Appendix B (.docx)

Appendix B Proposal Submission Template WIOA In School Youth

I. General Proposal Information

Name and Address of Applicant Organization

DUNS #:

EIN ID #:

County (ies) this program will serve?

☐ New Castle County ☐ Kent County ☐ Sussex County

Organization Type:

☐ Non Profit ☐ Governmental ☐ Private for Profit

A. Number of Enrollments (insert total number per year): Does your response include duplicate or carry-in participants from PY22? ☐ Yes ☐ No If yes, estimate how many will be carried in:

B. Average Service Hours per Enrollment:

C. Total Amount Requested: $

D. Indirect rate (cannot exceed 10%) %.

E. Requested funds for this program are % of organization's total budget Proposed Training Program Hours per Participant:

F. Amount of Training Expense to be paid by the Participant $ Description of services/supplies to be paid by Trainee if any:

II. Demonstrated Ability A. Describe your organization’s ability to operate high quality training programs that have resulted in achieving the Performance Measures outlined in the Scope of Services of the RFP. Performance with any previous DOL E&T, contract will be provided to the panel by Delaware. If the proposed program is new, please describe other training program’s past performance if applicable or the organization’s past performance and ability to operate high quality training programs.

B. Describe your organization’s ability to manage grant funded programs.

C. Are staff within your organization trained in trauma informed care? Please describe organization’s professional development plan.

D. Provide Staff Qualifications for any position for which funding is requested in whole or in part. If staff are not currently employed with your organization, please provide the minimum qualifications you will use to recruit for the position. For all current staff members list their current education as it relates to serving youth with barriers. Add more rows as needed.

III. Program Design A. Describe how your program will align with current priorities (equity, job quality, and mental health). Outline the critical occupational and skills the proposed training will address. How were these needs identified?

B. Provide a description of conditions, behaviors, and barriers of typical participants as well as demographic information on targeted participants. Clearly identify why your program targets the demographics listed.

C. Include how the proposed program meets the current and projected needs of the local employers and how the proposed program will benefit the needs of the community, state, and/or other stakeholders.

D. Describe your criteria for participant selection. Include how you will outreach, recruit, and assess each participant’s needs and skill level. Be sure to include the assessment(s) or partnerships in place to assess participants.

E. Describe your organization’s ability to provide High Quality Case Management to youth with barriers.

F. Describe how your program will address the “no wrong door policy” ensure your organization is leveraging as many opportunities to serve vulnerable populations or populations with barriers to education and employment.

G. Describe how your program provides access to each of the Mandated Program Elements (listed in section (II)(C) of the RFP. Programs are not required to directly provide all of the program elements but are required to ensure youth have access to every program element in order to provide a comprehensive program. Your answer should address each of the 14 elements and clearly identify which mandated elements will be directly provided and which will be provided by partners, by purchasing (e.g., Occupational Skills Training), or other linkages. MOUs will be required for any mandated element provided by a partner agency. Please complete the chart below to show linkages within the community, key people, organizations, and other partnerships that provide services for your program.

H. Describe how your program will address work readiness/soft skills more recently referred to as “durable skills.” that all youth need. This includes appropriate work behaviors and other sought-after skills such as problem solving, teamwork, oral and written communication, and organizational skills.

I. Describe (include resources dedicated to do so) your plan to develop, place and support retention in participant outcomes. Include how you will prepare and educate youth on the variety of post-secondary options and how you will build and maintain relationships with local employers to increase job opportunities and placements.

IV. Outcome Placement A. Include how the proposed program meets the current and projected needs of the local employers and how the proposed program will benefit the needs of the community, state, and/or other stakeholders.

B. Provide a comprehensive outcome statement that describes what a participant will have achieved after successfully completing the proposed program. This should include all credential(s) received, job title, and expected wages.

V. Cost/Budget-Brief Narrative Only (Budget template must be completed in its entirety) C. Brief Narrative Only .

a. Leverage Resources

i. Describe how the proposed program is leveraging resources through braiding funds, direct financial or in-kind contributions by other programs, employers, investors, stakeholder, etc. Be sure to explain the source of funds and how they will be used to support the program and achieve programmatic goals. In addition, please complete the following:

1. Cash Contribution Amount:

2. In-Kind Amount:

3. Other:

VI. Additional Points:

a. Include three employer letters stating willingness to partner and/or engage in work experience.

b. Detail how your program incorporates digital literacy into training. Provide sample curriculum.

