Appendix 2 Submission Checklist.docx

Appendix #2: RFR Submission Checklist

RFR SUBMISSION CHECKLIST

(Specifications described in Section E of this RFR)

You must submit both an electronic response through the COMMBUYS website and hardcopies of your proposal to the GIC’s offices by 12:00 noon ET on October 7, 2015. Proposals will be considered only if both the COMMBUYS electronic response and the GIC’s copies are received before this deadline.

To the GIC: Vendors must submit 3 unbound proposals which include all the required state forms and certifications listed below. One unbound proposal must contain all original forms with blue ink signatures; the other two can be photocopies of the blue ink set. Each of the 3 transmittal letters must be originals, signed in blue ink.

In addition, vendors must submit five bound copies each of the Technical Proposal (please do not include copies of the required state forms and certifications) and the Cost Proposal, as well as one CD containing the proposal and all attachments.

Technical Proposal materials must be bound separately from the Cost Proposal Materials. In addition, bidders must not include any cost information in the Technical Proposal.

IMPORTANT NOTE: The proposal copies for the GIC MUST BE delivered to the GIC’s office on the fourth floor of 19 Staniford Street by noon on October 7, 2015, and to no other location. Proposals left in any other location, including the ground floor lobby of 19 Staniford Street, the building’s loading dock, or it’s mail room are not guaranteed to be delivered to the GIC before the deadline. Proposals received after 12:00 noon on October 7, 2015 will not be accepted.

Required State Forms and Certifications These forms can be obtained on COMMBUYS. Subcontractors and/or joint vendors must each submit signed originals of all required state contract forms and certifications in the proposal. Include the Required State Forms and Certifications in only the unbound copies.

Contractor Authorized Signatory Listing Form (There are 2 pages to this form) Originals signed with blue ink

Responses to Essay Questions (See Section II of this RFR)

Additional Requested Materials

Bidder Qualification (see Section III of this RFR):

· Firm References

· Project Manager References

· Technical Lead References

· Key Audit Team Members – for each person, provide the information requested in Section III of this RFR

Sample Audit Report

Minimum Data Set Request(s) from the Bidder and the Subcontractor (if any) (see pages 20 – 21 of this RFR)

Cost Proposal (as explained in Section IV of this RFR – a sample layout is included as Exhibit #1)