise specified:

The Company will be responsible for the provision of transportation, crews, and equipment normally associated with hazardous material disposal. Liquid hazardous material generally will be contained in 55-gallon drums or smaller pails. If necessary, leaking, or damaged drums will be over-packed into 85-gallon salvage drums.

Ames Laboratory may provide The Company with containers and absorbent materials for lab-pack chemicals. However, Ames Laboratory reserves the option of buying from the Company such containers or absorbent material.

3. Checking In and Out. Company shall check in with the Ames Laboratory’s appointed official upon arrival at the work site or with a designated representative at alternate locations when indicated.

4. Schedule of Waste Pick Up for Disposal. Ames Laboratory will require waste disposal pick up at a minimum biannually. The Company must pick up waste within 10 days of scheduled pickup. Agencies may request emergency waste pick up during the contract period. The Company must respond within 10 days to emergency requests.

a. Disposal will be complete 90 days after pickup from Ames Laboratory

b. Emergency pick-up can be made in 5 days after notification from Ames Laboratory

c. Emergency disposal will be complete 90 days after pickup from Ames Laboratory

Because of potential costs and liabilities associated with non-collection of wastes specified for collection (i.e., Agency personnel hours to communicate with EPA, rescheduling, etc.), it is imperative that the Company provides adequate personnel and transportation to collect all wastes during the scheduled pickup event.

5. Emergency Services. Ames Laboratory will contact the Company for waste pickup and disposal in a timely manner. Occasionally, situations arise which require the Agencies to respond in an expeditious manner.

6. Waste Materials. Ames Laboratory will designate the amounts, items, and the chemical composition and physical characteristics of materials to be disposed of at the time a request for disposal is made. A composite sample of the waste material will be provided upon request.

7. Company Services. The Company agrees to provide Ames Laboratory the following services:

a. Packing and loading of described waste material onto Company's transportation vehicles at Ames Laboratory facilities. The Company will assume all responsibility for waste once contact is made. In the event of a spill, leak, or discharge, on or off Ames Laboratory’s premises, the Company will be responsible for cleanup, including all equipment, materials, and personnel. The Company will assume all associated costs resulting from the incident.

b. The carrier must be currently evaluated for carrier safety compliance through the DOE Motor Carrier Evaluation Program (MCEP) keeping with the guidelines of

DOE O 460.2B.

c. Transportation in secure vehicles from Ames Laboratory's facilities to Company's

EPA permitted facilities in accordance with all applicable DOT regulations. NOTE:

Overpack barrels will only be provided or purchased from vendor by Agency if barrel(s) are identified as showing signs of leakage at time of pick-up.

d. Incineration of mixed chlorinated solvents in an EPA permitted facility, or fuel blending if appropriate and cost effective.

e. Incineration of Polychlorinated Biphenyls (PCB’s) is required. A certificate of destruction must be provided prior to payment of invoice by Ames Laboratory.

No payment will be made for disposal of PCBs in any other manner.

f. Completion of all necessary paperwork and records including, but not limited to the Uniform Hazardous Waste Manifest, Land Disposal Restriction Notification Form, and Certificates of Destruction or Disposal.

g. If Ames Laboratory requests, The Company shall provide barrels, containers, and packing materials.

h. Items that cannot be transported at the time of waste shipment must be retrieved within 30 days of the discovery of non-transportable items. The Company will absorb the cost of subsequent pick-up(s) if The Company has previously agreed to handle waste as described in Section II.19.C.

8. Transfer of Wastes and Title. Ames Laboratory's waste material, so described, will primarily be transferred to The Company at the following places, times, frequencies, and quantities. If The Company is unable to provide service for an Agency, the Agency reserves the right to contract for service with another vendor.

Agency: Ames Laboratory

Place Spedding Hall, Room B55, 2416 Pammel Drive, Ames IA 50011 and Ames Laboratory Sensitive Instrument Facility, 1901 Scholl road, Ames Iowa 50011-3020

Time During normal business hours, Monday—Friday, excluding legal holidays. Specific time and date to be arranged in advance by mutual agreement between Agency and Company.

Frequency Approx. Every 180 days.

Quantity See Ames Lab Waste Material Description Sheet (See Attachment

A to this Appendix).

At the time The Company takes possession of, and removes, waste materials from the Ames

Laboratory's place of transfer, title, risk of loss and all other incidents of ownership to the waste materials shall be transferred from Agency and vested in Company.

In the event waste materials are discovered to be nonconforming, the Company shall immediately notify Ames Laboratory. Waste materials shall be considered nonconforming, for purposes of this Agreement: (i) if they are not in accordance with the descriptions, limitations or specifications stated in the attached Waste Material Description Sheet; or (ii) if they have constituents or components not specifically identified in the Waste Material Description Sheet which increase the nature or extent of the hazard and risk undertaken by Company in agreeing to handle, load, transport, store, treat, or dispose of the waste materials.

The Company shall fax and/or email test results to the Agency supporting the determination.

The Company shall state exact additional costs for correcting the nonconforming waste material status condition. Upon approval from the Agency, the Company shall proceed with the re-packaging and disposal. No additional costs will be incurred by the Agency for errors of the Company in lab packing.

9. Conformance with Regulations.

a. The Company shall conduct all operations relating to Ames Laboratory's waste materials in strict accordance with applicable EPA, DOT, and all other federal, state, and local regulations as a minimum requirement. All drums and article containers, if used, shall be properly sealed, marked, labeled, and dated. Vehicles used to transport waste materials shall be plainly marked in accordance with all applicable regulations and shall be licensed, as required, for the transportation of hazardous waste. Vehicle operators shall be licensed in accordance with all applicable laws and regulations. The Company's employees and any subcontractors utilized by the Company shall be thoroughly trained and experienced in the regulations and procedures applicable to hazardous waste handling. At Ames Laboratory's request, Company shall remove from The Work and not again utilize any person at Agency(s) sites who, in Ames Laboratory's opinion, exhibit careless or unsafe habits, or any attitude or tendency prejudicial to The Work or the contract requirements.

b. The Company will comply with Ames Laboratory's existing Spill Prevention

Control and Countermeasures (SPCC) plan relating to the handling and disposal of materials.

10. Pricing. Once Ames Laboratory and awarded subcontractor have agreed to a rate plan for set hourly rates, disposal rates, transportation fees and consumables when applicable.

All costs for labor, equipment, materials, per diem and personal protective equipment will be included in these fees. When there is a request for services, Ames National Laboratory will be supplied with a post-project report detailing all activities and project time along with breakdown of hours and charges.