Appendix A revised Jun 2024.pdf

APPENDIX A

PERFORMANCE REQUIREMENTS FOR ARCHITECT-ENGINEER SERVICES

1. GENERAL: This Appendix "A" sets forth the general requirements for the performance of the various services required under the contract. The Architect-Engineer (A-E) shall perform all or part of the following Title I, Title II and Other Services, more specifically identified in the A-E Statement of

Work (SOW). Maxwell-Gunter Civil Engineering shall be referred to as 42 CES/CEN in this document.

1.1 Permits: Obtain necessary permits, licenses and approvals from all local, State and Federal authorities as are necessary for the performance of the A-E's services. Should it become necessary in the performance of the work and services for the A-E to secure the right of ingress and egress to perform any of the work on properties not owned or controlled by the Government, the A-E shall secure the consent of the owner, his representative, or agent prior to effecting entry on such property. In the event the owner requires the payment of any fee for a license to enter upon and/or use such property, the A-E, when so directed by the Contracting Office, shall pay such fee and obtain a receipt thereof.

1.2 Design Standard: Utilize Government designs, drawings, specifications and standards for buildings and other structures as necessary to meet the requirements and objectives of the proposed project. The latest version of Regulations, manuals, codes, etc., to be used in the design operation include, but are not limited to:

a) Maxwell AFB – Gunter Annex Installation Design Guide

b) SpecsIntact, Unified Facilities Guide Specifications, latest version SpecsIntact Software |

WBDG - Whole Building Design Guide

c) ADA Standards for Accessible Design

d) AFI 32-1042, Standards For Marking Airfields

e) IES, Lighting Handbook

f) National Fire Protection Association Codes and Standards (NFPA 241), current edition

g) ASHRAE Handbook of Fundamentals

h) Occupational Safety and Health Act

i) Standard Plumbing Code

j) International Building Code

k) Air Force Engineering Technical Letters (ETL's)

l) Unified Facility Code

m) Life Safety Code

n) National Electric Code

1.3 Preliminary Information: Prepare, subject to the approval of the Contracting Office, preliminary studies, sketches, layouts, schematics, plans, and reports including estimates of cost for requirements and objectives of the proposed project and of all structures, utilities, and appurtenances thereto. The A-E is responsible to repair any damage to Government property while conducting Title I, Title II and Other Services.

1.4 Testing Permits: The A-E shall complete Maxwell AFB Form 103 (dated 1994), Construction Permit (Digging Permit), and obtain the necessary signatures for approval prior to https://www.wbdg.org/dod/specsintact/software?

https://www.wbdg.org/dod/specsintact/software?

proceeding with any excavation work such as test hole drilling, etc. Directions for completing Maxwell

AFB Form 103.

42CES/CEN, Form 103 is available on the e-publishing website http://www.e-publishing.af.mil. 42CES/

CEN technical monitor will be available to the A-E following the Pre-study or Pre-design Conference.

1.5 Design/Construction Limitations: Accordance with FAR 36.209, no contract for construction of a project shall be awarded to the firm that designed the project or to its subsidiaries or affiliates, except with the approval of the Secretary of the Department concerned.

1.6 Responsibility of the A-E: The A-E is to provide a complete and thorough report and/or investigation and a complete functional and operational facility within the parameters of cost and scope for the project. The A-E will consider all of the design options and criteria reductions that may be required in those instances where impending cost overruns are expected. This information will be included in the design analysis. The design shall be controlled to provide a usable facility at the approved scope and not exceed the estimated construction cost stated in the SOW.

2. Architect-Engineer Services: The A-E under each order shall perform all work required to accomplish the intent of such order, and unless otherwise specifically provided therein, shall perform the required services in accordance with the requirements set forth herein. Total time of completion shall be specified in each order.

2.1 Other Services Submittals:

2.1.1 Scope of Work: The A-E shall perform field reconnaissance, developing design criteria, surveys, and site investigations, including travel and work required to obtain engineering information and design data for the accomplishment of the contract documents of the projects or as otherwise described in

SOW.

2.1.2 Field Reconnaissance and Surveying: The A-E shall make a complete survey of the project site recording topography, terrain features, utilities, streets, pavements, sidewalks, curbs, and ditches;

locations of existing trees, hedges and other obstructions such as catch basins, manholes, utility poles and fire hydrants.

2.1.3 Engineering Information and Design Data: The A-E shall make subsurface soil investigations as required and provide all information and test data to support design of the building foundation. Soil boring data and analysis shall clearly indicate the subsurface conditions and physical characteristics that will be encountered.

2.1.4 Cost Estimates: All cost estimates will be a ‘LEVEL 5’ cost estimate as defined by the

Whole Building Design Guide for any indicated components or features of the project as a whole.

Estimates shall be broken down into items of construction as approved by the Contracting Office and shall be based upon current material and labor costs and shall be in sufficient detail as will permit analysis of the adequacy of the estimates. Estimates shall not contain lump sum items, to the extent possible.