VII. Certificate of Information and Authorization Must be completed for your proposal to be considered By submitting this proposal, I hereby certify that to the best of my knowledge all information contained in this proposal is accurate and complete, that this is a valid proposal and that I am legally authorized to submit and to represent this organization.

Signature (live):

Name:

Title:

Organization:

VIII. Attachments-Required except unless noted Attachment 1: Non-Collusion Statement Attachment 2: Exceptions Attachment 3: Confidentiality and Proprietary Information Attachment 4: Business References Attachment 5: Subcontractor Information Form (only if applicable) Attachment 6: Program Budget

Attachment 1

RFP NO.: LAB-ISY-24R-001

RFP TITLE: WIOA In-School Youth DEADLINE TO RESPOND: Feb 16, 2024

NON-COLLUSION STATEMENT

This is to certify that the undersigned Provider has neither directly nor indirectly, entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this proposal, and further certifies that it is not a sub-contractor to another Provider who also submitted a proposal as a primary Provider in response to this solicitation submitted this date to the State of Delaware, Workforce Development Board

It is agreed by the undersigned Provider that the signed delivery of this bid represents, subject to any express exceptions set forth at Attachment 2, the Provider’s acceptance of the terms and conditions of this solicitation including all specifications and special provisions.

NOTE: Signature of the authorized representative MUST be of an individual who legally may enter his/her organization into a formal contract with the State of Delaware, Workforce Development Board.

Corporation

Partnership

Individual

COMPANY NAME ________________________________________Check one)

NAME OF AUTHORIZED REPRESENTATIVE

(Please type or print)

SIGNATURE TITLE

COMPANY ADDRESS

PHONE NUMBER FAX NUMBER

COMPANY CLASSIFICATIONS:

CERT. NO.: __________________

[The above table is for informational and statistical use only.]

PURCHASE ORDERS SHOULD BE SENT TO:

ADDRESS

CONTACT

PHONE NUMBER FAX NUMBER

EMAIL ADDRESS

AFFIRMATION: Within the past five years, has your firm, any affiliate, any predecessor company or entity, owner, Director, officer, partner or proprietor been the subject of a Federal, State, Local government suspension or debarment?

YES NO if yes, please explain

THIS PAGE SHALL HAVE ORIGINAL SIGNATURE AND BE RETURNED WITH YOUR PROPOSAL

SWORN TO AND SUBSCRIBED BEFORE ME this ________ day of , 20 __________

Notary Public My commission expires

Proposals should be developed and organized as below. Each section is required. Responses should be succinct as proposal should not have more than 6 pages.

City of County of State of

Attachment 2 RFP No. LAB-ISY-24R-001 RFP Title: WIOA In-School Youth

EXCEPTION FORM

Proposals must include all exceptions to the specifications, terms or conditions contained in this RFP. If the provider is submitting the proposal without exceptions, please state so below. The State of Delaware reserves the right to deny any and all exceptions taken to the RFP requirements.

☐ By checking this box, the Provider acknowledges that they take no exceptions to the specifications, terms or conditions found in this RFP.

Proposed Alternative

Note: Provider may use additional pages as necessary, but the format shall be the same as provided above.

Attachment 3

RFP No. LAB-ISY-24R-001 RFP Title: WIOA In-School Youth

CONFIDENTIAL INFORMATION FORM

☐ By checking this box, the Provider acknowledges that they are not providing any information they declare to be confidential or proprietary for the purpose of production under 29 Del. C. ch. 100, Delaware Freedom of Information Act.

Confidentiality and Proprietary Information

Note: Provider may use additional pages as necessary, but the format shall be the same as provided above.

Attachment 4 RFP No. LAB-ISY-24R-001 RFP Title: WIOA In-School Youth

BUSINESS REFERENCES

List a minimum of three business references, including the following information:

· Business Name and Mailing address

· Contact Name and phone number

· Number of years doing business with

· Type of work performed Please do not list any State Employee as a business reference. If you have held a State contract within the last 5 years, please provide a separate list of the contract(s).

