A01.J.1 IDIQ SOW Green Cleaning.pdf

Statement of Work – Sustainable Cleaning Products & VMI Services IDIQ

Amendment 01 (changes highlighted in yellow, see C.3(h))

Sustainable Cleaning Products & Vendor Managed Inventory Services

Indefinite Delivery Indefinite Quantity (IDIQ)

Statement of Work (SOW)

Architect of the Capitol (AOC)

April 19, 2023 i

CONTENTS

C.1 PROJECT TITLE

C.2 BACKGROUND

C.3 SCOPE OF WORK

C.4 APPLICABLE POLICIES AND STANDARDS

C.5 PERFORMANCE AREAS

C.5.1 Cleaning Products C.5.2 Paper Products C.5.3 Bags C.5.4 Cleaning Applicators and Wearables C.5.5 Equipment C.5.6 Analyze and Monitor Inventory C.5.7 Vendor Managed Inventory C.5.8 Green Cleaning Certification C.5.9 Preventative Maintenance Checks and Services (PMCS) on New Contractor

Provided Equipment

C.6 DELIVERABLES AND DELIVERY SCHEDULE (FOR EACH TASK ORDER)

C.6.1 Kick-Off Meeting C.6.2 Management Plan C.6.3 Monthly Reports C.6.4 Training C.6.5 Laminated instructions C.6.6 Inventory Management Report C.6.7 Reorder Point Replenishment C.6.8 Delivery Instructions

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP). 13

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

C.9 CONTRACT TYPE

C.10 PERIOD OF PERFORMANCE

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

C.12 TELEWORK

C.13 OTHER DIRECT COSTS (ODC)

C.14 TRAVEL

C.15 KEY PERSONNEL

C.15.1 Supervisor C.15.2 Project Manager or Materials Lead ii

C.16 SUBSTITUTION OF KEY PERSONNEL

C.17 PERSONAL SERVICES

C.18 INVOICING

C.19 SECURITY

C.20 SAFETY

C.21 ENERGY EFFICIENCY / COMPLIANCE

C.22 SUSTAINABILITY

C.23 POINTS OF CONTACT

C.24 ACRONYMS

C.1 PROJECT TITLE

Sustainable Cleaning Products & Vendor Managed Inventory Services Indefinite Delivery Indefinite Quantity (IDIQ)

C.2 BACKGROUND

Established as a permanent office in 1876, the Architect is provided permanent authority for the care and maintenance of the United States Capitol based on Section 1811 of Title 2 of the United States Code. The Architect is responsible for the maintenance, operation, development and preservation of 18.4 million square feet of buildings and more than 570 acres of land throughout Capitol Hill. This includes the U.S. Capitol, House and Senate office buildings, the U.S. Capitol Visitor Center, the Library of Congress, the Supreme Court of the United States, the U.S. Botanic Garden, the Capitol Power Plant, and other facilities. The Architect also provides professional expertise with regard to the preservation of architectural and artistic elements entrusted to his care and provides recommendations concerning design, construction and maintenance of the facilities and grounds.

The objective of this IDIQ is to implement sustainable cleaning products and a Vendor Management Inventory (VMI) that promotes standardization for the cleaning product type, product delivery and usage on campus.

The intent is to create product consistency, reduce non-standard product consumption, and increase labor efficiency and proper chemical usage that meet AOC’s sustainability goals.

Sustainable cleaning is a planned and organized approach to cleaning that is designed to protect the occupants’ and workers' health and , reduce the impact on human health, and the environment. Unlike a traditional cleaning program, a green custodial program takes a holistic approach to building cleaning and goes beyond simple appearances to focus on health and the environmental impacts.

The AOC would like to recignize the following goals:

• Elimination of inventory investment;

• A transition process from the current process

• Consolidate the supplier base for the products;

• Virtual elimination of delivery of products from stores to users;

• Virtual elimination or major reduction of back-orders;

• Receipt of quality products at maximum value;

• Timely deliveries at lowest cost to the AOC and to the contractor;

• Firm pricing for the products;

• Accurate history of product utilization and expenditures;

• Lower acquisition costs through transactional reduction processes;

• The “green” standards outlined in C.4;

• A strong co-operative and proactive relationship with the contractor

• Reduce administrative burden on purchasing agents associated with frequent, low cost purchased for supplies.

C.3 SCOPE OF WORK

This IDIQ is open to all AOC Jurisdictions.

(a) The contractor shall streamline and standardize product use throughout the day and night shifts with an agreed upon core group of products needed to maintain the AOC facilities daily, weekly and during special events/holidays.

