Appendix 3.pdf

This document is a Non-Compliance Notice template utilized by the South Carolina Department of Transportation (SCDOT) for the Traditional Mowing contract covering Lexington and Richland counties. The notice serves as a formal notification mechanism when contracted mowing services fail to meet established contract specifications. The template captures essential information including the contract number, purchase order number, and identifies the specific tier and item found to be non-compliant, along with the corresponding non-refundable deduction to be assessed against the contractor's invoice. The notice documents the date, location (route, direction, and mile point), and detailed circumstances of the non-compliance occurrence.

Upon receipt of a Non-Compliance Notice, the contractor is afforded three business days to submit a written response disputing the deduction. The notice is distributed to the contractor's attention with copies provided to the SCDOT Director of Procurement, SCDOT Director of Maintenance, and the SCDOT District Engineering Administrator. The non-refundable deduction structure creates a financial penalty mechanism to ensure contractor compliance with mowing specifications and quality standards throughout the contract term. This process establishes accountability and provides contractors with a formal dispute resolution opportunity while maintaining documentation of performance issues.