2.1.5 Other Services Reports shall present the following:

a. Discussion of the study and investigation.

b. Topographical Survey Map of the project site (ASAP).

c. Soil boring and analysis report.

http://www.e-publishing.af.mil/ https://www.wbdg.org/design-disciplines/cost-estimating

d. Description of all plans and schemes considered for obtaining the desired result of the study.

e. All drawings and sketches required to present and illustrate the details and results of the study.

f. Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes.

g. Results, conclusions and recommendations.

h. Schematic Design - Graphically illustrates the general scope and relationship of project components based on the requirements for each project. This Schematic Design will be conceptual in character, illustrating possible alternative solutions and feasibility of the project.

2.1.6 The Other Services Submittal will be submitted in two phases unless otherwise indicated in the

SOW.

2.1.6.1 First Phase Submittal: The A-E shall perform a field survey to determine the validity of the proposed study requirements. After completing the initial field survey, the A-E shall prepare and submit, in typed form, a report entitled "Statement of Study Requirements and Objectives, First Phase Submittal", followed by the project title. The report shall be submitted in bound form with clear plastic covers. This report shall contain the following information:

a. Introduction: A narrative summation of the study criteria.

b. Chapter I - General:

- Directive Authorization: Contract number and notice-to-proceed date.

- Criteria and Guidance: Cite the Government project number, work description, minutes of the Pre- Study Conference and Government furnished design data issued.

- Project Organization: Identify employees and subcontractors associated with the project and their area of responsibility.

- Survey Program: Detailed presentation of survey approach, identification of survey parameters to achieve study objectives and a proposed survey schedule.

- Cost Production: Method of cost-estimating techniques used and reason(s) for selection.

Identify all sources used to develop the unit price for each item in the estimate.

c. Chapter II - Survey Findings:

- Program Conflicts: Identification of specific ambiguities, if any, between proposed study requirements and study objectives.

- Additional Study Requirements: Identification of specific work items not previously cited and reasons for their possible inclusion as additional study requirements.

d. Chapter III - Cost Estimates:

- Detailed presentation identifying each category of construction or study requirement using the Corps of Engineers (COE) Master Format Numbering System for each Division and

Section within each Division. The estimate is to be marked at the top of each sheet

"FOR OFFICIAL USE ONLY".

- Each item of construction of study requirement will be identified by standard nomenclature for its description and unit of measure. A separate unit price for each item and division will be indicated both for material costs and for installation (labor) costs. The tax for material will be 10% and 38% for labor burden. Maximum overhead and profit is to be 10% each.

2.1.6.2 Second Phase Submittal: Using the information gathered from the first phase of the study and any clarifications to the ambiguities previously presented together with the direction given on inclusion/non-inclusion of additional study requirements identified, the A-E shall prepare and submit in typed form a report entitled "Preliminary Study Report - Findings and Recommendations, Second Phase

Submittal", followed by the project title. The report shall be submitted in bound form with clear plastic covers. This report shall contain the following information:

a. Introduction: A narrative summation together with any clarifications, additions or deletions of the study criteria.

b. Chapter I - General:

- Criteria and Guidance: Include the comments to the First Phase Submittal.

- Survey Program: Detailed presentation of survey approach, together with any changes due to field conditions, identification of survey parameters verified and their associated study objectives, and progress update together with changes of the study schedule.

c. Chapter II - Survey Findings:

- Program Results: Discussion of specific study requirements, the analysis and parameter utilized, conclusions reached based on the study objectives.

- Presentation of the Principal Features Investigated: All items cited in the paragraph "Study

Requirements and Objectives" shall be addressed. To facilitate review, single-line drawings of applicable floor plans and details shall be drawn at a scale to fit on 8 1/2" x 11" or 11” x

17” sheet indicating location of walls, partition, interior/exterior doors, and windows.

Enlarged floor plans of specific areas on sheets as attachments to the report are permitted.

Further, when required by the study survey requirements, typical building sections and interior or exterior wall sections shall indicate clear heights and overall vertical dimensions. Where applicable, existing structural, mechanical, and electrical systems will also be shown. To permit comprehensive review, field notes will be permitted when presented complete and legible. All notations indicated will completely identify the item of construction being investigated. Master note schedule with alphanumeric symbol notations will be permitted, but in no case will general statements be utilized when specific requirements or identification are required.

d. Chapter III - Cost Estimate: Same as stated in the First Phase Submittal.

2.1.7 Verification of Existing Site Conditions: 42CES/CEN will make available "as built" or construction drawings pertinent to the facilities involved. Such drawings, however, are not warranted to show presently existing conditions at the site. The A-E, therefore, shall verify in the field all data shown on such drawings as necessary for accomplishment of his work and shall obtain all other data as required to ensure the complete and proper presentation of the study requirement.

