Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is an annual affidavit document required by the Commonwealth of Kentucky for bidders, offerors, and contractors seeking to be awarded or renew state contracts. The affidavit, effective for one year from the date of execution and governed by Kentucky Revised Statutes (KRS) 45A.110 and 45A.115, must be completed by an authorized representative of the contracting party, notarized, and submitted to the Commonwealth prior to contract award or renewal. No specific products, services, project timelines, quantities, response dates, bidders' conferences, or award dates are outlined in this document, as it serves as a template for attestation rather than a specific solicitation notice.

The affidavit requires the authorized contractor representative to swear under penalty of perjury that the contractor has not knowingly violated Kentucky's campaign finance laws and that contract award will not violate any provision of those laws. The term "knowingly" is defined as awareness or constructive awareness of a violation. The document includes fields for the contractor's signature, printed name, title, date of execution, bidder or offeror name, address, and Commonwealth vendor code. The affidavit must be notarized with the notary's signature, commission expiration date, state, and county information documented. The Commonwealth retains the right to request updated affidavits at any time during the contract term.