APPENDIX A - Submission of Proposal.pdf
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- Attached to
- RFB-25001-2 Classroom Supplies
- Solicitation number
- RFB- 25001-2 Classroom Supplies
- Issued by
- Chautauqua County, New York
About this file
This document is Appendix A - Submission of Proposals for Bid #25001-2 for Classroom Supplies, issued by the Cattaraugus-Allegany BOCES (Board of Cooperative Educational Services) Offices of Purchasing & Cooperative Purchasing. The document provides detailed instructions for vendors interested in submitting proposals for classroom supplies to be purchased by school districts in Cattaraugus and Allegany Counties, New York. Vendors are encouraged to submit proposals electronically through BidNetDirect.com, with free vendor registration required, or via physical sealed envelope submission to the BOCES office in Olean, NY. The document emphasizes the importance of timely submission, noting that any proposal received after the specified date and time will not be considered and will be returned.
The bid submission instructions include specific requirements for both electronic and physical proposal submissions, such as completing all blank spaces in ink or typewriter, ensuring all required information is included, and clearly marking physical submissions with bidder details. The document also clarifies that there is no expressed or implied obligation by BOCES to reimburse vendors for any costs incurred in preparing or submitting proposals. Submission of a proposal indicates the vendor's acceptance of the Request for Proposal conditions and certifies the vendor's capability to complete the proposed responsibilities. The document highlights the risks vendors assume in delivery, such as potential mail delays, and recommends submitting proposals at least one day in advance to ensure timely receipt.
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Text version
1825 WINDFALL ROAD • OLEAN NY 14760 • 716-376-8200 • www.caboces.org
Appendix A – Bid # 25001-2 CLASSROOM SUPPLIES
APPENDIX A – Submission of Proposals
Proposals must be submitted on prescribed forms or facsimiles thereof. All blank spaces must be completed in ink or typewritten where so indicated. Vendors may duplicate this form on their system as long as it includes all the information required.
ELECTRONIC BID SUBMISSION IS ENCOURAGED:
Proposals may be submitted electronically through www.BidNetDirect.com/new-york/cattaraugus-allegany-boces. (Free vendor registration is required to view the bid online and submit propsals electronically.
If there are any problems, with registration, please call IPT by BidNet at 1-800-835-4603 and ask for their vendor support department.)
• Submitted documents are stored in a secure fashion with a high level of security. All bids remain encrypted and not readable until bids are opened by the buyer and only after the closing date and time have passed.
• We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing
Time to begin the uploading process and to finalize your submission.
• BidNetDirect instructions “EBS for vendors (Electronic Bid Submission)” are included in the document downloads for this solicitation on BidNetDirect.
PHYSICAL BID SUBMISSION INSTRUCTIONS:
Each physical bid submission must be submitted in a SEALED ENVELOPE and clearly designate, on the outside of the envelope:
Name and Address of the Bidder
Name of the Bid
Attention: Purchasing Agent
Date and Time of the Bid Opening
Send to:
Cattaraugus-Allegany BOCES
1825 Windfall Rd.
Olean, NY 14760 http://www.bidnetdirect.com/new-york/cattaraugus-allegany-boces http://www.bidnetdirect.com/new-york/cattaraugus-allegany-boces
1825 WINDFALL ROAD • OLEAN NY 14760 • 716-376-8200 • www.caboces.org
Appendix A – Bid # 25001-2 CLASSROOM SUPPLIES
NOTES:
• BOCES’ mail arrives late in the afternoon. Federal Express delivery to BOCES is not a 10:00 A.M.
guarantee delivery area. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the school district. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having this bid deposited on time at the place specified in the advertisement. Any proposal received after the time and date specified will not be considered and will be returned.
• It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt.
• There is no expressed or implied obligation by the BOCES to reimburse any vendors for any costs incurred in preparing, submitting, or responding to this RFP, including any on-site selection interviews.
• Submission of a proposal indicates acceptance by the vendor of the conditions and requirements contained in this Request for Proposal, unless clearly and specifically noted otherwise in the proposal submitted. Submission of a proposal shall be deemed as certification that the proposer has the capability to successfully complete the responsibilities and obligations of the proposal being submitted.
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