2.2 Title I Services Submittals:

2.2.1 Scope of Work: The A-E shall perform field reconnaissance, developing design criteria, and site investigations, including travel and work required to obtain engineering information and design data for the accomplishment of the contract documents of the projects or as otherwise described in SOW.

2.2.2 General: The A-E shall perform all services required to prepare and to furnish complete construction documents consisting of contract drawings, technical specifications, design analysis, construction cost estimate or other documents for the accomplishment of the project in accordance with the requirements of this Appendix "A" and SOW. Prepare preliminary designs based on the project criteria and instructions given. Preliminary designs shall be submitted as scale line drawings prepared at contract plan scale in sufficient detail to show adequacy of design, the utilization of the item involved, and conformance of the design with intent of the project as set forth in the SOW.

2.2.3 Contract Drawings: Prepare complete detailed drawings for use in the contract construction of the project. Final drawings shall be based on approved designs and layouts. The contract drawings shall be prepared for the entire project designed under the contract and shall provide for the solicitation of bids and award of construction contracts in accordance with the provisions of the contract specifications. The drawings shall be ink on bond or Mylar sepia, and in sufficient contrast to reproduce clear and concise prints. English units shall be used for projects that were previously designed with

English measurements with a standard font of ROMANS S shall be used for new construction projects.

Drawings shall be scaled to ensure legibility. Standard sheet size configured as 22”x34”, to be printed at half size of 11”x17”. A computer disk containing title sheet and drawing border sheet will be furnished to the A-E by the BCE. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Notes on the drawings shall be 1/8" high minimum. All information on the drawings, including but not limited to layer schemes, font types, x-references and plotter settings, shall be on the computer disk that the A-E shall furnish the Government at the 100% submittal. Extensive explanatory notes on the drawings are not desirable and will be placed in the specifications. The use of fractions less than 1/4" for building dimensions will be avoided. Standard building material indications and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible. Seal of A-E and/or his subcontractors shall be affixed to all original drawings. All reproduction of completed drawings for bidding and construction purposes will be by the Government.

2.2.4 35% Preliminary Design: The A-E shall fully comply with all guidance and comments provided. Deviations will be considered, provided detailed justification is provided by the A-E for variance from comments. The A-E shall develop the preliminary design phase to include, but not necessarily limited to, the following as applicable:

a. Site and Topographic Plan: Show the location of each proposed building and facility, critical grades, contours, drainage and relation of buildings and facilities to existing buildings, facilities, street systems, above and underground utilities, entrances and finished grades.

Present grades shall be indicated. At locations where survey control (coordinate systems or base lines) have been established, buildings and facilities shall be tied-in to such control as directed by the designated representative of the 42D AIR BASE WING (AETC) / 42

CONS/PKC. Provide appropriate site details of sufficient scale to depict design intent.

b. Traffic Vehicular Plan: Show a traffic flow plan for the proposed facility, parking areas, and adjacent facilities. This plan should be at an appropriate scale to graphically depict the traffic flow in the parking area and on all adjacent streets.

c. Soil Boring Plan: Show location of soil boring and sectional logs of the soil condition, water tables existing at each boring point. The A-E shall provide a complete soils investigation report covering the characteristics of the soil including load-bearing capabilities, and any other soil characteristics affecting the foundation design. Include a narrative description of the proposed foundation design.

d. Floor Plan: The Architect shall develop floor plans utilizing all design requirements and considering streets, parking, services access points, etc. Floor plans shall show location of walls, partitions, interior/exterior doors and windows to permit comprehensive review by the

Air Force. Enlarged floor plans of specific areas are permitted and required for toilet and kitchen areas. Elevations and Wall Sections: The architectural design shall include elevations of all exterior views. The elevations will show the proposed exterior design including planting material and landscaping, all in sufficient detail to portray the intended exterior appearance.

Provide typical building sections and exterior wall sections and longitudinal sections where required. Building sections and exterior wall sections shall indicate vertical dimensions and illustrate clearly proposed structural and finished systems. Sections shall include material and thickness, methods of attachment and type of windows with relation thereof to support structural columns or walls.

e. Interior Design: The A-E shall submit a brief written statement of interior design objectives which explains the intent of the interior design of this facility.

f. Graphic Program: The A-E shall provide initial recommendations for a comprehensive

Interior and Exterior graphics program.

g. HVAC: For heating, air-conditioning, mechanical ventilation and plumbing, and special mechanical features such as elevators, hoists, kitchen equipment, flight simulators, etc, indicate the location, capacity and space requirements of all major items of mechanical equipment. Single-line indication and riser diagrams of ducts, pipes and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work is exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air-conditioning and refrigeration equipment shall be clearly stated.

h. Electrical: For electrical systems, indicate typical lighting arrangements, types of fixtures proposed, general light intensities, special electrical requirements of the Using Agencies, including communications and electronic facilities where applicable, light and power services entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required. Location, capacity and space requirements of all major items of equipment shall be shown including interior substations service equipment and panels. Power, communication and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements.

i. Government-Furnished Equipment: Separate lists of all contractor furnished equipment, all Government-furnished equipment to be installed by the contractor, and equipment furnished and installed by the Government will be submitted.

k. Preliminary Designs for Utilities, Site Improvements and Similar Construction: Preliminary designs shall be drawings showing the layouts and preliminary design of all facilities and appurtenances and the location of all facilities served. General layouts for this type of construction shall be shown on all site plans. Detail preliminary design shall be prepared, as separate drawings if necessary, showing the following:

- All required controlling dimensions, clearly indicated.

