APO signed EPS - B-53947.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 537148State:WI City:Madison Address: 10 Terrace Court

Vendor: Baker Tilly Virchow Krause, LLP dba Baker Tilly Advisory Group, LP

Zip: 62764State: ILCity: SpringfieldAddress: 2300 S. Dirksen Parkway

Division: Central OfficeAgency: Illinois Department of Transportation

Emergency Purchase Details BidBuy Reference #: B- 53947

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

This emergency purchase is necessary to immediately resume critical audit and compliance services supporting internal and external audits conducted by the Bureau of Investigations and Compliance (BIC).

Services were interrupted from August 24 through August 30, 2026, and continued disruption could delay required audits, reviews, and compliance activities.

Delays could disrupt required financial data submissions, audits, reviews, and compliance activities, potentially resulting in consultant non-approval and ineligibility to perform work on IDOT projects. This emergency purchase is necessary to immediately resume and maintain critical services and prevent further operational disruption while the RFP process is completed and the resulting contract is executed.

Provide the conditions and circumstances that led to the need for this emergency purchase:

Unforeseen circumstances resulted in a delay in procuring the RFP for the continued provision of critical audit and compliance services for the Agency. The previous contract expired on May 25, 2026, and the RFP draft is currently awaiting publication. To prevent a disruption in these critical services while the RFP process was underway, an initial emergency purchase was established for the period of May 26, 2026, through August 23, 2026.

An extension of the emergency purchase was subsequently approved to allow sufficient time for the RFP process to be completed and a new contract to be executed. However, the required signature was not received within the necessary time-frame to allow the extension to be executed prior to the expiration of the initial emergency purchase.

Due to the interruption of services from August 24, 2026, through August 30, 2026, a 90 day emergency purchase is necessary to immediately resume and maintain critical audit and compliance services for the Agency while the RFP process is completed and the resulting contract is executed.

A continued lapse in these services could significantly impact the Agency’s ability to timely complete required audits, reviews, and compliance activities, potentially affecting audit readiness, regulatory oversight, and overall operations.

Reason for selection of this particular vendor:

The vendor is currently fulfilling the services outlined in the current contract.

Description of supplies or services to be provided:

IDOT shall continue to assign internal and external audits deemed necessary by the Bureau of Investigations and Compliance (BIC). All work is demand-based, and no minimum amount of work is guaranteed.

Page 2 of 3State of Illinois Chief Procurement Office for General Services

Vendor: Baker Tilly Virchow Krause, LLP dba Baker Tilly Advisory Group, LP

Zip: 62764State: ILCity: SpringfieldAddress: 2300 S. Dirksen Parkway

Division: Central OfficeAgency: Illinois Department of Transportation

The Vendor shall continue to assist current staff and train newly hired staff as needed. All services must be performed by qualified personnel approved in advance by the Agency, and no staff changes may occur without written approval following submission of resumes that meet the requirements outlined in the contract. Payments shall be continued to be made only for billable hours performed in accordance with an approved work order.

The Vendor shall continue to assist BIC in conducting audits and reviews to assess vendor integrity and compliance with contract requirements. Audit assignments may be modified at the Agency’s discretion, and all findings shall be reported to BIC.

Services may include, but are not limited to, application and general control reviews; overhead audits; consultant agreement and contract cost audits; contract management audits; railroad and utility audits; and other grant-related reviews. All audit work shall be conducted in accordance with applicable federal and state laws, regulations, and professional auditing standards, including GAGAS, GAAS, GAAP, FAR, AASHTO Audit Guide, 2 CFR 200, the Grant Accountability and Transparency Act, and Departmental Orders.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

The Department and the vendor have confirmed via email that they will continue using the current certified BEP vendor.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The Department and the Vendor has agreed to utilize the current BEP vendor for the current contract for the Emergency.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date Aug 31, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $1,152,000.00 Amount is Actual or Estimated*: Estimated

Page 3 of 3State of Illinois Chief Procurement Office for General Services

Vendor: Baker Tilly Virchow Krause, LLP dba Baker Tilly Advisory Group, LP

Zip: 62764State: ILCity: SpringfieldAddress: 2300 S. Dirksen Parkway

Division: Central OfficeAgency: Illinois Department of Transportation

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Procurement & Contracts Section Chief/APO

Printed Name: Omolara Erewele Date: Sep 3, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Services were interrupted from August 24 through August 30, 2026, and continued disruption could delay required audits, reviews, and compliance activities.

Delays could disrupt required financial data submissions, audits, reviews, and compliance activities, potentially resulting in consultant non-approval and ineligibility to perform work on IDOT projects. This emergency purchase is necessary to immediately resume and maintain critical services and prevent further operational disruption while the RFP process is completed and the resulting contract is executed.

TextField4: Unforeseen circumstances resulted in a delay in procuring the RFP for the continued provision of critical audit and compliance services for the Agency. The previous contract expired on May 25, 2026, and the RFP draft is currently awaiting publication. To prevent a disruption in these critical services while the RFP process was underway, an initial emergency purchase was established for the period of May 26, 2026, through August 23, 2026.

An extension of the emergency purchase was subsequently approved to allow sufficient time for the RFP process to be completed and a new contract to be executed. However, the required signature was not received within the necessary time-frame to allow the extension to be executed prior to the expiration of the initial emergency purchase.

Due to the interruption of services from August 24, 2026, through August 30, 2026, a 90 day emergency purchase is necessary to immediately resume and maintain critical audit and compliance services for the Agency while the RFP process is completed and the resulting contract is executed.

A continued lapse in these services could significantly impact the Agency’s ability to timely complete required audits, reviews, and compliance activities, potentially affecting audit readiness, regulatory oversight, and overall operations.

The Vendor shall continue to assist current staff and train newly hired staff as needed. All services must be performed by qualified personnel approved in advance by the Agency, and no staff changes may occur without written approval following submission of resumes that meet the requirements outlined in the contract. Payments shall be continued to be made only for billable hours performed in accordance with an approved work order.

The Vendor shall continue to assist BIC in conducting audits and reviews to assess vendor integrity and compliance with contract requirements. Audit assignments may be modified at the Agency’s discretion, and all findings shall be reported to BIC. Services may include, but are not limited to, application and general control reviews; overhead audits; consultant agreement and contract cost audits; contract management audits; railroad and utility audits; and other grant-related reviews. All audit work shall be conducted in accordance with applicable federal and state laws, regulations, and professional auditing standards, including GAGAS, GAAS, GAAP, FAR, AASHTO Audit Guide, 2 CFR 200, the Grant Accountability and Transparency Act, and Departmental Orders.