APD SS 2324020 Image API PUR7776.docx.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Agency for Persons with Disabilities

TITLE: Axiom Pro Software and SaaS Subscription Short description of the commodity or service desired: Axiom Pro® Software as a device subscription renewal and conversion upload services. The SaaS subscription renewal and conversion services.

CONTACT

Name: Alicia Ponchak Address: 4030 Esplanade Way, Tallahassee FL 32399 Telephone: 850-414-8879 Email: alicia.ponchak@apdcares.org

Internal tracking number, if any: APD SS 2324-020

Date posted: 2/26/24 Last day for receipt of information: 3/18/24

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

78131602: File Archive Storage

Quantity or Term (as appropriate):

July 1, 2024 - June 30, 2025

Requestor (division, bureau, office, individual, as appropriate):

Division of Budget and Planning Office of Human Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Agency for Persons with Disabilities has a need to renew its subscription to the electronic document management system, Axiom Pro. The Scope of Work includes conversion and upload services for voucher paper processing and the Axiom Pro SaaS solution to support the storage and retrieval of the digitized APD documents and data. There are three Axiom Pro Saas subscription catalogs. Axiom Pro is an existing system utilized by the Divison of Budget and Planning and the Office of Human Resources.

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Intended Single Source:

Image API LLC

Estimated Dollar Amount:

$90,000

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Image API LLC is the only provider locally that can pick up documentation for scanning into the electronic document management system.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Rose Salinas, Deputy Director of Budget, Planning, and Administration Brett Taylor, Senior Attorney Tony Crews, Procurement Manager

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.