- Layouts sufficiently detailed to show the system and design proposed. Details shall include necessary plans, elevations and sections of special features. Capacities or sizes, subject to latter revision, of major features and items of equipment shall be indicated. Types of materials shall be indicated.

- Grading and typical sections of all project areas.

- Profiles of pipe lines.

- Drainage features.

l. Preliminary Designs for Roads, Walks, Open Storage, Parking Areas and Similar

Construction: Preliminary designs shall be drawings showing locations of all facilities served. General layouts for this type of construction shall be shown on site plans described in subparagraph 2.2.4.a above. Detail preliminary designs shall be prepared, as separate drawings if necessary, showing the following:

- All required controlling dimensions, clearly indicated.

- Transverse cross section of all roads, walks, and open storage areas, depicting the depth and type of sub-base, bases, and pavement courses.

- Layout and profile of each individual road and street, including drainage systems and structures, together with location and results of all soil investigations. Buildings and other features, controlling grades and dimension of roads shall be shown on these plans.

- Layout existing and finished contours for all parking areas and open storage areas, together with adjacent and contiguous buildings and other structures, including drainage system and structures, and location and results of all soil investigations.

- Layout of all typical street intersections, culverts, and major drainage structures.

- Necessary plans, elevations and sections of special features.

m. Specifications: Unified Facilities Guide Specifications (UFGS) SPECSINTACT shall be used and converted to Word Spec. The Specifications shall be marked-up indicative of the "rough draft" to be submitted at the 65% design phase. All final documents shall be readable in

Microsoft Word .docx or newer.

Guide specifications are available at: https://www.wbdg.org/dod/specsintact/software?

All printed specifications shall be 8½” x 11” bound in and labeled with the project name and number.

n. Preliminary Cost Estimates: Preliminary cost estimates shall be based on contract drawings complete to the percentage established. The estimates shall be accurate and realistic, reflecting current prices for work and materials, and taking into account probable labor shortages that may occur because of other known proposed projects in the area. The estimates shall be broken down into major items of construction, as approved by the Contracting Office. Each major item shall be further broken down into component units of labor and materials with the quantity and cost of each unit shown. Lump sum amounts for major items which cannot be readily analyzed will not be accepted. Preliminary cost estimates shall present separate costs for each line item, broken down into costs for individual buildings, facilities and components thereof, as directed by the

Contracting Office.

o. Design Analysis shall briefly delineate the basic scope and character of the project in support of the preliminary plans and specifications and in consonance with project objectives. Design

Analysis shall be substantially complete and in as much narrative detail as possible for this phase. Included in abbreviated form shall be:

- Statement of purpose and function of the project.

- Statement of factors considered and provided for.

- Design calculations for the proposed architectural, structural, mechanical, and electrical features, site and roof drainage, and any special features.

- Fire protection features, including: Class of construction as defined in the applicable fire-rating criteria, identification of occupancy of rooms or areas to be used for storage of combustible or noncombustible materials, type and scope of automatic sprinklers, special extinguishing systems and fire-alarm or evacuation-alarm systems when required, schedule of fire-resistance ratings for fire walls and partitions and fire doors, indicating type of door operation, statement or notation concerning presence and adequacy of special water storage and pumping facilities based on flow tests and available water pressure where deluge systems are required, and an analysis of fire exit requirements.

2.2.5 65% Intermediate Design: The A-E shall fully comply with all the guidance and comments https://www.wbdg.org/dod/specsintact/software provided on the 35% Preliminary Design Submittal. Deviations will be considered, provided detail justification is provided by the A-E variance from comments. The A-E shall develop the intermediate design working drawings, specifications, detailed cost estimates, design analysis, finish schedules, interior decoration schemes, all to include, but not limited to, the following as applicable.

a. General Drawings:

- Cover Sheet showing project title, project location maps, and Index of Drawings.

- Symbols and Description, Abbreviations and Descriptions, etc.

