APPENDIX B 2024 - 4-Ton Vibratory Roller Spec .docx
DOCX document 698 KB Posted
- Attached to
- 4 TON DRUM ROLLER RQS TO MA OUT TO BID 2 WEEKS
- Solicitation number
- RFQ - 17D - 24100200000000000075
- Issued by
- Maine
About this file
This document is a detailed specification for a 4-Ton Vibratory Asphalt Drum Roller being procured by the State of Maine Department of Administrative and Financial Services Division of Procurement Services. The intent is to describe the technical requirements for the roller, which must be of heavy-duty design to deliver dependable service under severe operating conditions. The specification includes details on the self-propelled vibratory compactor, engine/powertrain, vibratory system, operator's station, hydraulic system, electrical system, drums, water spray system, serviceability, vandalism protection, manuals and software, paint, training, and warranty requirements. Bids must include specified documentation such as the bid cover page, completed specification responses, cost proposal, certifications, and manufacturer literature.
The roller must have a minimum operating weight of 8,000 lbs and be equipped with various features including a backup alarm, strobe light, and tier 4 certified diesel engine. Pricing is to be "Free on Board (FOB) - Destination" and all units ordered by MaineDOT will be delivered to Augusta, Maine. The award will be made on a best value basis, considering price, warranty, manufacturer performance data, delivery schedule, and parts availability.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RFQ 17D 241002-0075 Bid Prices.xlsx | XLSX spreadsheet | |
| Appendix E Terms and Conditions.docx | DOCX document | |
| RFQ 06A 240911_0057 Johnboat 18 Aluminum_Trailer Resoliciting.pdf | ||
| Appendix A Debarment Forms RFQ 17D 241002_0075.docx | DOCX document | |
| RFQ 17D 241002_0075 Vibratory Asphalt Drum Roller - 4 Ton.docx | DOCX document | |
| Appendix D Certificates.docx | DOCX document |
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Text version
Appendix B
STATE OF MAINE
DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES
DETAILED SPECIFICATIONS
RFQ # 17D 241002-0075
Vibratory Asphalt Drum Roller - 4 Ton The State reserves the right to not make an award to the low-cost bidder when the bidder has had documented poor performance and/or a contract terminated or not renewed within the last five years.
Required Documents: All bids must include the following documents. Bids received without them may be rejected.
· Appendix A: Bid Cover Page and Debarment Form
· Appendix B: Completed Specifications Responses
· Appendix C: Cost Response – Price Hold Question
· Appendix D: Certifications
· Appendix E: MaineDOT Terms and Conditions
· Detailed Itemized Quote on Company Letterhead
· Manufacture Literature: Preferably PDF Literature from the manufacture documenting the specifications for the requested roller.
· Warranty Information Bid Prices: Bid Prices will be with shipping terms of “Free on Board (FOB) – Destination”. The State intends for this to mean that all goods shall be priced in the bid response to include shipping charges, if any, to the State’s desired location. The “FOB – Destination” shipping term is also intended to mean that the State shall not bear any responsibility for the goods in question until the State takes possession of them at the destination point of delivery.
Delivery Location: All units ordered by MaineDOT will be delivered to Augusta Maine. Exact address will be provided to the selected bidder. Orders from other State of Maine Agencies may require delivery be made statewide.
INTENT
The purpose and intent of these minimum specifications is to describe a Four (4) Ton Vibratory Asphalt Dual Drum Roller. It must be of heavy-duty design to deliver dependable service under severe operating conditions. Unit bid shall be currently produced with all the latest standard features whether or not called for in these specifications.
State of Maine RFQ # 17D 241002-0075
COMPLETENESS
The price quoted in any proposal submitted shall include all items of labor, materials, and other costs necessary to fully complete the manufacture and delivery of the Roller pursuant to these specifications.
Any part or detail which makes the Roller complete and ready for service shall not be omitted, even though such part is not mentioned in these specifications.
CONFORMITY
All parts not specified shall be manufacturer’s best quality and shall conform in materials, design, or workmanship to the best practice known in the Roller industry. All parts shall be new and in no case will used, reconditioned or obsolete parts be accepted. The parts on the Roller provided by the manufacturer should be interchangeable.
INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET
Please complete the checklist for technical specifications set forth below. Electronically enter responses directly into the text-enabled fields next to each specification, including actual dimensions when applicable. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available or that will be dealer installed. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation.
If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.
The award will be made on a best value basis to the vendor that either meets or most closely meets the specifications, while taking price and delivery into consideration.