(b) The contractor shall install a managed inventory program to control product purchases and reduce the need for non-standard orders. Deliveries must reduce wasteful steps / activity for the day and night shifts.

(c) Items may be modified into the IDIQ based on the needs of the mission and the contractor accessibility to providing the items listed in the Appendix A, product spreadsheet.

(d) The contractor is allowed flexibility in performance of this contract to the extent that the performance outcomes are not degraded, with prior approval from the COR.

(e) All employee information compiled by the contractor in performance of this contract shall be safeguarded. Such information will be the property of the AOC. The contractor shall not use this information for any other purpose, commercial or otherwise.

(f) The contractor shall provide recurring reports as well as real-time data reporting capabilities.

(g) The contractor shall provide customer service suited for A class building facilities.

(h) The contractor shall coordinate with AbilityOne (see FAR 8.703) regarding products on the AbilityOne Procurement List that can meet the needs of the agency and shall sell those products to the AOC to the maximum extent practicable. The contractor is required to be an authorized AbilityOne distributor.

C.4 APPLICABLE POLICIES AND STANDARDS

This contract supports the goals, strategies, and requirements outlined in AOC documents:

Environmental Manual 12-4, Chapter 2: Recycling and Environmentally Preferable Purchasing (June 2015); PM 28-2 Energy Reduction and Sustainability Program (March 2016); Resource Conservation Policy Statement (September 2009).

• Green Seal GS-42 Cleaning Standard

• EPA Safer Choice Cleaning Standard

• International Sanitary Supply Association (ISSA) Cleaning Industry Management

Standard for Green Buildings (CIMS-GB)

Links:

https://www.issa.com/certification-standards/issa-clean-standards/clean-standard-institutional-and-commercial/download-the-standard https://www.epa.gov/sites/default/files/2013-12/documents/standard-for-safer-products.pdf https://greenseal.org/wp-content/uploads/GS-42-Standard-Ed-2.3-07.2021.pdf

The contractor shall not deviate from any of the above documents without express written approval from the contracting officer.

C.5 PERFORMANCE AREAS

C.5.1 Cleaning Products

The contractor shall identify custodial products to meet the cleaning needs of the AOC’s buildings spaces and common areas, offices, hallways, hearing rooms, entrances, gyms, elevators, shops, bathrooms, floors, and congressional member suites if applicable. The AOC’s target is to meet Green Seal standards to the extent possible. (Green Seal, Eco Logo, CRI, and EPA Safer Choice) and Safety Data Sheet (SDS ). The AOC reserves the right to obtain and use non-sustainable cleaning products . The AOC shall provide full list of cleaning areas upon the kickoff meeting. The contractor shall administer green cleaning products, Vendor Managed Inventory, and basic training of currently used products. See Tab titled “Cleaning Products” in Attachment J.3 IDIQ Pricelist for the list of cleaning products.

C.5.2 Paper Products

All sustainable paper products proposed under this task shall hold a third party environmental certification, such as Green Seal, Eco Logo or equivalent. The Contractor will provide sanitary paper products including but not limited to toilet paper, paper towels, and sanitary toilet seat covers. See Tab titled “Paper Products” in Attachment J.3 IDIQ Pricelist for the list of paper products.

C.5.3 Bags

The Contractor shall provide bags for the usage of the custodial and recycling teams. These bags shall follow AOC color and size requirements. See Tab titled “Bags” in Attachment J.3 IDIQ Pricelist for the list of types of bags.

C.5.4 Cleaning Applicators and Wearables https://www.issa.com/certification-standards/issa-clean-standards/clean-standard-institutional-and-commercial/download-the-standard https://www.issa.com/certification-standards/issa-clean-standards/clean-standard-institutional-and-commercial/download-the-standard https://www.epa.gov/sites/default/files/2013-12/documents/standard-for-safer-products.pdf https://greenseal.org/wp-content/uploads/GS-42-Standard-Ed-2.3-07.2021.pdf

The Contractor shall provide cleaning applicators (e.g., mops, cloths, brooms, spary bottles) for commercial cleaning products as well as wearables (e.g., gloves). See Tab titled “Applicators & Wearables” in Attachment J.3 IDIQ Pricelist for the list of applicators and wearables.

C.5.5 Equipment

The contractor shall provide electric custodial and labor equipment. See Tab titled “Equipment” in Attachment J.3 IDIQ Pricelist for the list of equipment under this IDIQ, also, the Government reserves the right to phase in need equipment if it so chooses.