- Includes building location and orientation, borrow area, contractor's equipment and material storage area, existing topographic conditions plan, contractor access routes to site from off-base, grading and drainage plan including subsurface data, soil-boring plan and logs, street, roads, walks and parking, plans, sections and details, and exterior utilities (existing and proposed).

b. Civil Drawings

- Site demolition plan

- Site Work

- Utility Plans

- Grading Plans

- Paving Sections

- Site and Utility Details

c. Architectural and Structural Drawings:

- Demolition Plans

- Foundation and structural plans

- Floor Plan (including equipment placement).

- Partial plans as required to indicate more detailed work.

- Roof framing plan

- Interior elevations

- Architectural sections and details sufficient to allow Air Force review of overall submittal.

- Interior color and finish schedules and graphics

- Interior color/sample board (where required in SOW).

- Reflective ceiling plan.

- Door and window schedules.

- Exterior building elevations and architectural features.

d. Electrical Drawings- Floor Plan (minimum) fixture location, circuiting, switching, convenience outlets, and electrical service to equipment.

- Panel board schedules.

- Reflected ceiling plan, as required.

- Communication plan for telephone and Local Area Network (LAN)

- Electrical details.

- Partial developed single line electrical and communication riser diagrams.

- Fixture and equipment schedules.

- Symbol list.

e. HVAC:

- Floor Plan system layout.

- Details.

- Fixtures and equipment layout and schedules.

f. Plumbing: Water and Sewer:

- Floor Plan systems layout.

- Details.

- Riser diagrams isometric.

- Fixture and equipment schedules.

g. Plumbing: Interior Gas:

- Floor Plan systems layout.

- Details.

- Fixtures equipment schedules.

h. Specifications: Specifications, including all technical and special conditions, will be prepared in marked up "draft" form by the A-E to meet Government standards for competitive bidding for all work. They will be descriptive enough to permit full and free competition among bidders when made a part of the Invitation for Bids. References will be made to Federal

Specifications, ASTM's, and trade standards when applicable to establish a uniform standard.

All references to Military and Federal Specifications or Industry Standards at the beginning of each section must be dated with the latest revisions annotated. All standards and specifications used in the text will be listed in the opening reference paragraph. Brand name "or equal" descriptions may be used only as a last resort for supplies/equipment when there are no specifications available covering the item (supplies/equipment) and when it is otherwise infeasible to describe the requirement. When, as a last resort, it becomes necessary to use manufacturer's name to describe a type of product, at least three manufacturers shall be named and shall include a description of salient characteristics required and shall include the words

"or equal". The specifications will define each test and submittal items required. They will describe all work to be done. When unit price items are specified and included in the bid schedule, separate provisions for measurement and payment will be included in the specifications. When Government- furnished material is to be used, a Schedule of

Government-Furnished Material will be prepared listing the item, description, quantity, and location. If no Government-furnished materials are to be used, the General Requirements

Section of the specifications will include a statement that no Government- furnished materials will be used. Mandatory General Requirements may be made project specific but shall not be duplicated or modified by inclusion of similar or supplemental provisions in the specifications.

A set of the General Requirements will be provided to the A-E with the 35% review comments. The Maxwell Air Force Base Guide Specification furnished to the A-E with the

35% review comments shall be submitted marked up to be project and area specific.

- Foreign Made Materials: As a result of the increase in foreign-made products, many sold under American trademarks, enforcement of the Buy American Act is becoming very difficult.

For example, on one project an engineer specified that any one of three products was acceptable to the Government. Two of these products were eliminated because they were foreign made and their use would have violated the Buy American clause of the contract. The third item then became the required standard and in effect represented a sole source. To avoid these kinds of situations in the future, references to brand names in construction specifications must be limited only to instances where adequate performance or quality standards do not exist. In all other instances, performance as opposed to prescriptive specifications and quality standard must be used.

- Performance standards can be found in the following guide specifications:

a. The Federal Construction Guide Specifications (FCGS)

b. COE Construction Guide Specifications

c. US Naval Facilities Engineering Command Construction Guide

Specifications d. Real Property Maintenance Activity (RPMA) Guide

Specifications

e. Standard specifications published by professional organizations chartered in the United States

(i.e., AISC, ASME, ASCE, ASTMAASHO, etc.)

- Finally, the "Buy American Act" requires a statement to be inserted in all contracts for supplies or for services involving the furnishing of supplies. This statement can be found in the DOD FAR 52.225-7001.

i. Cost Estimate: The cost estimate is to be as outlined in paragraph 2.2.3.n.

j. Design Analysis: The A-E shall include as part of the design analysis the design solutions and the criteria used in evaluating and selecting the design solution. Include the boring logs and soil analysis as applicable.

k. Energy Conservation Checklist: Applicable portions of the energy conservation checklist shall be completed and included in the Design Analysis.

l. Fire Protection:

-Heat and smoke detector layout.

-Fire alarm details and riser diagram.

-Composite floor plan.

-Sprinkler systems schedule and details. m. Cathodic protection:

-Anode layout.

-Details.

