Annual Affidavit for Bidders, Offerors and Contractors - Jan 2023.docx

This is an affidavit form required by the Commonwealth of Kentucky for bidders, offerors, and contractors seeking to be awarded or renew state contracts. The document, effective for one year from the date of execution, mandates that an authorized representative of the contracting party complete and have notarized an attestation confirming compliance with Kentucky's campaign finance laws. The affidavit serves as a prerequisite for contract award or renewal and must be submitted to the Commonwealth prior to contract execution. The form requires the contractor to provide basic identification information including company name, address, and Kentucky vendor code if available.

The attestation requires the authorized representative to swear under penalty of perjury that the contractor has not knowingly violated Kentucky campaign finance laws and that contract award will not violate any provision of those laws. "Knowingly" is defined as awareness or reasonable awareness of a violation's existence. The Commonwealth reserves the right to request an updated affidavit at any time during the contract period. The completed form must be notarized and include the notary's seal, commission expiration date, and the state and county where the notarization occurs. No pricing, set-asides, or funding information is contained in this document, as it functions solely as a compliance verification tool required under Kentucky Revised Statutes 45A.110 and 45A.115.