C.5.6 Analyze and Monitor Inventory

The contractor shall do an analysis of usage and propose optimal ordering and inventory stock levels. The contractor shall maintain historical records and reorder inventory stock levels should be maintained at 50% of weekly usage. The contractor shall utilize a phased approach to transition existing cleaning products to new products. The contractor shall maintain and monitor product inventory to promote standardization of products on all three shifts. The contractor shall provide proper product dilution control systems to ensure consistency and accuracy of all products requiring dilution to the quantities that the jurisdiction specifies.

Chemical mixing station and inventory supply closet locations will be provided upon award of contract.

C.5.7 Vendor Managed Inventory

The VMI program shall include inventory management, quality control, stock rotation, secure safe keeping, and the option for product replacement. This program includes the following tasks:

C.5.7.1 Inventory Regulations and Minimum Required Shelf Life

The contractor shall establish and maintain inventory, maintain shelf-life criteria, and provide quality control of product as necessary in accordance to the end item Safety Data Sheets (SDS), State & Federal regulations pertaining to shelf-life of chemical cleaning supplies. Storage of the product at government facilities shall be in a secured and properly temperature controlled area. All stored product must maintain a shelf life expectancy of at least six (6) months.

C.5.7.2 Inventory Location and Access

Inventory shall be located in the government facilities, such as a storerooms and lockers. The government shall provide the vendor access to the government’s VMI storage facilities during normal business hours. The government will arrange for the proper authorization and/or badges to facilitate access for the contract representative(s)

C.5.7.3 Reporting

All inventory reports will show inventory levels by location, and shelf life of the required products located at each storage facility. Reports shall be provided on a monthly basis, no later than the 15th of each month for preceding month. The initial reports will start being submitted to the Government-designated COR within 30 days of the signing of this agreement.

a) Any subsequent location or quantity changes made to the VMI inventory must be reported to the Contract Officer Representative COR within 2 days of the change with plans to make the location whole within 5 calendar days. The vendor’s subsequent monthly report will include VMI inventory detailing quantities, lot numbers, Internal AOC Item number, and description of the contracted product detailed in the scope. The reports should also confirm the availability and location of the inventory. At a minimum, the vendor shall maintain an inventory availability record and provide a monthly status report confirming the availability and location of the inventory and any actions that affected the product(s) availability and/or shelf-life expiration. Reports shall be sent electronically to the COR.

b) Reports are due on the fifteenth (15th) day of each month, or as otherwise instructed by the Government’s Contracting Officer.

c) All Contractor records are to be retained and available to the Government for a minimum period of five years from the date of the conclusion of this contract and these records may then be destroyed upon the five-year anniversary date.

C.5.7.4 Acceptable Inventory Levels and Reporting

The contractor shall maintain historical records and all line item inventory levels shall be maintained at a minimum of 50% availability of the inventory requirement. In the event of the shortfall below 50%, contractor shall notify the COR and provide a replenishment schedule and plan within 2 business days that ensures a 100% inventory availability level within 5 calendar days. If replenishment will require more time, contractor will notify COR of required time.

The COR will conduct a quarterly 100% physical inventory of all products at all storage facilities stored within the jurisdictions locations. Vendors shall support this physical inventory requirement with personnel and equipment. The vendor shall strive to maintain 100% physical inventory of product under this VMI contract. The VMI accuracy requirement is 96% or greater.

All inventory discrepancies require causative research to identify the cause/effect and provide corrective measures. The vendors shall provide a summary of this inventory report detailing the cause/effect of the inventory shortfall and detail a plan to take corrective measures. This report will be due to the COR within 5 business days of completion of the physical inventory.

C.5.7.5 Vendor Point(s) of Contact

Within 15 days of the signing of this contract the COR shall provide a listing of the names, titles and telephone numbers (non-emergency and emergency) of Key Personnel who should be contacted for visits, inventory status, and access during normal and after business hours. The government shall notify and provide the contractor in writing any future updates or changes to the listing within 24 hours of making the update or change.

C.5.7.6 Inspections

The contractor shall make all directed mutually agreed upon changes as soon as possible, but no later than 15 days from the Government’s identification of problems regarding storage, inventory management, or other discrepancies identified through scheduled or non-scheduled storage sites visits, or by other means of acknowledgment.

C.5.7.7 Market Change Affecting Product Listings

Should the market change, the Government and/or Contractor shall submit a request in writing to update the product listings. All changes of this nature shall be mutually agreed upon via a written modification of this contract. Product additions shall be subject to a 60 day implementation period to achieve full required inventory availability level. If the government finds that the products are fair and reasonable, then a bilateral contract modification of the product changed/added, along with the cost comparisons of the open market will be executed.

