Appendix 9. Electronic Transaction Fee.docx
DOCX document 22 KB Posted
- Attached to
- Physical Education Supplies and Equipment
- Solicitation number
- BPM057739
- Issued by
- Montgomery County, Robinwood CDP, Maryland
About this file
This appendix document outlines the electronic transaction fee requirements for a Department of General Services (DGS) controlled procurement in Maryland, specifically applicable to the Physical Education Supplies and Equipment contract with Montgomery County Public Schools (MCPS). The contract requires the contractor to remit an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the contract during each applicable reporting period. The fee must be calculated on the gross invoice amount, less any returns or credits, and submitted no later than forty-five (45) calendar days after the end of each reporting period. The contractor is prohibited from charging the electronic transaction fee directly to customers or identifying it as a separate line item on any invoice and must incorporate the fee into the contract's unit prices.
The contractor has two payment options for remitting the electronic transaction fee: submission via Automated Clearing House (ACH) to the Comptroller with notation that the payment is for "DGS 1% Fee," or by check to the Department of General Services, Fiscal Services Division at the specified Baltimore address. Simultaneously with fee payment, the contractor must submit a Monthly Usage Report documenting all contract sales electronically in Microsoft Excel format to dgs.statewidecontractsusagereport@maryland.gov using the required template. Failure to timely and accurately remit the electronic transaction fees will result in contractor default under the contract. This appendix became effective in January 2026.
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Appendix 9. Electronic Transaction Fee [[This section is required for all DGS-controlled procurements, including Statewide and Agency-Specific Contracts.]]
a. No later than forty-five (45) calendar days after the end of each reporting period, the Contractor shall remit to the State, by check, an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the Contract during the applicable reporting period. The Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total invoiced amount for a reporting period equals $10,000, the Contractor shall remit an electronic transaction fee of $100.
b. The Contractor shall submit the electronic transaction fee for the applicable reporting period:
1. via ACH: the Contractor may fill out the following ACH form and submit it to the Comptroller at GADACH@marylandtaxes.gov:
ACH-Direct Dep Auth-GADX10 Form_10.24 (Vndr pay State).pdf
All ACH payments must include a note in the comments section that the payment is for “DGS 1% Fee.”
2. by check to to the Office of State Procurement at the following address:
Department of General Services, Fiscal Services Division 301 W. Preston Street, Room 1309 Baltimore, MD 21201 ATTENTION: For the Office of State Procurement
c. Simultaneously with the payment of the fee, the contractor shall submit electronically, using Microsoft Excel the Monthly Usage Report documenting all contract sales to: dgs.statewidecontractsusagereport@maryland.gov. The Contractor must use the following Template for Vendor Monthly Usage Reporting for reporting.
d. If the Contractor fails to timely and accurately remit the electronic transaction fees, the State shall determine that the Contractor is in default under the contract.
Appendix 9. Electronic Transaction Fee Effective Date: January 2026
File details come from the government source that posted it. Updated .