Annual Inspection and Checklists.pdf
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- Solicitation number
- 15M10423QA4700003
About this file
This document contains a federal contract opportunity notice and related performance work statement for heating, ventilation, and air conditioning (HVAC) maintenance and repair services. The United States Marshals Service Special Operations Group Tactical Center located in Pineville, Louisiana requires monthly scheduled and emergency HVAC maintenance to be performed remotely via automated alarm monitoring 24 hours a day, 7 days a week, and 365 days a year. The anticipated base period of performance is from March 30, 2023 to March 29, 2024 with one option year and a potential six-month extension. The North American Industry Classification System code is 238220 and the applicable product service code is J041. The acquisition is set aside 100% for small businesses. The basis for award will be lowest price technically acceptable. Offers are due no later than March 21, 2023 and shall include registration information as well as pricing for the base year, option year, and extension period broken out by line items for scheduled and unscheduled maintenance.
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Other files
| File | Type | Posted |
|---|---|---|
| Apllicable Clauses and Provisions.pdf | ||
| PERFORMANCE WORK STATEMENT 2 .pdf | ||
| Equipment List (Technical Exhibit 3).pdf |
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SOG HVAC Annual Inspection and Checklist Requirements
ANNUAL STOP INSPECTION
Report, Record, and Review:
• Report in with the Customer Representative.
• Record and report abnormal conditions, measurements taken, etc.
• Review customer logs with customer for operational problems and trends.
General Assembly:
• Leak-test the chiller and report the leak check results.
• Repair minor leaks as required (e.g., valve packing, flare nuts).
• Calculate refrigerant loss rate and report to customer.
• Visually inspect condenser tubes for cleanliness. (Clean Annually).
Controls and Safeties:
• Inspect the control panel for cleanliness.
• Inspect wiring and connections for tightness and signs of overheating and discoloration.
• Verify all settings in the electronic control panel.
• Test the low oil pressure safety device. Calibrate and record setting.
• Test the high motor temperature safety device. Calibrate and record setting.
• Test the operation of the chilled water pump and condenser water pump starter auxiliary contacts.
• Verify the setting of the current control device.
Lubrication System:
• Pull oil sample for spectroscopic analysis.
• Test the oil for acid content and discoloration. Make recommendations to the customer based on the results of the test.
• Change the oil filter.
• Verify the operation of the oil heater. Measure amps and volts and compare the readings with the watt rating of the heater.
Motor and Starter:
• Clean the starter and cabinet.
• Inspect wiring and connections for tightness and signs of overheating and discoloration.
• Check tightness of motor terminal connections.
• Check condition of the contacts for wear and pitting.
• Check contactors for free and smooth operation.
• Check the mechanical linkages for wear, security and clearances.
• Meg the motor and record the readings.
• Verify the operation of the electrical interlocks.
• Measure voltage and record. Voltage should be nominal voltage ±10%.
MID-SEASON RUNNING INSPECTION CHECKLISTS
MONTHLY OPERATING INSPECTION MID-SEASON
Equipment to be inspected:
Check the general operation of the unit.
Log the operating temperatures, pressures, voltages and amperages.
Check the operation of the control circuit.
Check the operation of the motor and starter.
Analyze the recorded data. Compare the data to the original design conditions.
Review operating procedures with operating personnel.
Provide a written report of completed work, operating log, and indicate any uncorrected deficiencies detected.
COMPREHENSIVE ANNUAL INSPECTION CHECKLISTS
Report in with the Customer Representative.
Record and report abnormal conditions, measurements taken, etc.
Review customer logs with the customer for operational problems and trends.
General Assembly:
Secure and drain the boiler.
Open the fire and water side for cleaning and inspection.
Check the heating surfaces and water side for corrosion, pitting, scale, blisters, bulges and soot.
Inspect the refractory.
Check the expansion tank and drain if needed.
Clean the fire inspection glass.
Check the blow-down valve packing and lubricate.
Check and test boiler blow-down valve.
Perform hydrostatic test, if required.
Gas Train Burner Assembly:
Check the gas train isolation valves for leaks.
Check the gas supply piping for leaks.
Check the gas pilot solenoid valve for wear and leaks.
Check the main gas and the pilot gas regulators for wear and leaks.
Test the low gas pressure switch. Calibrate and record setting.
Test the high gas pressure switch. Calibrate and record setting.
Verify the operation of the burner fan air flow switch.
Inspect and clean the burner assembly.
Inspect and clean the pilot igniter assembly.
Inspect and clean the burner fan.
Run the fan and check for vibration.
Inspect the flue and flue damper.