If a product covered under this contract is discontinued or the status of a product changes (e.g.

long term back order), or if Contractor no longer markets, co-markets or sells a product, the Contractor shall notify the COR in writing and request that the product be deleted from this contract. The vendor shall propose in writing to the COR a plan to substitute a product of equal significance.

C.5.7.8 Product Recalls

In the event of a Product recall, the vendor shall notify the COR within 2 business days after initial incident; if results are found to be a deviation, a detailed report explaining the reason for the recall, and a plan and schedule to restock inventory or stock a substitute product shall be submitted to COR within 30 days of incident.

C.5.7.9 Should the Government’s requirements decrease or increase

Should the Government’s requirements decrease or increase, the Government will inform and instruct the vendor to adjust the amount of property held so as to achieve the new requirement level. Upon any decrease or increase to the required inventory levels that results in the total inventory value being changed, then the resultant VMI fees (firm fixed percent times inventory value) shall be adjusted accordingly through a bilateral contract modification.

C.5.7.10 VMI Website available to the COR

The Contractor shall establish a website link that the COR may use to query the status of quantity of orders, back-orders, quantity requisitions, pickups/returns, and request expedited delivery. The information will be maintained by the Contractor and up to date at all times.

C.5.7.11 Deliver cleaning products to custodial closets

The contractor shall deliver cleaning products to custodial closets to reduce inefficiencies with transportation and maintain inventory on a weekly basis. Deliveries to custodial closets must be made to all locations within the jurisdictions as identified within (paragraph 1.4 Scope-Task

3) of the Statement of Work.

C.5.7.12 Basic hands-on training of each product

The contractor shall conduct a basic hands on training of each product to custodial supervisors, employees, laborers and shop employees on the proper usage of products. Training shall also include signage and visual aids to support usage and training.

C.5.7.13 Other

The AOC may purchase cleaning products and materials that are outside of the VMI from the contractor, in other words, not all products available for purchsae under this IDIQ are part of

VMI.

C.5.8 Green Cleaning Certification

The contractor shall provide in-house certification training for custodial, labor and trade shops to meet cleaning standard requirements such as Green Seal and/or Cleaning Industry Management Standards (CIMs) dated October 6, 2009. See C.4.

C.5.9 Preventative Maintenance Checks and Services (PMCS) on New Contractor Provided Equipment

New equipment that the Government purchases from the contractor under this IDIQ shall come with a maintenance / service plan.

1) The contractor shall provide Preventive Maintenance Checks and Services (PMCS) for the following motorized cleaning equipment that it sells to the Government. The new equipment will come with a maintenance / service plan

2) Purchasing of new equipment

a. Contractor will provide warranty towards new equipment purchased for the duration of the contract.

b. The contractor may develop a plan for the phase-out of old unserviceable equipment.

3) Service Plan

• If equipment is required to be taken back to contractor’s service center, then the contactor shall provide a short-term loan of same brand or equal size and type to the government until Government equipment is returned from being serviced.

• The contractor shall provide janitorial equipment’s supply and lease to own equipment with maintenance plan included.

• Contractor shall develop Preventive Maintenance Checks and Service (PMCS) for all Equipment assets covered under this contract.

C.6 DELIVERABLES AND DELIVERY SCHEDULE (FOR EACH TASK ORDER)

C.6.1 Kick-Off Meeting

The contractor shall attend a kickoff meeting within or about 7 calendar days after the award of a Task Order. At the kickoff meeting the contractor shall be prepared to share its overall approach to completing the tasks under the scope of work to the AOC’s Sustainability and Custodial team. The contractor shall provide a work plan for delivering and tracking supplies to designated areas throughout the AOC.

C.6.2 Management Plan

The contractor shall submit a management plan to the Government 15 days after the Kick-Off meeting which shall contain the following:

Identifies Key Personnel allocated to the performance of this contract. The Key Personnel shall include at a minimum:

Supervisor The contractor shall provide an adequate number of trained, qualified, full-time, on-site Supervisor(s), to provide the services required. The contractor shall use the supplies provided for this task order solely for the performance of the required services of this task order. The Supervisor(s) shall be literate in the English language and be able to adequately communicate with all the Service Workers. Supervisors(s) will have full authority to act for the contractor and always serve to carry out the requirements of the task order. Should the Supervisor(s) be away from the site or otherwise not able to respond to pages or telephone calls, another authorized person shall be designated to act in his place, and with commensurate authority for the contractor.

All supervisory personnel engaged in directing work under this IDIQ shall have (5) five or more years of experienced in directing Inventory Management.