2.2.6 95% Unchecked Final Design: The A-E shall fully comply with all the guidance and comments provided on the previous design submittal. Deviations will be considered, provided detailed justification is provided by the A-E for variance from comments. The A-E shall develop the unchecked final working drawings, specifications, detailed cost estimates, design analysis, finish schedules, interior decoration schemes, all to include, but not limited to, the following as applicable:

a. General Drawings:

- Cover Sheet showing project title, project location maps, Index of Drawings, and contractor haul routes.

- Symbols and Description, Abbreviations and Description, etc.

- Site Plans Including building location and orientation, borrow area, contractor's equipment and material storage area, existing topographic conditions plan, contractor access routes to site from off- base, grading and drainage plan including subsurface data, soil boring plan and logs, street, roads, walks and parking, and exterior utilities (existing and proposed).

- Fixtures and equipment layout and schedules

- Reflected ceiling plan showing sprinklers, HVAC supply and return registers, etc.

- Landscape plan and plant schedule.

b. Civil Drawings

- Site Demolition Plan

- Site drainage and grading plan with profiles

- Site utilities, including water and waste piping, gas lines and other underground utilities

- Paving and parking plan with section details

c. Architectural and Structural Drawings:

- Foundation and structural plans

- Floor Plan

- Roof framing plan

- Interior elevations.

- Architectural sections and details sufficient to allow BCE review of overall submittal.

- Interior color and finish schedules (Reference to Federal Standard 595A with applicable color code designations will be used in lieu of "naming colors" from paint manufacturers).

- Interior color/sample board (where required in SOW).

- Reflective ceiling plan.

- Door and window schedules.

- Building elevations and architectural features.

d. Electrical Drawings:

- Floor Plan (minimum) including fixture location, circuiting, switching, convenience outlets, and electrical service to equipment.

- Panel board schedules.

- Communication plan for telephone and Local Area Network (LAN)

- Electrical details.

- Developed single line electrical and communications riser diagrams.

- Fixture and equipment schedules.

- Symbol list.

e. Mechanical:

- HVAC floor plans systems layout.

- Details.

- Fixtures and equipment layout and schedules.

f. Plumbing: Water and Sewer:

- Floor Plan systems layout.

- Details.

- Riser diagrams isometric.

- Fixture and equipment schedules.

g. Plumbing Interior Gas:

- Floor Plan system layout.

- Details.

- Fixtures equipment schedules.

h. Specifications: The marked-up specifications submitted at the 65% will now be presented in final (unmarked) form.

i. Design Analysis: Complete design analysis shall be submitted by A-E covering architectural, interior design, structural, mechanical, refrigeration, electrical, plumbing systems, pavements, drainage.

j. Cost Estimates: Same as for the 65% design.

2.2.7 100% Corrected Final Design: The A-E shall fully comply with all the guidance and comments provided on the 95% Unchecked Final Design Submittal. Deviations shall not be considered. The A-E shall develop the corrected finals, complete and specifically shall include the documents as follows:

a. Corrected Final Design Drawings on reproducible 11”x 17” media (Mylar, paper, etc) with A-

E professional stamp/seals, signed by the A-E.

b. Corrected specifications (8-1/2" x 11" bond paper) and a compact disc in Microsoft Word

2010 .docx format, the SpecsIntact .sec files and the .pdf format

c. Corrected cost estimate on compact disc in Microsoft Excel format

d. Corrected design analysis (8-1/2" x 11" bond paper).

e. Schedule of Drawings (8-1/2" x 11" bond paper), see attachment 1.

f. Schedule of Bid Items (8-1/2" x 11" bond paper), see attachment 2.

g. Schedule of Government-furnished materials, as applicable (8-1/2"x 11" bond paper).

h. Color/sample board with original materials displayed, provide 1 board.

i. Corrected final design drawings on compact disc in AUTOCAD version 2020, minimum

DWG file format. Include all support files (plot settings, fonts, x-references, etc.) bound and unbound

j. Schedule of Submittals (AF Form 66).

k. See attached breakdown of compact disk organization.

2.3 Title II Services:

2.3.1 Requirements under Title II services: The A-E shall provide construction inspection services of the work in accordance with Air Force standards and requirements. The work shall include, but is not necessarily restricted to the following elements. Any variation from these requirements will be indicated on the A-E SOW.

2.3.1.1 Site Inspection: Site visits shall be conducted at critical points of the construction process and as required to facilitate the contractor in the execution of the work. Site inspections shall be conducted not less than three (3) times per week unless more visits are required. The A-E shall identify him/herself to the contractor during any site visit.

2.3.1.2 Inspection Record: All inspections shall be recorded in AF Form 1477 with all information filled in. This form shall be kept current and turned into the Government project manager once per week for review and comment.

2.3.1.3 Submittal Review: All required submittals shall be processed, reviewed and forwarded to the Contracting Office within three (3) working days of the submittal log in date. All coordination necessary to accomplish the review shall be the A-E's responsibility. All interior design and exterior color selections shall be approved through the Government project manager before processing the submittal through the Contracting Office.