It is understood that all specifications are minimums. Equivalent bid specifications may be considered. To have an “Equivalent Bid Specification” evaluated, the bidder must provide specifications and details for all specifications bid as “Equivalent Bid Specification.” Bids missing this information may be rejected.
| The following abbreviations must be used: |
| X |
| Standard or as specified |
| N/A |
| Not Available |
| DI |
| Dealer Installed |
| EQ |
| Equivalent Bid Specification |
1.0 SELF-PROPELLED VIBRATORY COMPACTOR
Abbreviation
Actual Dimension
Notes
| 1.1 |
| The self-propelled vibratory compactor shall be specifically designed for the compaction of asphalt and other select granular materials. |
| 1.2 |
| The front and rear frame pivot shall allow at least +/- 9° degrees of oscillation from horizontal. |
| 1.3 |
| Operating weight shall be a minimum of 3,628 kg (8,000 lb.) including 80 kg (176 lb.) operator, full fuel tank, full hydraulic system, half full water tank, and standard |
ROPS.
| 1.4 |
| Roller must be equipped with a backup alarm. |
| 1.5 |
| Roller shall be equipped with strobe light with on/off switch, visible from 360 degrees. |
2.0 ENGINE/POWERTRAIN
Abbreviation
Actual Dimension
Notes
| 2.1 |
| Must have a liquid cooled four-cylinder diesel engine with electric start that is a tier IV certification (minimum). Bidders shall certify that each equipment engine supplied pursuant to this RFQ, and contract will meet Tier 4 emission standards certification in accordance with 40 CFR Part 1039. |
Information is required with bid.
| 2.2 |
| Exhaust emissions and noise level shall comply with all applicable Federal and State of Maine standards. |
| 2.3 |
| The heavy-duty four-cylinder diesel engine shall have a minimum rating of 42hp. |
| 2.4 |
| Shall include an efficient dry-type air filter with visible air restriction meter. |
| 2.5 |
| Shall have ample capacity for continuous high engine output under extreme temperatures and/or operating conditions. |
2.6
Coolant shall come rated for -30° degrees.
| 2.7 |
| The engine shall utilize a pre-heat feature to assist starting in cool weather. |
| 2.8 |
| The engine speed shall be controlled by a three-position throttle lever, consisting of low, intermediate, and high. |
| 2.9 |
| The propulsion system shall be hydrostatically driven closed circuit with a single lever control for direction and speed. |
| 2.10 |
| The propel speed shall be infinitely variable from 0 to 8 mph in both forward and reverse. |
| 2.11 |
| The hydraulic propulsion lever’s regulating curve shall provide smooth and precise control at all speeds. |
| 2.12 |
| Provisions for bypassing (releasing) the hydraulic brake system, to allow the unit to be towed in the event of engine or hydraulic failure, shall be supplied. |
| 2.13 |
| Electrical hour meter (Hobbs preferred) wired in such a way to operate only when the engine is running. |
| 2.14 |
| Engine shall have spin-on type filters for oil, coolant, and fuel. |
3.0 VIBRATORY SYSTEM
Abbreviation
Actual Dimension
Notes
| 3.1 |
| The vibratory system shall provide a minimum of two frequencies of 48 Hz (2,880 vpm) and 53 Hz (3,180 vpm) with an |
amplitude of 0.50 mm (0.020”).
| 3.2 |
| Frequency selection shall correspond to the intermediate speed and high-speed throttle positions. |
| 3.3 |
| The centrifugal force shall not be less than |
29.5 kN (6,638 lb.).
3.4 A standard auto-vibe function shall start and stop the drum vibration when the propel lever is removed from the neutral position.
| 3.5 |
| The standard auto-vibe system shall prevent the machine from being started when the vibratory switch is in the active mode. |
| 3.6 |
| The vibratory system shall include a vibration delay on the rear drum. This feature shall control the start of the rear drum to assist power management on slopes. |
| 3.7 |
| A vibratory selection switch shall provide vibratory capability on the front, rear, or both drums or no vibratory action. |
4.0 OPERATOR’S STATION
Abbreviation
Actual Dimension
Notes
| 4.1 |
| The machine shall be equipped with an |
operator’s station located in such a way as to allow the operator to have a full 360-degree view.
| 4.2 |
| The operator’s station shall provide visibility |
to the drum edge contact points on both side of the roller.
| 4.3 |
| The operator’s station shall be isolated from vibration to include seat, feet, and hands. |
| 4.4 |
| The operator’s station shall come with a ROPS that is ANSI and OSHA approved and certified. |
| 4.5 |
| The following shall be located within ease of reach to operator for safety and control: steering wheel, engine throttle, hour meter, water system control, vibratory drum control, horn, engine start switches, and secondary/parking brake, and |
EMERGENCY STOP SWITCH.