The Supervisor(s) shall be trained in the compliance of all applicable Occupational Safety & Health Administration (OSHA), Environmental Protection Agency (EPA) and other

Federal, State and Local laws and regulations regarding the equipment and materials that may be encountered in the performance of the required services.

Project Manager, or Materials Lead

The Project Manager is responsible for the overall contract and Delivery Orders, and is the primary interface between the Contract and Item COs/CORs.

Key Personnel shall be administered in accordance with AOC52.211-1, Key Personnel and AOC52.211-2, Approval of Substitute Contractor Personnel.

Key Personnel may not be removed from the IDIQ without express approval of the Contracting Officer. No increase in contract prices will be allowed when personnel substitution is authorized. When a new Project Manager or Materials lead is replaced, the COR shall be notified for approval.

Qaulity Control

The Quality Ccontrol Program (QCP) shall demonstrate the process to maintain consistent quality control procedures for all products. The plan must explain the Contractor's internal metrics that will be used to gauge whether performance is satisfactory or not. The QCP shall include the methods for identifying deficiencies in supplies or services and for taking corrective action before the level of performance becomes unsatisfactory.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective products & services.

The contractor shall develop and maintain a quality control program to ensure services are performed.

The Contractor shall implement an effective QCP. This program shall insure the Contractor fulfills all the requirements of this Statement of Work. This program shall include but not be limited to all elements of the QCP described in the technical proposal which the contractor submitted in response to the Authority's solicitation for this contract. The contractor shall provide no less than the level of quality described in this specification.

C.6.3 Monthly Reports

a. The following reports shall be provided monthly or upon request from the contractor to the Agency/Jurisdictional COR. All reports shall be defined within Table 2: Work Plans.

The contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality of services before the performance becomes unacceptable.

i). Amount spent by organization and building by fiscal year ii). Amount spent by branch, division, and or jurisdiction by fiscal year iii). Order Tracking iv). Outstanding Orders v). Error Rate - AOC Wide (# of items returned/exchanged with errors / total # of items delivered) vi). Error Rate by Organization

b. Work Plan Frequency and Information for the AOC

The contractor shall provide the plans outlined in following Table:

Table 1: Work Plans

Task Description Due Date Post Award Conference/Kickoff Meeting 7 days after award of Task Order Management Plan and Training Schedule 15 days after Kickoff Meeting Standardize product inventory including removal of old products

30 days after Government’s approval of the Management Plan and Training Schedule

Deliver cleaning products to closets 30 days after Government’s approval of the Management Plan and Training Schedule

Conduct basic training and provide communication materials

Within 30 days after Government’s approval of the Management Plan and Training Schedule

C.6.4 Training

(a) The contractor shall provide basic cleaning skills for delivered products to custodial and shop employees and provide any communication collaterals as part of this process.

(b) The contractor shall train and educate all three shifts of custodial, labor and trade shops shifts directly responsible for cleaning the jurisdiction spaces.

(c) Training must be based on the approved product list or any other approved substitute product.

(d) Contractor shall provide training within 30 days after approval of task order

(e) Contractor is encouraged to keep end-users updated on the latest green certified products and usage based on the approved product list.

C.6.5 Laminated instructions

(a) The contractor shall provide laminated instructions specific to the spaces the jurisdiction employees clean.

(b) Laminated instructions shall be delivered with initial product delivery. Instructions must have images of the product and how it must be used; the instructions must be visually appealing, color coded, and dated to show last revision.

(c) Revisions to laminated instructions shall be made, at the expense of the contractor, within 7 days of changes to chemical list/cleaning instructions.

(d) Contractor will provide:

• 100 copies of 8.5” x 11” laminated instructions for bathroom cleaning

• 30 laminated copies of 11” x 17” cleaning instructions for custodial closets where products and equipment are stored.

• 300 laminated copies of 5” x 8” instructions for custodial or trade shop carts intended for restroom, gym, specialty and shop areas.

C.6.6 Inventory Management Report

(a) The contractor shall provide electronic inventory management reports or usage summaries on a weekly basis via an online dashboard to the AOC at no additional cost.

This will help the AOC improve its supply chain management and give the jurisdiction a greater control over purchases.

(b) Inventory and usage reports shall show weekly, monthly and quarterly usage and may include but not limited to the following:

• House Office Building

• Storage/mixing room number

• Material/product name and type

• Usage rate

• Inventory level at time of fulfillment

C.6.7 Reorder Point Replenishment

The contractor shall replenish the specified stocking levels for each item within each storeroom and then generate replenishment requests when the available on-hand quantity is less than or equal to the reorder point specified on master inventory listing.