Burner Control Panel:
Inspect the panel for cleanliness.
Inspect wiring and connections for tightness and signs of overheating and discoloration.
Verify tightness of the linkage set screws.
Check the gas valves against leakage (where test cocks are provided).
Controls and Safeties:
Disassemble and inspect the low water cutoff safety device.
Reassemble the boiler low water cutoff safety device with new gaskets.
Clean the contacts in the program timer, if applicable.
Check the operation of the low water cutoff safety device and feed controls.
Verify the setting and test the operation of the operating and limit controls.
COMBUSTION FLUE GAS ANALYSIS CHECKLISTS
Perform combustion test and adjust the burner for maximum efficiency.
Test the following items:
a. Firing rate
b. Fuel/air ratio
c. CO2
d. CO
e. NOX
f. Perform smoke test.
MID-SEASON RUNNING INSPECTION CHECKLISTS
MONTHLY OPERATING INSPECTION
Check the general condition of the unit.
Inspect the burner.
Adjust the burner controls to obtain proper combustion.
Check the operation of the pressure relief valve.
Check the operation of the low water cutoff and feed controls.
Check the setting and test the operation of the operating and limit controls.
Check the operation of the modulating motor.
Blow down and try gauge cocks to confirm glass water level.
Check and test boiler blow down valve.
Log operating conditions after the system has stabilized.
Review operating procedures with operating personnel.
Provide a written report of completed work, operating log, and indicate uncorrected
COMPREHENSIVE ANNUAL INSPECTION CHECKLISTS
Report in with the Customer Representative.
Record and report abnormal conditions, measurements taken, etc.
Review customer logs with the customer for operational problems and trends.
General Assembly:
Inspect the unit for cleanliness.
Inspect the fan wheel and shaft for wear and clearance.
Check the sheaves and pulleys for wear and alignment.
Check the belts for tension, wear, cracks and glazing. (Replace belts ANNUALLY).
Blow out condensate lines.
Verify tight bolts, set screws and locking collars.
Check dampers for wear, security and linkage adjustment.
Verify clean condensate pan.
Verify proper operation of the condensate drain.
Verify clean air filters. (Replace filters QUARTERLY).
Verify clean coils.
Verify proper operation of the spray pump, if applicable.
Verify smooth fan operation.
Log operating conditions after system has stabilized.
Lubrication:
Lubricate the fan shaft bearings, if applicable.
Lubricate the motor bearings, if applicable.
Controls and Safeties:
Test the operation of the low temperature safety device, if applicable.
Test the operation of the high static pressure safety device, if applicable.
Test the operation of the low static pressure safety device, if applicable.
Check the thermal cutout on electric heaters, if applicable.
Check the step controller, if applicable.
Check and record supply air and control air pressure, if applicable.
Verify the operation of the control system and dampers while the fan is operating.
Motor and Starter:
Clean the starter and cabinet.
Inspect the wiring and connections for tightness and signs of overheating and discoloration.
This includes wiring to the electric heat, if applicable.
Check the condition of the contacts for wear and pitting.
Check the contactors for free and smooth operation.
Meg the motor and record readings.
MID-SEASON INSPECTION CHECKLISTS
MONTHLY OPERATING INSPECTION MID-SEASON
Check the general condition of the fan.
Verify smooth fan operation.
Replace filters QUARTERLY.
Check and record supply and control air pressure, if applicable.
Verify the operation of the control system.
Log the operating conditions after the system has stabilized.
Review operating procedures with operating personnel.
Provide a written report of completed work, operating log, and indicate uncorrected
Blow out condensate lines.
FAN COIL MAINTENANCE PROCEDURE CHECKLISTS
MONTHLY OPERATING INSPECTION
Report in with the Customer Representative Record and report abnormal conditions, measurements taken, etc.
Review customer logs with the customer for operational problems and trends.
General Assembly:
Verify tightness of all set screws.
Verify clean fan and coils.
CHANGE air filters QUARTERLY Verify smooth operation of the unit.
Verify proper operation of the condensate
Lubrication:
Lubricate motor bearings, if applicable.
Motor and Starter:
Inspect wiring and connections for tightness and signs of overheating and discoloration.
Verify proper motor voltage and amperage.
Startup/Checkout Procedure Check the general condition of the unit.
Verify proper operation of the motor.
Verify proper operation of the control circuit.
Verify smooth operation of the unit.
INSPECTION CHECKLISTS
SEMI-ANNUAL OPERATING INSPECTION
Verify smooth operation of the pump.
Check for leaks on the mechanical pump seals, if applicable.
Verify proper drip rate on the pump seal packing, if applicable.
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