Appendix 9. Electronic Transaction Fee.docx
DOCX document 22 KB Posted
- Solicitation number
- BPM057952
- Issued by
- Montgomery County, Robinwood CDP, Maryland
About this file
This is an Electronic Transaction Fee appendix document applicable to Department of General Services (DGS)-controlled procurements in Maryland, including Statewide and Agency-Specific Contracts. The document establishes mandatory fee requirements for contractors engaged in sales under covered contracts. The appendix specifies the administrative procedures, reporting requirements, and payment mechanisms that contractors must follow throughout the contract term. The effective date of these requirements is January 2026.
Contractors are required to remit an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the contract during each reporting period, calculated on the gross invoice amount less returns or credits. This fee must be remitted within forty-five (45) calendar days after the end of each reporting period either via Automated Clearing House (ACH) transfer to the Maryland Comptroller or by check to the Department of General Services' Fiscal Services Division at the specified Baltimore address. Contractors must simultaneously submit a monthly usage report in Microsoft Excel format documenting all contract sales to the designated state email address. The fee must be incorporated into contract unit prices and cannot be charged separately to customers or identified as a distinct line item on invoices. Failure to timely and accurately remit the electronic transaction fees constitutes default under the contract.
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Appendix 9. Electronic Transaction Fee [[This section is required for all DGS-controlled procurements, including Statewide and Agency-Specific Contracts.]]
a. No later than forty-five (45) calendar days after the end of each reporting period, the Contractor shall remit to the State, by check, an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the Contract during the applicable reporting period. The Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total invoiced amount for a reporting period equals $10,000, the Contractor shall remit an electronic transaction fee of $100.
b. The Contractor shall submit the electronic transaction fee for the applicable reporting period:
1. via ACH: the Contractor may fill out the following ACH form and submit it to the Comptroller at GADACH@marylandtaxes.gov:
ACH-Direct Dep Auth-GADX10 Form_10.24 (Vndr pay State).pdf
All ACH payments must include a note in the comments section that the payment is for “DGS 1% Fee.”
2. by check to to the Office of State Procurement at the following address:
Department of General Services, Fiscal Services Division 301 W. Preston Street, Room 1309 Baltimore, MD 21201 ATTENTION: For the Office of State Procurement
c. Simultaneously with the payment of the fee, the contractor shall submit electronically, using Microsoft Excel the Monthly Usage Report documenting all contract sales to: dgs.statewidecontractsusagereport@maryland.gov. The Contractor must use the following Template for Vendor Monthly Usage Reporting for reporting.
d. If the Contractor fails to timely and accurately remit the electronic transaction fees, the State shall determine that the Contractor is in default under the contract.
Appendix 9. Electronic Transaction Fee Effective Date: January 2026
File details come from the government source that posted it. Updated .