C.6.8 Delivery Instructions

All vehicles and contents used by the Contractor or his subcontractors which enter or leave United States Government property, see AOC Clause 52.223-8 Delivery Vehicle Inspection Requirements.

C.6.8.1 Back Orders

The prices proposed shall be the delivered price to any participating jurisdiction. All deliveries of In-Stock and Non-Stock products shall be F.O.B. destination with all transportation and handling charges paid by the Contractor. Liability for loss or damage items shall remain with the Contractor until final inspection and acceptance, when responsibility shall pass to the Buyer except as to latent defects, fraud and Contractor's warranty obligations. Any portion of an order to be shipped without transportation charges that is back-ordered shall be shipped without charge.

C.6.8.2 Warranties

Contractor warrants that all products shall be free from any defects in material or workmanship and in conformity with Buyer's written specifications for a period of one year after delivery.

Buyer shall inspect Products within a reasonable time (not to exceed 10 days) after receipt, and shall promptly notify Contractor of any claimed defect or nonconformity. Neither acceptance nor payment for products shall waive the right of inspection or the right to return defective or nonconforming products where the nature, quantity or packaging of Products makes immediate inspection impracticable. Upon Contractor's receipt of written notice from the AOC and as an exclusive remedy, Contractor shall promptly correct or replace, at Contractor's option, any defective or non-- conforming products and the direct and necessary cost of such correction or replacement shall be borne by Contractor. Correction shall be made or replacement products shall be delivered by Contractor within the on-time period applicable to the original purchase order, unless prevented by conditions not subject to Contractor's control.

This warranty will not be applicable in the event of the improper selection, misapplication or misuse of the product by AOC and any liability from such events is disclaimed by Contractor.

C.6.8.3 Inspection and Acceptance

All work under this contract shall be monitored by the government representative upon delivery, who will inspect and accept the services for their facility. The COR will perform inspections on the premises of the Contractor, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no additional cost to the government within the period of performance.

No item(s) received by the AOC shall be deemed accepted until the COR has had a reasonable opportunity to inspect the item(s). Any item(s) which is discovered to be defective or fails to conform to the specifications may be rejected upon initial inspection or at any later time if the defects contained in the item(s) or the noncompliance with the specifications were not reasonably ascertainable upon the initial inspection. It shall thereupon become the duty of the Contractor to remove rejected item(s) from the premises without expense to the AOC within fifteen (15) days after notification. Rejected item(s) left longer than fifteen (15) days will be regarded as abandoned, and the AOC shall have the right to dispose of them as its own property and shall retain that portion of the proceeds of any sale which represents the AOC's costs and expenses in regard to the storage and sale of the item(s). Upon notice of rejection, the Contractor shall immediately replace all such rejected item(s) with others conforming to the specifications and which are not defective. If the Contractor fails, neglects or refuses to do so, the AOC shall then have the right to procure a corresponding quantity of such item(s), and deduct from any monies due or that may thereafter become due to the Contractor, the difference between the price stated in the Contract and the cost thereof to the AOC.

C.6.8.3.1 Product Conformance

The AOC reserves the right to require any and all Contractors to:

a) Provide certified data from laboratory testing performed by the Contractor, or performed by an independent laboratory, as specified by the AOC.

b) Supply published manufacturer product documentation.

c) Permit an AOC representative to witness testing at the Contractor's location or at an independent laboratory.

d) Complete a survey/questionnaire relating to the bid requirements and specifications.

e) Provide customer references.

f) Provide a product demonstration at a location near the using agency location.

C.6.8.3.2 Rejected Material Not Considered Abandoned

The AOC shall have the right to not regard any rejected material as abandoned and to demand that the Contractor remove the rejected material from the premises within thirty (30) days of notification. The Contractor shall be responsible for removal of the rejected material as well as proper clean-up. If the Contractor fails or refuses to remove the rejected material as demanded by the AOC, the AOC may seek payment from, or set-off from any payments due to the Contractor under this or any other Contract with the AOC, the costs of removal and clean-

up. This is in addition to all other rights to recover costs incurred by the AOC.

C.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) / QUALITY CONTROL PLAN (QCP)

The contractor shall submit a Quality Control Plan as pasrt of their Management Plan (see C.6.2) for each AOC Jurisdiction that awards a Task Order, the Quality Control Plan shall contain the following information:

The Quality Ccontrol Program (QCP) shall demonstrate the process to maintain consistent quality control procedures for all products. The plan must explain the Contractor's internal metrics that will be used to gauge whether performance is satisfactory or not. The QCP shall include the methods for identifying deficiencies in supplies or services and for taking corrective action before the level of performance becomes unsatisfactory.