| 4.6 |
| Condition indicators shall include as minimum: fuel level, engine coolant temperature, engine oil pressure, hydraulic |
oil temperature, engine preheat, brake “on”, and battery charge.
| 4.7 |
| Operator’s platform shall include a fully adjustable suspension seat with seat belt and seat switch for safety and comfort, skid- resistant walkway surfaces, railings, and hand hold. |
| 4.8 |
| The control console shall be protected with a lockable cover. |
| 4.9 |
| Warning decals shall be conspicuously displayed. |
| 4.10 |
| A neutral-start safety switch is mandatory. |
5.0 HYDRAULIC SYSTEM
Abbreviation
Actual Dimension
Notes
| 5.1 |
| The hydraulic reservoir shall be common to the propulsion, vibration, and steering systems. |
| 5.2 |
| Hydraulic pressure checkpoints with quick- disconnect pressure taps shall be provided on propel and vibratory circuits. |
| 5.3 |
| The hydraulic oil system shall have sample ports for collection of oil fluids. |
| 5.4 |
| The hydraulic system shall have spin-on type filters and lockable filler cap. |
6.0 ELECTRICAL SYSTEM
Abbreviation
Actual Dimension
Notes
| 6.1 |
| Manually operated master battery disconnect switch must be mounted in a place readily |
accessible to operator for Lock-Out Tag Out.
| 6.2 |
| The electrical supply shall be provided by a minimum 750 cold-cranking amp, maintenance-free battery. |
| 6.3 |
| The electrical system shall have a 45-amp alternator minimum. |
7.0 DRUMS
Abbreviation
Actual Dimension
Notes
| 7.1 |
| The drums shall not be less than 27” in diameter. |
| 7.2 |
| The drum shell width shall be a minimum of 49” and have a minimum thickness of .6” (15 mm). |
| 7.3 |
| The drum and its vibrating parts shall be isolated from the rest of the roller by replaceable rubber supports. |
| 7.4 |
| Two (2) flexible, spring-loaded, self- adjustable non-metallic drum scrapers for each drum shall be mounted on the frame structure that surrounds the drums. |
8.0 WATER SPRAY SYSTEM
Abbreviation
Actual Dimension
Notes
| 8.1 |
| A minimum 53 gal. (300 L) high-capacity polyethylene water tank shall be enclosed within the machine frame. |
| 8.2 |
| A large water tank fill and drain shall allow the system to be filled or drained within minutes. |
| 8.3 |
| The standard pressurized water spray system shall be capable of constant or intermittent spray capabilities. |
| 8.4 |
| The water pump and filters shall be conveniently located for easy access while providing optimum spray and flow. |
| 8.5 |
| The water spray system shall be equipped with filtration that reduces machine downtime caused by system clogs. There shall be a filter in the tank fill spout, and in- line filter at the water pump. |
| 8.6 |
| The spray nozzles shall include a drop-stop feature and be removable without the need for tools. |
8.7 The water spray bars shall be constructed of stainless steel for corrosion resistance.
| 8.8 |
| The water tank shall be constructed of reinforced polyethylene. |
9.0 SERVICEABILITY
Abbreviation
Actual Dimension
Notes
| 9.1 |
| Remote mounted drains shall be provided for the engine oil, hydraulic oil, and coolant. |
| 9.2 |
| The hydraulic oil level shall be checked with a sight gauge. |
| 9.3 |
| The engine oil level shall be checked with a dip stick and the fuel system water separator shall be checked visually. |
10.0 VANDALISM PROTECTION
Abbreviation
Actual Dimension
Notes
| 10.1 |
| Locking panel for compartment(s) are acceptable. |
| 10.2 |
| Fuel cap shall be lockable type. |
11.0 MANUALS & SOFTWARE
Abbreviation
Actual Dimension
Notes
| 11.1 |
| There shall be two (2) operators manuals per unit. |
| 11.2 |
| There shall be two (2) shop repair manuals or thumb drives. |
| 11.3 |
| There shall be two (2) parts manuals or thumb drives. |
| 11.4 |
| There shall be two (2) Engine shop manuals or thumb drives. |
12.0 PAINT
Abbreviation
Actual Dimension
Notes
| 12.1 |
| The Roller shall be painted the manufacturer's standard colors. |
| 12.2 |
| All metal shall be free of rust and mill scale |
and prepared for primer and finish paint coat.
| 12.3 |
| All paint and primers must be lead-free. |
| 12.4 |
| One (1) spray can of touch up paint, with supplied SDS sheets. |
| 12.5 |
| Unit paint code required. |
13.0 TRAINING
| Abbreviation |
| Actual Dimension |
Notes
| 13.1 |
| Vendor may be asked to provide training at a later date, but within eight (8) weeks of delivery. |
| 13.2 |
| Training for Operation and Maintenance personnel to be provided by the Four (4) Ton Vibratory Asphalt Dual Drum Roller manufacturer, to include a minimum of 4 hours of training to take place within a State of MaineDOT Region. This training may be videotaped by MaineDOT for future use by MaineDOT trainers. |
| 13.3 |
| Any and all training shall be performed by a factory certified trainer. |
| 13.4 |
| All manufacture training programs being offered need to be defined in detail and a written proposal of what those programs will entail and submitted with bid packet. |
Include Cost Details with bid.