2.3.1.4 Meeting Attendance: The A-E shall be responsible for attending all meetings between the contractor and the Government. As a rule this will involve the Pre-Construction conference, all modification negotiations, update meetings held once a month and additional meetings as required.

2.3.1.5 File Maintenance: A project file shall be created and maintained in accordance with the file standards currently in place at the 42d Civil Engineer Squadron, Engineering Department. This file shall be maintained in building 1060 at Maxwell AFB.

2.3.1.6 Contract Modifications: When an item is identified, no matter from what source, as needing modification the A-E shall collect the data necessary to establish a Government package to provide direction to the contractor on how to proceed with the modification. This package shall include a

Government estimate provided on AF Form 3052, corrected construction drawings and corrected specifications. All engineering and design work shall be accomplished by the A-E.

2.3.1.7 Coordination: Many organizations have input to construction decisions at Maxwell

AFB. The A-E shall have to accomplish all coordination with any and all organizations that have an interest in the project. This coordination will go through the Government project manager prior to distribution.

2.3.1.8 Progress Reports: A progress report shall be filled out by the A-E and provided to the

Government project manager at least bi-monthly. This report shall indicate the progress the contractor has attained in the execution of the work as it relates to the contractor's estimated schedule. All discrepancies between the contractor and the A-E shall be explained by the A-E in writing to the

Government project manager.

3. General Technical Definitions and Instructions: The following technical definitions and instructions are applicable to individual orders involving delineated work unless otherwise provided in specific orders.

3.1 Utilities:

3.1.1 Definition: The term "utilities" shall be construed to mean all interior and exterior utilities such as water, gas, sewer, drainage, steam, high-temperature hot water, electricity, telephone and other similar systems.

3.1.2 Work under this contract: Under each order, work shall include the design (35%, 65%, and

100%) of all interior and exterior utilities required to support the project, the design (35%, 65%, and

100%) of any required protection of any existing utilities which will be affected by construction of other work designed under this contract and of any required relocation or modification of any

Government-controlled existing utilities which will be affected.

3.1.3 Limitations:

3.1.3.1 Pipe Lines: Design of utility pipe lines shall include all portions within structures and between structures and the principal mains, including any necessary extensions of the principal mains to the vicinity of the structure served, except that for central heat distribution systems, the design shall include the interior heating system of the structure to be heated and such connection to the heat distribution system as described in the specific order involved.

3.1.3.2 Electrical Systems: Design of electrical systems shall include all portions within structures, including service entrance and weather head, or the source of power for each structure involved, as provided in specific project criteria.

3.1.3.3 Equipment and Appurtenances: Design of all utility systems shall include all equipment, accessories and appurtenance required for the proper functioning of the system involved.

3.1.3.4 Connections to Existing Utility Systems: The Contracting Office will designate the points at which connections are to be made to any existing utility system. Where alternate sources are designated for any single utility, the A-E shall make an engineering determination of the most feasible and economical source to be utilized and design the connection thereto.

3.1.4 Field Reconnaissance: 42 CES/CEN will make available all available data pertaining to all utility lines known to exist at and in the immediate vicinity of the project site. The A-E shall verify (by field reconnaissance) the current location of all such utility lines and of any additional utility lines. In the event that field reconnaissance reveals any conditions differing from the Government-furnished data, the

A-E shall advise the Contract administrator in writing, prior to proceeding with design. 42 CES/CEN will review, in respect to such report, the designated utility connections for possible re-designation thereof.

3.2 Site Improvements:

3.2.1 Definitions: The term "site improvements" shall be construed to mean all grading, top-soiling, seeding, planting, roads, walks; access drives, parking areas, hardstands, fencing, and similar features.

3.2.2 Work Under this Contract:

3.2.2.1 Work under each order shall include the design (35%, 65%, and 100% as required) of all site improvements required to develop the site or sites for the intended use thereof. Site improvements shall blend with and properly join with existing improvements in adjacent areas.

3.2.2.2 In the event that construction design under an order will affect any existing site improvements, design under that order shall also provide for any required protection, repair or replacement of such existing improvements that will result from the construction.

3.3 Color Schedule:

3.3.1 Standard: Color schedules shall be based on Federal Standard 595B Colors, Change Notice 1, 11 Jan 94, and color code number.

3.3.2 Basic Schedule: A basic schedule of colors to be used in exterior color schemes will be furnished by 42CE/CEN.

3.3.3 Detail Schedule: The A-E shall develop a detail schedule of all colors for all surfaces and finishes (i.e., painted surfaces, floor coverings, tile, counter tops, etc). The detail schedule shall be incorporated in the contract drawings.

