Appendix 6 - Electronic Fee Notice.pdf
PDF 118 KB Posted
- Solicitation number
- BPM053649
- Issued by
- Maryland
About this file
This is an Electronic Transaction Fee Notice from the Maryland Department of General Services, Office of State Procurement, applicable to the statewide Meals-Ready-to-Eat and Humanitarian Daily Rations contract. The notice establishes the fee structure and reporting requirements that contractors must follow throughout the contract term, effective January 2026.
Contractors are required to remit an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the contract during each reporting period. The fee must be calculated on the gross invoice amount minus returns or credits, and submitted no later than forty-five (45) calendar days after the end of each reporting period. The contractor must incorporate this fee into contract unit prices and cannot charge it separately to customers or identify it as a distinct line item on invoices. Payment can be submitted via ACH transfer to the Comptroller's office at GADACH@marylandtaxes.gov using the specified ACH form with "DGS 1% Fee" noted in the comments section, or by check to the Department of General Services, Fiscal Services Division in Baltimore. Simultaneously with fee payment, contractors must submit a Monthly Usage Report in Microsoft Excel format documenting all contract sales to dgs.statewidecontractsusagereport@maryland.gov using the designated template. Failure to timely and accurately remit the electronic transaction fees will result in contractor default under the contract.
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Electronic Transaction Fee Effective Date: January 2026
Appendix 6 - Electronic Transaction Fee Notice
a. No later than forty-five (45) calendar days after the end of each reporting period, the
Contractor shall remit to the State, by check, an electronic transaction fee equal to one percent (1%) of the total invoiced amount for all sales made under the Contract during the applicable reporting period. The Contractor shall calculate the fee on the gross invoice amount, less any returns or credits. The Contractor may not charge the electronic transaction fee directly to a customer or identify it as a separate line item, fee, or surcharge on any invoice, and shall incorporate the fee into the Contract’s unit prices. For example, if the total invoiced amount for a reporting period equals $10,000, the
Contractor shall remit an electronic transaction fee of $100.
b. The Contractor shall submit the electronic transaction fee for the applicable reporting period:
1. via ACH: the Contractor may fill out the following ACH form and submit it to the
Comptroller at GADACH@marylandtaxes.gov:
ACH-Direct Dep Auth-GADX10 Form_10.24 (Vndr pay State).pdf
All ACH payments must include a note in the comments section that the payment is for
“DGS 1% Fee.”
2. by check to the Office of State Procurement at the following address:
Department of General Services, Fiscal Services Division
301 W. Preston Street, Room 1309
Baltimore, MD 21201
ATTENTION: For the Office of State Procurement
c. Simultaneously with the payment of the fee, the contractor shall submit electronically, using Microsoft Excel the Monthly Usage Report documenting all contract sales to:
dgs.statewidecontractsusagereport@maryland.gov. The Contractor must use the following Template for Vendor Monthly Usage Reporting for reporting.
d. If the Contractor fails to timely and accurately remit the electronic transaction fees, the
State shall determine that the Contractor is in default under the contract.
mailto:GADACH@marylandtaxes.gov https://drive.google.com/file/d/1sSb4Shedy9JwLywzr7vRGBXyhckcuZny/view?usp=drive_link mailto:dgs.statewidecontractsusagereport@maryland.gov https://docs.google.com/spreadsheets/d/1Kt9YaeI3K5w_4gZEbojgM_HPYcFMY2eo/edit?usp=drive_link&ouid=100901856835508646168&rtpof=true&sd=true
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