Business Name:

Address:

Email:

Phone # / Fax #:

Current Provider (YES or NO):

Years Associated & Type of Work Performed:

Business Name:

Address:

Email:

Phone # / Fax #:

Current Provider (YES or NO):

Years Associated & Type of Work Performed:

Business Name:

Address:

Email:

Phone # / Fax #:

Current Provider (YES or NO):

Years Associated & Type of Work Performed:

STATE OF DELAWARE PERSONNEL MAY NOT BE USED AS REFERENCES.

Attachment 5

SUBCONTRACTOR INFORMATION FORM

PART I – STATEMENT BY PROPOSING PROVIDER

1. RFP NO.

2. Proposing Provider Name:

3. Mailing Address

4. SUBCONTRACTOR

a. NAME

4c. Company OSD Classification:

Certification Number: _____________________

b. Mailing Address:

4d. Women Business Enterprise ☐ Yes ☐ No 4e. Minority Business Enterprise ☐ Yes ☐ No 4f. Disadvantaged Business Enterprise ☐ Yes ☐ No 4g. Veteran Owned Business Enterprise ☐ Yes ☐ No 4h. Service Disabled Veteran Owned Business Enterprise ☐ Yes ☐ No

5. DESCRIPTION OF WORK BY SUBCONTRACTOR

6a. NAME OF PERSON SIGNING

6b. TITLE OF PERSON SIGNING

PART II – ACKNOWLEDGEMENT BY SUBCONTRACTOR

9a. NAME OF PERSON SIGNING

9b. TITLE OF PERSON SIGNING

* Use a separate form for each subcontractor

TOTAL

1. Staff Salaries

2. Staff Fringe Benefits

3. Staff Salary and Fringe for Work Experience (of lined 1 & 2 and not included in total)

4. Staff Salary and Fringe Total (Do not include Line 3 amount in the total)

5. Supportive Services To Participants

6. Rent (inc. cost per sq. ft./hr. rates)

7. Custodial Services

8. Utilities (List as a % of Annual Expense)

Heat/AC

Phone

Electric

Other

9. Consumable Office Supplies

10. Postage

11. Equipment and Furniture Purchase: (Itemize on Attached Page)

12. Equipment Rental: (Itemize on Attached Page)

13. Tuition

14. Entrance Fees

15. Training Materials Books Software Videos Other (specify)

16. Printing/Advertising

17. Travel Student Staff

18. Staff Training

19. Participant Payments (Wages. OJT Payments, etc...)

20. Participant Fringes

21. Insurance:

22. Professional Services: (Specify)

23. Overhead/Indirect for Parent Organization:

24. Profit:

25. Other: (Specify)

26. TOTAL

Attachment 6

BUDGET SUMMARY

Organization:

Program Year:

EMPLOYEE LISTING

SALARY AND FRINGE EXPENSES

AREA OF TRAINING:__________________________________ YEAR: _________

ORGANIZATION:_______________________

LIST EVERY EMPLOYEE BY TITLE

(USE ADDITIONAL PAGES TO LIST EACH EMPLOYEE NUMERICALLY)

POSITION

DATES OF EMPLOYMENT HOURS PER WEEK (if seasonal give # of weeks and hourly rate) (If part-time, indicate hourly rate)

Person #1

THIS PROGRAM

OTHER

Person #2

THIS PROGRAM

OTHER

Person #3

THIS PROGRAM

OTHER

Organization________________________________

Type of Training _____________________________

BUDGET BACK-UP PAGE

LINE

NUMBER

ITEM

NUMBER OF EACH

AMOUNT

EXPLANATION/

REMARKS

SUPPORTIVE SERVICE TO PARTICIPANTS

CONTRACTOR:___________________________________________________

TYPE OF TRAINING_______________________________________________

TOTAL AMOUNT OF SUPPORTIVE SERVICES: $__________________________

CLIENTS MUST NOT RECEIVE CASH. VOUCHERS ARE TO BE USED FOR GOODS AND SERVICES) CONTRACTORS MUST MAINTAIN A CUMULATIVE LOG TO DOCUMENT CLIENTS RECEIVED SUPPORTIVE SERVICE(S). AT A MINIMUM THIS LOG MUST INCLUDE CLIENT NAME, STAFF AND CLIENT SIGNATURE, AMOUNT OF SUPPORTIVE SERVICES GIVEN, AND VENDOR.

Furthermore, contractors will only be reimbursed for direct benefits they have given to client.

TYPE OF PAYMENT: ________________________________________

EXPLANATION: _____________________________________________________________

image2.png image1.png image3.png