APD SS 2122007 PUR7776 Image API.pdf

PUR 7776 (02/04) Page 1 of 2 60A-1.010, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Agency for Persons with Disabilities

TITLE Image API LLC

Short description of the commodity or service desired: Axiom Pro SaaS Subscription (3 catalogs)

Subscription period 07/01/22 through 06/30/23 and conversion/upload service

CONTACT

Name: Alicia S Ponchak

Address: 4030 Esplanade Way, Ste 215, Tallahassee, FL 32399

Telephone: 850-414-8879

Email: alicia.ponchak@apdcares.org

Internal tracking number, if any: APD SS 2122-007

Date posted: 4/14/2022 Last day for receipt of information: 5/05/2022

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with section 287.057(5)(c), Florida Statutes and will remain posted for a period of at least 15 business days.

Commodity or Service Required (commodity class and group, manufacturer, model, and description, as appropriate):

78131602: File Archive Storage

Quantity or Term (as appropriate):

July 1, 2022 through June 30, 2023

Requestor (division, bureau, office, individual, as appropriate):

Division of Budget and Planning

Office of Human Resources

Performance and/or Design Requirements (intended use, function or application, compatibility etc.

requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Agency for Persons with Disabilities has a need to renew its subscription to the electronic document management system, Axiom Pro. The Scope of Work includes conversion and upload services for voucher paper processing and the Axiom Pro SaaS solution to support the storage and retrieval of the digitized APD documents and data. There are three Axiom Pro Saas subscription catalogs. Axiom Pro is an existing system utilized by the Divison of Budget and Planning and the Office of Human Resources.

Intended source (vendor, contractor):

Image API LLC

Estimated Dollar Amount:

$85,000

PUR 7776 (02/04) Page 2 of 2 60A-1.010, F.A.C.

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Image API LLC is the only provider locally that can pick up documentation for scanning into the electronic document management system.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Rose Salinas, Deputy Director for Budget and Planning

Melissa Hurst, Support Services Director

Alicia Ponchak, Purchasing Office

Brett Taylor, General Counsel's Office

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall:

1. Provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57(3) FS, if the amount of the contract does not exceed the threshold amount provided in s.287.017 for CATEGORY FOUR.

2. Request approval from the Department of Management Services for the single-source purchase, if the amount of the contract exceeds the threshold amount provided in s.287.017 for

CATEGORY FOUR. If the Department of Management Services approves the agency’s request, the agency shall provide notice of its intended decision to enter a single-source contract in the manner specified in s.120.57(3), FS.