ANTI_FY25_Preserve_IN_and_MD_State_Monuments_SOW_FINAL.docx

NPS-National Capital Area – ANTI FY25 Preserve IN and MD State Monuments Page 15 of 17

Antietam National Battlefield

ANTI FY25 Preserve IN and MD State Monuments 10/23/2024 Scope of Work

1.0 PURPOSE

As defined by the park’s Foundation Document, “The purpose of Antietam National Battlefield is to preserve, protect, restore, and interpret for the benefit of the public the resources associated with the Battle of Antietam and its legacy”. Monuments are critical to operations that preserve and interpret Antietam’s 1862 Battlefield Landscape. Not only are the monuments under this requirement reminders of the events that took place on this hallowed ground but, they stand in remembrance of the American lives sacrificed. Additionally, all of these monuments are listed on the National Register of Historic Places. Maintaining these monuments will preserve them for the enjoyment of future generations.

2.0 TASKS

The contractor shall:

2.1 Provide all labor, supervision, materials, tools, supplies, transportation, license, certificates, permits, personal protection equipment, professional services, and equipment incidental to and necessary to provide inspection, preservation cleaning, and selective repointing, both masonry and lead to the Maryland State Monument and Indiana State Monument.

* Note all quantities are approximates, contractors shall be responsible for verifying quantities for bidding purposes. Contractor shall bid accordingly for actual work required on each structure.

2.1.1 Maryland State Monument

This portion of the project will include inspection with reporting, preservation cleaning, and selective repointing, both masonry and lead to the Maryland State Monument and the brick patio and benches surrounding it.

2.1.2 Indiana State Monument

This portion of the project will include inspection with reporting, preservation cleaning, and selective repointing, both masonry and lead to the Indiana State Monument.

2.2 General Requirements

· All work described herein and related work must conform to the Secretary of the Interior’s Standards for the Treatment of Historic Properties. All work described herein and related work must conform to the American Institute for Conservation of Historic and Artistic Works (AIC) “Code of Ethics” and “Guidelines for Practice”, latest edition. Conservator shall be responsible for inspection, compliance, and Historic Preservation Treatment Plan development for this requirement.

· All bronze components, such as plaques and state seals are to be left untouched and in their existing condition. The bronze components should be protected as needed during the duration of the masonry work.

· The contractor will complete an overall Inspection of each monument to determine if there are any unknown issues with the stability. Results of inspections shall be submitted to the COR electronically in the form of a report, but any work would not be a part of this contract.

· Preservation cleaning shall occur on all monuments awarded under this contract and shall be accomplished through pressurized water washing and chemical cleaning from top to bottom to remove dirt, staining and atmospheric and biological soiling causing by years of weathering. During masonry cleaning, all bronze elements on each monument shall be covered so as to not be affected by cleaning or repointing treatments. All cleaning methods described below shall be presented in the form of mockups on each monument for NPS approval before proceeding with full application.

· Preservation Cleaning Mockup size, general: 2’ x 2’, in location directed by COR.

· Cleaning equipment should include water pressure washer equipment capable of providing water at pressure to 400-500 pounds per square inch (psi) at a consistent water flow of 2-4 gallons per minute. Equipment shall have intact, accurately calibrated operations gauges to monitor water pressure. A fan type stainless steel spray tip dispersing no less than 35-degree fan spray shall be used and the spray nozzle should be kept 12-18 inches away from the stone to prevent any possible etching of the stone. In addition to pressure washing, the stone of the monuments shall be cleaned using D/2 Conservation Cleaner or approved equal. D/2 Conservation cleaner shall be applied using hand pump sprayers and scrubbing with brushes. Brushes such as white Tampico or stiff nylon bristle brushes or approved equal may be used. The D/2 cleaner is designed to remove biological growth from masonry surfaces, restoring the granite back to a clean finish. D/2 is environmentally friendly and non-toxic has proven success on effectively cleaning masonry surfaces. The application of D/2 requires that the solution be left to dwell on the surface for a period of time before rinsing. Directions provided by the manufacturer shall be adhered to in the application process.

· A masonry conservation cleaner specialized in the removal of carbon soiling such as Prosoco Sure Klean Light Duty Restoration Cleaner or approved equal shall be applied to each monument to remove atmospheric soiling buildup on the stone surfaces. Directions provided by the manufacturer shall be adhered to in the application process. This buildup is concentrated on horizontal surfaces and near masonry joints. The cleaner should be diluted as to remove much of the soiling, but not over clean the monument. Mockups demonstrating level of removal should be presented to COR before full application for each monument.