The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective products & services.

The contractor shall develop and maintain a quality control program to ensure services are performed.

The contractor shall implement an effective QCP. This program shall insure the Contractor fulfills all the requirements of this Statement of Work. This program shall include but not be limited to all elements of the QCP described in the technical proposal which the contractor submitted in response to the Authority's solicitation for this contract. The contractor shall provide no less than the level of quality described in this specification.

C.8 GOVERNMENT FURNISHED EQUIPMENT / PROPERTY (GFE/GFP)

The Government will provide the contractor with storage lockers and/or closets and mixing rooms.

C.9 CONTRACT TYPE

Indefinite Delivery Indefinite Quantity contract with firm fixed price task orders.

C.10 PERIOD OF PERFORMANCE

One year base ordering period with 4 one-year optional ordering periods. FAR 52.217-8 is applicable at the IDIQ level.

The anticipated start date of the base ordering period is June 01, 2023.

C.11 PLACE OF PERFORMANCE / HOURS OF OPERATIONS

All places of performance are located at each participating jurisdiction/agency facility in the Washington, D.C. area.

**NOTE**

Office hours of building occupants are dependent upon the schedule within each task order.

A. Architect of the Capitol

I. Thomas P. O'Neill Jr. House Office Building (OHOB) 200 C St SW, Washington, DC 20024

II. Rayburn House Office Building (RHOB) Southwest of the U.S. Capitol, bounded by Independence Ave., South Capitol St., First St., and C St., S.W.

III. Longworth House Office Building (LHOB)

South of the U.S. Capitol, bounded by Independence Ave., New Jersey Ave., South Capitol St., and C St., S.E.

IV. Cannon House Office Building (CHOB) South of the Capitol bounded by Independence Ave., First St., New Jersey Ave., and C St. SE

V. Russell Senate Office Building (RSOB) Delaware & Constitution Avenue

NE, 20510

VI. Dirksen Senate Office Building (DSOB) 1st & Constitution Avenue NE

20510

VII. Hart Senate Office Building (HSOB) 2nd Street & Constitution Avenue NE

20510

VIII. Senate Employees Child Care Center 314 C Street NE 20510

IX. Daniel Webster Hall Page Dorm

300 C Street NE 20510

X. United States Capitol Building East Capitol St NE & First St SE, Washington, DC 20004

XI. United States Capitol Visitor Center (CVC) First St NE, Washington, DC 20515

B. Library of Congress (LOC)

I. Thomas Jefferson Building (TJB), Library of Congress 10 First Street, SE, Washington, DC 20540

II. John Adams Building (JAB), Library of Congress

Second Street SE, between Independence Avenue and East Capitol Streets

III. James Madison Memorial Building, Library of Congress 101 Independence Avenue, SE, Washington, DC 20540

Contractor must follow U.S. Capitol Police Off-site Delivery Center procedures.

C.12 TELEWORK

Not applicable.

C.13 OTHER DIRECT COSTS (ODC)

There are no other direct costs anticipated for this requirement, all prices are to be established at the IDIQ level for each ordering period.

C.14 TRAVEL

No costs for transportation, lodging, meals or incidental expenses incurred by the contractor are authorized nor shall the contractor be reimbursed for travel under this requirement.

C.15 KEY PERSONNEL

C.15.1 Supervisor

The Contractor shall provide an adequate number of trained, qualified, full-time, on-site Supervisor(s), to provide the services required. The Contractor shall use the supplies provided for this task order solely for the performance of the required services of this task order. The Supervisor(s) shall be literate in the English language and be able to adequately communicate with all the Service Workers. Supervisors(s) will have full authority to act for the Contractor and always serve to carry out the requirements of the task order. Should the Supervisor(s) be away from the site or otherwise not able to respond to pages or telephone calls, another authorized person shall be designated to act in his place, and with commensurate authority for the Contractor.

All supervisory personnel engaged in directing work under this IDIQ shall have (5) five or more years of experienced in directing Inventory Management. Requirements per the Statement of Work.

The Supervisor(s) shall be trained in the compliance of all applicable Occupational Safety & Health Administration (OSHA), Environmental Protection Agency (EPA) and other Federal, State and Local laws and regulations regarding the equipment and materials that may be encountered in the performance of the required services.

C.15.2 Project Manager or Materials Lead

The Project Manager is responsible for the overall contract and Delivery Orders, and is the primary interface between the Contract and Item COs/CORs.

