APPENDIX_4-Special_Notices_revised.pdf
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- Solicitation number
- 24-0384-ITB-C
- Issued by
- Pinellas County, Florida
About this file
This Special Notice is a solicitation document from Pinellas County, Florida for the Annual Sanitary Sewer Repair and Extension project covering fiscal years 2024-2026. The contract will be executed on an assignment-by-assignment basis through individual Work Orders authorized by the Engineer, with construction limited to a maximum of two project locations at a time. Contractors are required to convert paper As-Built documents to electronic versions compatible with Pinellas County's Geographic Information System (GIS) and follow specific CADD drawing standards. The quantities shown on the Bid Submittal Sheets are approximate and based on historical and anticipated needs, with actual payments determined by completed work.
The contract emphasizes professional and expeditious work performance, with contractors required to prepare detailed work plans and schedules for each project. Contractors must have sufficient crews and equipment to complete all work, including restoration, and will only be compensated for satisfactorily completed work. The county reserves the right to terminate the contract or reassign work if the contractor fails to meet obligations. Insurance requirements are comprehensive, mandating that contractors indemnify and name Pinellas County, the Florida Department of Transportation (FDOT), and appropriate municipalities as additional insured when working on local municipal, state, or unincorporated roads.
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SPECIAL NOTICE
Annual Sanitary Sewer Repair and Extension FY 2024 - FY 2026
In Pinellas County, Florida
NOTICE TO CONTRACTORS
AS-BUILTS:
Contractor is advised that all paper As-Builts shall be converted to electronic version compatible with Pinellas County GIS. Contractor shall be compensated per the As-Built pay item as provided in Section E – Bid Submittal Sheets.
The Contractor is advised that all project As-Built submittals (per Pinellas County Standard Technical Specifications for Utilities & Related Construction – latest edition http://www.pinellascounty.org/technical/pdf/eng_tech_specs.pdf) shall be converted to GIS data using Pinellas County schema.
Submitted CADD Drawings shall follow the naming standardization for As-Builts per Pinellas County CADD Standards Manual for Survey and Civil Engineering – latest edition.
http://www.pinellascounty.org/technical/CAD/CAD-Standards.pdf
AWARD:
Section A, Paragraph 9 (a) is amended to add the following:
The quantities shown on the “Bid Submittal Sheets” (Schedule of Values) are approximate and only represent estimated planned requirements based on historical and anticipated needs. Pinellas County does not guarantee any maximum or minimum quantity, any range of quantities or the exact quantities shown for each item bid. The total bid amount will then be used to determine low bidder; however, actual payments under the awarded contract will be based on actual quantities completed.
ASSIGNMENT OF WORK:
All work shall be executed by the contractor on an assignment-by-assignment basis, in the form of a Work Order authorized by the Engineer. Pinellas County does not guarantee Work Orders will be concurrent and/or consecutive. The Contractor shall perform no work under this Contract without the Engineer’s written authorization to proceed for each Work Order. The Contractor hereby agrees to waive any claim for compensation for any work performed without authorization.
Each individual location contained in a Work Order is to be considered an “individual project” such that all work, including demobilization and cleanup, must be fully completed in a reasonable time frame, as determined by the Engineer. The project limits shown on the location maps and/or plans contained in each Work Order are approximate; Contractor shall verify exact limits with the Engineer prior to beginning construction. Construction shall be limited to a maximum of two (2) individual project http://www.pinellascounty.org/technical/pdf/eng_tech_specs.pdf http://www.pinellascounty.org/technical/CAD/CAD-Standards.pdf locations at a time, unless otherwise approved by the Engineer.
All work, including demobilization and cleanup, shall be performed in an expeditious and professional manner. The Contractor shall have sufficient crews and equipment to perform all work, including restoration, at the time the Work Order is assigned. The inability of the Contractor to meet contractual obligations, or to perform assigned work in a satisfactory manner, shall be grounds for termination of the Contract, and/or reassignment of the work for construction by others. The Engineer reserves the right to add or delete sites and project locations from the Work Orders.
The Contractor shall only be compensated for that work satisfactorily completed. There will be no compensation to the Contractor for cancellation of the Contract or for any assigned work that is not constructed to the satisfaction of the Engineer.
Prior to assignment of any Work Order, the Contractor shall prepare a detailed work plan for each project, which shall include a work schedule.
The Contractor shall be responsible for reviewing each work order prior to beginning any work and to notify the Engineer of Record of any discrepancies in the pay items assigned for the proposed work. Only those pay items assigned for the proposed work will be allowed unless otherwise authorized by the Engineer of Record. Requests for any changes must be submitted for review through a Request for Information.
SECTION B – SPECIAL CONDITIONS, Subsection 37 - Submittals After Award, Paragraph A.1 – Schedule:
The term Preconstruction Conference shall mean review meeting prior to commencing each individual Work Order. This review meeting shall include the Engineer of Record or authorized representative.
INSURANCE AND INDEMNIFICATION:
The contractor is advised if work is performed on local municipal roads or state roads in addition to unincorporated local roads, the contractor shall indemnify and name as additional insured Pinellas County, as well as the FDOT and/or the appropriate municipality. Insurance requirements are shown on Section C attached.
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