· In areas showing ferrous staining from contact with coins and other metallic elements, spot application of a conservation cleaner specialized in ferrous stain removal such as Prosoco Iron Stain Remover or approved equal should be applied according to manufacturer instructions.

· In areas of darkening of the granite stone from wax- and grease-related stains such as near bronze plaques and around joints where inappropriate sealants were used, spot application of a conservation cleaner such as Prosoco Marble Poultice or approved equal shall be applied to remove the oils that are causing the stone darkening. This may involve the application of a cleaner in a poultice medium in order to more effectively draw the lipids out of the stone.

· Selective Repointing of Masonry joints shall be completed on each monument awarded under this contract. Once preservation cleaning is complete, the masonry joints of each monument will be inspected for places of failure. Any loose or compromised mortar joints shall be removed using hand tools only. Mortar samples shall be collected for performing an analysis of the mortar composition. Contractor shall have sample analyzed at a certified lab and provide report to the COR. Mortar samples shall be prepared and approved by the NPS representative COR prior to installation. The mortar should match existing mortar of each particular monument in composition, strength, texture and color. Selective repointing mortar joint profiles shape shall match existing.

· Selective Repointing of Lead joints shall be completed on each monument awarded under this contract. Loose or missing lead joints shall be repaired with wedge lead. Wedge lead comes on rolls and is thicker on one side than the other. This wedged lead allows for the lead to be slid into the joint and then tapped into place by hammers and finishing tools on the thicker side of the lead. All the areas that are prepped for lead replacement will be filled with new lead and finished to match the existing lead joints. Safety precautions for the use and disposal of the lead materials shall be followed.

· Contractor shall employ manlifts and/or scaffolding to complete elevated work within this requirement. All other devices for aerial work including ladders are prohibited. Workers and/or equipment shall not be anchored or tied off to any part of the monuments.

· In the event that artifacts and/or archaeologically significant materials are uncovered during construction, the contractor shall immediately Stop work, leave material in place, and notify the COR. The COR shall notify NPS archaeologist. All artifacts and material of archaeological significance shall remain the property of the United States Government. No artifacts shall be disturbed or removed by the contractor pursuant to the Archaeological Resources Protection Act of 1979.

· In the event that Unexploded Ordinance (UXO) or any object possibly resembling ordinance or weapons is discovered, contractor shall stop work immediately, leave item in place, and notify the COR immediately. NPS law enforcement with secure the area until safety clearance is established and work can resume.

· Fourteen (14) day notice must be given in writing to the COR for approval to work in any area, as the monuments reside in public interpretive spaces.

· All cleaning and repointing materials shall be new and match approved submittals.

· All commercial products utilized for this requirement shall be submitted for approval by the COR.

· Restore turf in any area negatively affected by contractor’s operations. Grass seed mix for turf restoration activities shall be a MD State Certified seed mix for full sun.

· The government will provide water for filling tank at the park’s Maintenance Shop 306 E. Main Street Sharpsburg, MD 21782. No utilities shall be provided at any of the work sites.

3.0 SAFETY

3.1 All operations shall be conducted in accordance with all local, state, and safety codes, laws, rules, regulations, OSHA, NPS, MUTCD and ANSI safety requirements. All contractor employees shall wear OSHA, MUTCD and ANSI required personal protective equipment (PPE).

3.2 All equipment/tools shall only be used within the limits of the manufacture’s recommendations.

3.3 All tools/machinery/equipment shall be safeguarded from the public. Tools/machinery/equipment shall not be left unattended. All tools/equipment shall not be allowed to lie around except in the immediate work area. Any tools not in immediate use shall be staged or stowed in such manner so as not to create a hazard.

3.4 The contractor shall report emergency situations, such as accidents involving property and/or personal injury or other unforeseen circumstances and shall follow required emergency reporting procedures according their COR approved Safety Plan. In the event of an emergency the contractor shall dial 911 or 866-677-6677. All other instance the contractor shall dial park law enforcement at 866-677-6677 and notify the COR with 24 hours of the incident.

3.5 Contractor shall provide a comprehensive site specific safety plan for approval before any work begins.

4.0 GOVERNMENT PROVIDED INFORMATION AND SERVICES

4.1 For this requirement, the Government will provide the following:

· Quality Assurance

· Inspections and Government Acceptance

· Monument Fact Sheets

5.0 ADDITIONAL CONTRACTOR REQUIREMENTS

6.0 The Contractor shall be responsible for:

· Providing adequate fencing and traffic control devices to protect their operations as well as the public from hazard during performance on this contract.

