APO signed EPS - R-320282.pdf

Please wait...

If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document.

You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download.

For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader.

Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Any disruption in service could prevent reviews from being completed in time for consultants to submit their updated financial data by the June 30 deadline. Consultants who are unable to meet this deadline may be deemed non-approved and could become ineligible to work on IDOT projects, potentially resulting in project delays and operational impacts.

TextField4: Unforeseen circumstances led to delay in procuring the RFP for continuous service for the Agency. This emergency purchase is necessary to ensure the uninterrupted continuation of critical audit and compliance services under the current contract that expires on May 25, 2026, while the RFP draft is under review. As a result, this emergency purchase is necessary to ensure uninterrupted continuation of critical audit and compliance services for the Agency while the RFP process is completed.

Any lapse in services would jeopardize the timely completion of internal and external audit reviews required by the Bureau of Investigations and Compliance (BIC). In addition, a disruption could prevent consultants from submitting updated financial data by the June 30 deadline, potentially resulting in non-approval status and loss of eligibility to perform work on IDOT projects.

Delays or interruptions in these services could adversely affect active and upcoming projects and compromise compliance with applicable federal and state laws, regulations, and professional auditing standards.

The Vendor shall continue to assist current staff and train newly hired staff as needed. All services must be performed by qualified personnel approved in advance by the Agency, and no staff changes may occur without written approval following submission of resumes that meet the requirements outlined in the contract. Payments shall be continued to be made only for billable hours performed in accordance with an approved work order.

The Vendor shall continue to assist BIC in conducting audits and reviews to assess vendor integrity and compliance with contract requirements. Audit assignments may be modified at the Agency’s discretion, and all findings shall be reported to BIC. Services may include, but are not limited to, application and general control reviews; overhead audits; consultant agreement and contract cost audits; contract management audits; railroad and utility audits; and other grant-related reviews. All audit work shall be conducted in accordance with applicable federal and state laws, regulations, and professional auditing standards, including GAGAS, GAAS, GAAP, FAR, AASHTO Audit Guide, 2 CFR 200, the Grant Accountability and Transparency Act, and Departmental Orders.

This emergency procurement is necessary to maintain continuity of service during the final renewal period of the current contract while a new RFP is being developed and solicited.