APPENDIX B - Dept details and anticipated services needed.pdf
PDF 288 KB Posted
- Attached to
- RFP - Bookkeeping Services
- Solicitation number
- 147669
- Issued by
- Hamilton County, Chattanooga City, Tennessee
About this file
This appendix details bookkeeping services anticipated for eight volunteer fire departments and emergency services in Tennessee, including Dallas Bay Volunteer Fire Department, Flat Top Volunteer Fire Department, Highway 58 Volunteer Fire Department, Mowbray Volunteer Fire Department, Sale Creek Volunteer Fire Department, Sequoyah Volunteer Fire Department, Special Tactics and Rescue Service (STARS), and Walden's Ridge Emergency Service. The departments are located throughout the Chattanooga and surrounding areas in Tennessee, with addresses ranging from Hixson to Signal Mountain. Each department has an identified chief contact and operates under either 501(c)(3) or 501(c)(4) tax-exempt status. The fiscal year ends vary by organization, ranging from June 30 to December 31, with corresponding annual report due dates between September 1 and December 1.
The services to be provided include adjusting journal entries, annual financial statement preparation, bank account reconciliation, board minutes review, fixed asset management, invoice and receipt review, preparation of IRS Forms 941 and 990, QuickBooks transaction entry, state of Tennessee Annual Financial Report preparation, and transaction classification. Specific service requirements vary by department; for example, QuickBooks transaction entry is conditional based on individual department practices, IRS Form 941 preparation is needed for most departments with some exceptions noted as conditional, and bank reconciliation preparation is required only where needed. All eight departments require adjusting journal entries, annual financial statement preparation, board minutes review, fixed asset management, invoice and receipt review, IRS Form 990 preparation, state of Tennessee Annual Financial Report submission, and transaction classification services.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP SPECS 1026-041 Bookkeeping Services - SPECS.docx | DOCX document | |
| RFP SPECS 1026-041 Bookkeeping Services.pdf |
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Text version
Dallas Bay
Volunteer Fire
Department
Flat Top
Volunteer Fire
Department
Highway 58
Volunteer Fire
Department
Mowbray
Volunteer Fire
Department
Sale Creek
Volunteer Fire
Department
Sequoyah
Volunteer Fire
Department
Special Tactics and Rescue
Service (STARS)
Walden's Ridge
Emergency
Service
Address 1950 McConnell
School Lane, Hixson, TN 37343
13341 Jones Gap
Rd, Soddy-Daisy, TN 37379
5402 Highway 58, Chattanooga, TN
37416
1705 Mowbray
Pike, Soddy-Daisy, TN 37379
14828 Dayton
Pike, Sale Creek, TN 37373
1989 Green Pond
Road, Soddy-
Daisy, TN 37379
9022 Career Lane, Harrison, TN 37341
2100 Taft Highway, Signal Mountain, TN 37377
Department contact Chief Markus
Fritts
Chief Danny
Welch
Chief Mark
Hutchings
Chief Chris
Weddington
Chief Adam
Gaither
Chief Kris
Morrison Chief Clay Ingle Chief James Hillis
Tax status 501(c)(3) 501(c)(4) 501(c)(4) 501(c)(3) 501(c)(4) 501(c)(4) 501(c)(3) 501(c)(3)
Fiscal year end December 31 December 31 June 30 September 30 December 31 December 31 September 30 December 31
Annual report April 1 December 1 November 1 October 1 September 1 February 1 January 1 August 1
State of TN Annual Financial Report December 31 December 31 December 31 December 31 December 31 December 31 December 31 December 31
IRS Form 990 due date May 15 May 15 November 15 February 15 May 15 May 15 February 15 May 15
Adjusting journal entries X X X X X X X X
Annual financial statement preparation X X X X X X X X
Bank account reconciliation X X X
Board minutes review X X X X X X X X
Fixed asset management X X X X X X X X
Invoice and receipt review X X X X X X X X
Prepare IRS Form 941 X X *if needed X X X X *if needed X *if needed X
Prepare IRS Form 990 X X X X X X X X
QuickBooks transaction entry *VFD writes checks & makes deposits X X X
Review bank reconciliations *prepare if needed X X X X X
State of Tennessee Annual Financial
Report X X X X X X X X
Transaction classification X X X X X X X X
SERVICES TO BE PROVIDED
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