· Compliance with all federal, state, local, environmental laws, regulations, and policies regarding hazardous materials specifically any chemicals the contractor uses in the performance of work on this contract and handling of lead waste.

· Ensuring that all work satisfies all applicable federal, state, and local codes/standards. The Contractor shall comply with all applicable Federal, State, and National Park Service environmental statutes and regulations.

· Contractor Employee Conduct: The Contractor’s employees shall, always, while on the job site, whether on or off duty, conduct themselves in a professional, orderly, and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, shall not be permitted on the job site. Any employee engaging in such conduct shall immediately and permanent be removal from the job site.

· All contract employees shall display professionalism in all interactions with one another, the public and Government employees. The Contracting Officer may require the Contractor to remove any employee working under this requirement for reasons of misconduct and security, or if found to be (or suspected to be) under the influence of alcohol, drugs, or other incapacitating agent(s).

· A contractor’s employee shall be subject to removal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service as specified.

· All areas used by the Contractor within park boundaries shall be kept neat and organized. All equipment must be properly maintained and secured at the end of each day. The contractor shall not leave any tools, parts and/or supplies unattended in at any time while performing services.

· Photographs, social media posts, online content, or any form of communication is strictly prohibited regarding all aspects of this requirement unless authorized in writing by the COR.

· Any refuse generated daily by the contractor must be secured and disposed of properly outside of park boundaries in accordance with federal, state, and local laws.

· Transit of their entire operational footprint daily, the government will not provide any space for overnight or extended storage of vehicles or equipment associated with this contract.

· Confining work, the storage of materials and equipment, the parking of vehicles, and all other operations in connection with this contract to the specified hours and work areas approved by the COR. All damage resulting from such operations shall be repaired to its original condition to the satisfaction of the COR at no additional cost to the Government.

· For all damages and liability for any loss or damage to Government property caused by their operations and shall assume full responsibility for any and all damages or claims for damage resulting from injury to persons, property or equipment, which might result from any work performed under this contract.

· Ensuring that proper safety and health precautions are in place to protect the work, the workers, the public, and the property of others at all times in performance of this contract.

· For the repair or replacement of all damaged Government property caused by their, operations.

· In instances where the contractor finds pre-existing conditions or damage to park resources that may reflect upon the quality of the work or cause undue liability, the contractor shall not start work until the contractor and COR have agreed on the responsibility for these pre-existing conditions.

· All losses and/or damages shall be reported to the COR, within two (2) hours of any loss and/or damage being determined and before leaving the area loss occurred. Contractor shall provide written documentation of the loss and/or damage to the CO and COR within 24 hours of occurrence. The documentation must include at least:

· Time and Date of occurrence

· Type of Loss or Damage

· Name (s) and Contact Numbers of People involved

· Impact to park operation and/or assets effected by incident

· Any details leading up to and after the incident

· For all identified losses and/or damages

· The contractor shall take any immediate actions necessary to prevent further damage.

· Is responsible for all costs associated with reported damages and/or losses to persons or property that occur as a result of the contractor’s negligence.

· The Government, at its sole direction, may elect to repair and/or replace the damaged property, and deduct such costs from monies due the contractor.

7.0 PERIOD OF PERFORMANCE

The period of performance is 1/6/25-6/28/25.

8.0 HOURS OF OPERATION

Monument preservation operations shall be conducted between the hours of 6:30 am –4:00 pm ET, Monday – Friday, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested. Access to some areas may be limited at times due to scheduled or unscheduled events.

No Work shall take place on the following Federal Holidays:

New Year’s Day – January 1st Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19th Independence Day – July 4th Labor Day – First Monday in September Columbus Day – Second Monday in October Veteran’s Day – November 11th Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

Additional No Workday – Battle Anniversary September 17

9.0 ADDITIONAL APPLICABLE REGULATIONS AND POLICIES

9.1 Publications that apply include:

· Antietam National Battlefield’s Superintendent’s Compendium

· MUTCD

· OSHA

· Code of Federal Regulations (CFR)

· ANSI

· Federal, State and Local Environmental Laws, Regulations, and Policies

· Secretary of the Interior’s Standards for the Treatment of Historic Properties.