14.0 WARRANTY
| Abbreviation |
| Actual Dimension |
Notes
| 14.1 |
| Manufacturer’s standard warranty shall apply. |
| 14.2 |
| Terms and conditions of warranty shall be provided with bid proposal, (Warranty must be clearly defined and all components covered shall be clearly listed and identified). |
| 14.3 |
| Manufacturer’s warranty will start with MaineDOT in-service date. |
| 14.4 |
| In-Service Date: Warranty on Roller (not placed in service immediately because of time lag due to installation of components, special equipment, seasonal usage, or other delays) shall be warranted from the date the units are actually placed in service. |
MaineDOT Fleet Services Augusta shall notify the vendor in writing of “in-service” date.
| 14.5 |
| During the term of the manufacturer’s warranty Fleet Services reserves the right to perform any and or all warranty “in house” work to meet operational needs or demands with the pre-authorization of the vendor. |
Fleet Services will recover all parts and labor costs as allowed by manufacturer’s flat rate manual. O.E.M. parts may be supplied at no cost by the manufacturer, and or dealer, or may be purchased by Fleet Services on the open market to meet operational demands. Any and all defective parts shall be returned to the manufacturer or dealer upon request.
| 14.6 |
| Vendor shall be 100% responsible for all repair costs to include parts, and labor during the warranty period. |
15.0 GENERAL
Abbreviation
Actual Dimension
Notes
| 15.1 |
| All pinch points and danger areas shall be clearly marked. |
| 15.2 |
| Two (2) sets of keys shall be furnished with each unit. |
| 15.3 |
| Successful bidder shall provide Roller line sheets |
| 15.4 |
| Equipment shall be fully inspected, serviced, fully assembled, and ready to operate upon delivery. |
| 15.5 |
| Be it known that these specifications are a minimum and that the bid will be evaluated based on price, warranty, manufacturer’s performance data, delivery schedule, parts |
availability, and other items deemed appropriate.
| 15.6 |
| Bidders shall supply a detailed specification sheet with their proposals listing exactly what is being offered (not a reference to a web site) and to certify that they have service facilities in Maine, staffed with trained service technicians, and stocked with repair parts for the equipment which is being bid on. Failure to provide this information may cause the bid to be rejected. MaineDOT |
reserves the right to reject any and or all bids.
| 15.7 |
| All hardware installed shall not obstruct any lubrication points. In addition, all components and systems shall be easily accessible to the operator. |
| 15.8 |
| All hardware installed shall not obstruct or interfere with any Roller component or |
system
| 15.9 |
| All safety, warning, and instructional decals shall be properly displayed and appropriate for the roller’s application. |
| 15.10 |
| MaineDOT Fleet Services reserves the right to pre-inspect the equipment before delivery. |
| 15.11 |
| Exceptions to specifications shall be listed on a separate paper and noted as exceptions and submitted with bid proposal. If exceptions are not listed as such it shall be considered that the vendor will comply with |
all specifications as listed.
| 15.12 |
| Equipment offered shall comply with all applicable Federal and State of Maine laws. |
| 15.13 |
| Upon delivery of unit or units all necessary paperwork such as Certificate of Origin, |
dealer’s certificate, and invoices shall accompany unit(s).
15.14
16.1
All bid proposals shall include shipping and delivery to Maine Department of Transportation Fleet Services, 66 Industrial Dr. Augusta, ME. 04330
16.0 SERVICES REQUIREMENT
MaineDOT’s objective is to have the vendor provide warranty and service at facilities that are as close as possible to localities where the Rollers will be used. To that end, MaineDOT desires that the vendors will have warranty and service facilities located within seventy-five (75) miles of each region headquarters: Scarborough, Augusta, Dixfield, Bangor, and Presque Isle.
Abbreviation
Actual Dimension
Notes
16.2 Vendors shall provide a list of bidder service center locations.
16.3 Bidders shall supply a written explanation describing such things as the location of the facilities, the times the facilities will be available for use, qualifications of the staff at the facilities, and how the vendor will provide warranty and service at these service facilities.
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