3.4 Equipment Installation Layouts: Contract drawings shall include scale line plans showing the layout and arrangement of all mechanical equipment rooms and spaces in which building service equipment (heating, ventilating, plumbing, electrical, air-conditioning, etc) is to be installed. These plans shall show all equipment at true size and location together with all utility lines and connections, and the relationship of such equipment and utility lines and connections with walls, ceilings, floors, doors and windows. Sections shall be also included as necessary to properly delineate the equipment arrangement and the accessibility thereof for operation and maintenance.

3.5 Design of Additions and Modifications to Existing Facilities:

3.5.1 General: The design of additions and/or modifications to existing facilities shall include all changes to the existing construction, utility systems and site improvements as required to provide for the proper connection between existing and new construction and to make the modified or altered facility completely operable for its intended use. Where necessary, existing interior and exterior utility systems and services shall be resized as required to provide for loads imposed by the new work. New construction, with limitations of current criteria, shall match existing construction. Contract drawings and specifications prepared hereunder shall provide for all required modifications and extensions to existing construction, utilities and site improvements.

3.5.2 Verification of Existing Site Conditions: 42CES/CEN will furnish available "as built" or construction drawing pertinent to the facilities involved. Such drawings, however, are not warranted to show presently existing conditions at the site. The A-E, therefore, shall verify in the field all data shown on such drawings as necessary for accomplishment of his work and shall obtain all other data as required to ensure the complete and proper design of the project.

3.6 Fire Protection: Fire-protection features conforming to requirements contained in MIL-

HDBK-1008C, Fire Protection for Facilities, Engineering, Design, and Construction shall be included in

35%, 65%, and 100% drawings and specifications. The information furnished shall include, but not necessarily be limited to, the following:

a. Class of construction as defined by UFC 3-600-01; i.e., protected noncombustible, unprotected noncombustible, etc.

b. Identification of occupancy of rooms or areas to be used for storage of materials either combustible or noncombustible or for hazardous operations.

c. Type and scope of automatic sprinklers, special extinguishing system and fire alarm or evacuation alarm systems, when required.

d. Location, size and fire rating of required stair or shaft enclosures, door classification and type of operation.

e. Location and fire-resistance rating of fire walls, partitions, fire doors and type of door operation.

f. Schedule of fire-resistance rating of major elements as per UFC 3-600-01.

g. For operations involving use or storage of flammable liquids, gases, or dusts, the type of electrical equipment including fixtures, ventilation and other related fire protection features.

h. Statement or notation concerning outside fire protection hydrant systems.

i. Statement or notation concerning special water storage and pumping facilities for deluge systems when required.

4. COORDINATION AND PROSECUTION OF WORK

4.1 Administration: The Contracting Office is responsible for the administration of the contract. The Engineering Department (42 CES/CEN) at Maxwell AFB, Alabama, is designated as the office responsible for the technical and engineering matters pertaining to inspection, review, and acceptance of work. No changes will be made to the provisions of this contract without written authorization by Contracting Office.

4.1.1 In addition to any normal design review conferences, coordination conferences may be held as required when deemed necessary by either the A-E, Contracting Office and/or CEN. All correspondence both to and from the A-E and CEN will be coordinated through the Contracting

Office. Submittals are to be sent directly to CEN.

4.1.2 The A-E will be responsible for making all Memorandums of Record of any conversations and/or minutes of any meetings with the Contracting Office and/or CEN personnel concerning this project and for forwarding two copies of these memoranda/minutes to the

Contracting Office. Each memorandum issued will be numbered consecutively and dated accordingly. Meeting minutes will be submitted to the Government within five (5) working days of meeting date.

4.1.2.1 During the prosecution of the work, the A-E shall keep in close liaison with the Project

Engineer, who will coordinate the work with the Using Agency and other agencies. All requests made by the Using Agency and other agencies shall be referred to the Project Engineer for action by the Contracting Office.

4.1.2.2 All work shall be in accordance with the SOW for engineering instruction, directions, guide specifications, drawings, technical manuals and other instructions furnished by the Contracting Office.

4.1.2.3 The design of each project shall be the most economical with necessary consideration being given to the most efficient utilization of all materials consistent with the design criteria.

4.1.2.4 The A-E shall be required to hand deliver any and all submittals if his office is in the

Montgomery area. Out-of-town A-Es shall be required to mail any and all submittals via a mail service that guarantees delivery by the required delivery date.

4.1.2.5 Where not herein specified, drawing scales shall be as approved by the representative of the

Contracting Office.

4.1.2.6 Air Force manuals and publications will not be furnished. They may be acquired from the appropriate websites or other Federal agencies.

4.1.2.7 After submission of the contract plans and specifications and the cost estimates, the A-E shall make any corrections thereto as may be necessary because of errors or deficiencies including the preparation of addenda, during the bidding period that may be required as a result of such deficiencies.

4.1.2.8. Final payment shall not be made until all documents and all computer files have been received and verified by the 42CES/CEN.