· American Institute for Conservation of Historic and Artistic Works (AIC) “Code of Ethics” and “Guidelines for Practice”, latest edition

10.0 DEFINITIONS

Safety Plan: A written document that takes into consideration the risk assessment of the requirement and develops reasonable concepts, behaviors, and disciplines to mitigate the assessed risk. Includes site and task specific information.

Contracting Officer (CO): The person executing this contract on behalf of the Government, including any duly appointed successor and authorized representatives of the Contracting Officer acting within the limits of his/her authority.

Contracting Officer's Representative (COR): The on-site contract administrator for the Contracting Officer. The duties and responsibilities of the Contracting Officer’s Representatives are defined below in this Section or in a letter of designation issued by the Contracting Officer.

Contractor: The individual, partnership, joint venture, or corporation undertaking the execution of work under the terms of the contract and acting directly or through their agent, employees, or subcontractors.

Hazardous Material Plan: Detailed written document detailing all assessment, treatment, handling, cleanup, protection, documentation, and disposal of any potentially hazardous materials associated with this project, most notably treated wood.

Historic Preservation Treatment Plan- Detailed document prepared by conservation firm, outlining results of inspection, and plans for accomplishing required work elements while facilitating protection of elements and integrity of the historic statuary throughout project. Document shall be signed by preparer and preparer shall be AIC Fellow or PA.

NTE: Not to exceed (quantity).

QC: Quality Control: Actions taken by a contractor to carry out a written Quality Control Plan to ensure the performance of contracted services meet the SOW requirements Quality Control Plan: A written document created by the contractor outlining the specific actions the contractor will take to ensure the performance of contracted services meet the requirements contained within the SOW.

Quality Assurance: Actions taken by the Government to assure contracted services meet SOW requirements.

Safety Plan- Detailed planning document which accounts for site specific hazards and operations while providing detailed mitigations to ensure compliance with all applicable safety codes and law. Plan shall include site specific emergency contacts and response information as well as prime contractor responsible personnel.

SOW: Scope of Work; document that describes the work to be performed by the contractor and contractual obligations.

11.0 PERSONAL SERVICE

The Government has determined that use of an Agreement to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this Contract is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal Services Contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the Agreement, the contractor shall adhere to the following guidelines in the performance of the Contract:

· Contractor provides for direct supervision of all contract employees assigned to the task.

· Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

· Ensure close communication/coordination with the CO and COR/POC, reporting problems to the COR/POC and CO as they occur.

· Do not permit Government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

· Do not assign contractor personnel to work under direct Government supervision.

· Maintain a professional distance from Government employees.

· Provide contractor employees with badges, if appropriate, identifying them as contractors.

· Ensure proper communications with the Government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

· The Government has the right to reject the finished product or result and this does not constitute personal services.

12.0 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION

A. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO/PA, is authorized to amend, modify, or deviate from the contract.

B. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO/PA in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

C. Point-of-Contact (POC): The POC will be used if an official COR cannot be designated at the time of award. The POC will not be designated in writing and will assist the CO/COR in the day-to-day on-site administration of the contract requirements.

13.0 DESIGNATION OF CONTRACTING OFFICERS REPRESENTATIVE (COR)

A. The Contracting Officer may designate a certified FAC-COR as the Contracting Officer's Representative (COR) at time of award. The COR will receive a designated COR Appointment Letter.

B. The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by a proper contractual documents executed by the Contracting Officer prior to completion of the contract.

C. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual assignments which were issued by the Contracting Officer’s Representative provided they do not affect the delivery schedule or performance period stated in the contract.)

D. On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the Contracting Officer’s Representative requests effort outside the scope of the contract, the Contractor should so advise the Contracting Officer’s Representative. If the Contracting Officer’s Representative persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

E. The COR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

14.0 INVOICING SUBMITTAL PROCEDURES

The "Submit Invoice to" address for Department of the Interior orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via IPP. This is a mandatory requirement initiated by the U.S. Department of Treasury and one can find more information at this website https://www.ipp.gov/index.htm.

Contractors must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project. Benefits of registering with IPP include the ability to create invoices directly from a contract award and submit them electronically, as well as:

The email notification of payment is sent when a payment is distributed to your bank account and will include all pertinent payment information. For all questions related to IPP registration and issues with submitting invoices, please contact IPP Customer Support at 1 (866) 973-3131.

NPS-National Capital Area – ANTI FY25 Preserve IN and MD State Monuments Page 1 of 17

Preserving unimpaired the natural and cultural resources and values of the national park system for the enjoyment, education, and inspiration of this and future generations.