C.16 SUBSTITUTION OF KEY PERSONNEL

See Clause AOC52.211-2.

C.17 PERSONAL SERVICES

This is not a personal services contract.

C.18 INVOICING

The contractor shall follow the invoicing instructions outlined in clause AOC52.232-1 when submitting invoices. The AOC will approve or reject an invoice within 30 days.

C.19 SECURITY

All contractor employees shall submit an E-Verify form and a United States Capitol Police background check form (CP-491) prior to the performance of work. Contractor employees shall also complete a contractor badging request form. All contractors working on site shall be required to wear an identification badge at all times. On site work may be interrupted because of Congressional events or U. S. Capitol Police requirements. All work to be performed is subject to government interruptions.

The AOC does not follow certain exceptions as described in the E-Verify federal contractor rule.

Contractors are required to use E-Verify to verify that all employees working on AOC contracts are authorized to work in the United States.

C.20 SAFETY

The Contractor shall observe all safety precautions throughout the performance of this contract.

(a) All work shall comply with the applicable requirements of 29 CFR, OSHA 1910/1926 and 40 CFR 761, ANSI/ASSE Z359-2007 and above (Fall Protection), ANSI IWCA I 14.1-2001and the Agencies Safety Manual (for familiarity ONLY of Points of Contact/ Phone Numbers within the Agencies and Jurisdiction’s, as well as Evacuation information).

(b) All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

(c) The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees that results in illness, injury or, death.

(d) The Contractor shall provide and ensure that all its personnel at the work site properly wear all applicable safety devices and apparel including but not limited to Fall Arrest Protection and soft soled steel-toed shoes. These devices and apparel shall be provided at no cost to the government.

(e) Any special access requirements to any areas must be approved by the COR.

(f) Signage and cordons must be employed when working in general public areas or pedestrian walkways or other areas that come into direct or indirect contact with the public.

(g) Access must be maintained for pedestrian traffic in all areas at all times.

(h) All personnel working on any equipment shall provide certifications for fall protection.

(i) The Contractor shall supply certifications for all personnel working on boom lifts and any other equipment needed for building access.

(j) The Contractor shall use all roof anchoring systems as intended and designed. This includes perimeter edge safety restraints.

(k) All personnel must employ the use of perimeter safety restraints when working in roof edge and exposed areas.

(l) The Contractor shall provide and use adequate barricades and signs to provide sufficient notice of potential safety hazards prior to, during, and after the performance of the services.

(m) The Contractor shall never leave power equipment unattended without disconnecting them from their power source.

(n) All electrical cords shall be properly sized for the job and placed away from vehicular or pedestrian traffic. All connections between the extension cords and related equipment (e.g. tools, machine, or additional extension cords) shall be tightly fastened with no exposed electrical contacts.

(o) All extension cords shall have, and use, a proper electrical grounding prong. Power tools and/or extension cords used in damp areas shall be plugged into a Ground Fault Circuit Interrupter (GFCI) switches to immediately shutdown when a short to ground is detected.

C.21 ENERGY EFFICIENCY / COMPLIANCE

AOC energy conservation practices shall be followed. Contractors are highly encouraged to supply or use products and services that are environmentally preferable, contain recycled content or bio-based materials.

C.22 SUSTAINABILITY

The AOC will require submittals along with the contractor’s initial proposal on all chemicals expected to be used on this contract. Documentation shall be provided on individual product certifications (Green Seal, EPA Design for the Environment or Environmental Choice) to demonstrate compliance with these requirements where applicable. This includes a Safety Data Sheet (SDS) for each chemical used. The COR will review and approve each of these chemicals as part of the proposal package.

C.23 POINTS OF CONTACT

Contracting Officer

TBD at time of award

Contracting Specialist

TBD at time of award

Contracting Officer Representative

TBD at time of award

Contractor Representative

TBD at time of award

C.24 ACRONYMS

(AOC) Architect of the Capitol

(CHOB) Cannon House Office Building

(CO) Contracting Officer

(COR) Contracting Officer’s Representative

(CVC) Capitol Visitors Center

(DC) District of Columbia

(DSOB) Dirksen Senate Office Building

(EPA) Environmental Protection Agency

(GFP) Government Furnished Property

(HOB) House Office Buildings

(HSOB) Hart Senate Office Building

(IDIQ) Indefinite Delivery Indefinite Quantity

(JAB) John Adams Building

(LHOB) Longworth House Office Building

(OSHA) Occupational Safety and Health Administration

(RHOB) Rayburn House Office Building

(RSOB) Russell Senate Office Building

(TJB) Thomas Jefferson Building