Announcement (Bid Opportunity) SERegBrewsterR_Kitch_Eq.pdf

KITCHEN VENTILATION EQUIPMENT REPLACEMENT COMMONWEALTH of MASSACHUSETTS State Project No. DYS-FY19-473S07-05 DEPARTMENT OF YOUTH SERVICES

SOUTHEAST REGION YOUTH SERVICE CENTER

DCAMM CAMIS #J115323, Nickerson State Park, 456 Flax Pond Rd. ,Brewster, MA

COMMONWEALTH OF MASSACHUSETTS

Executive Office of Health and Human Services

Awarding Authority: Department of Youth Services

Southeast Region Youth Service Center (SERYSC) Nickerson State Park 456 Flax Pond Rd., Brewster, MA 02631

ANNOUNCEMENT

Mass. State Project No. DYS-FY19-473S07-05

Contract Title: Kitchen Ventilation Equipment Replacement

Estimated Project Cost: $80,000

Project Walk-Thru: Wednesday, December 19, 2018 at 10:30 A.M.

Deadline for Receipt of Bids: Thursday, January 10, 2019, 3:00 P.M.

REQUEST for RESPONSE (RFR)

The Department of Youth Services, 456 Flax Pond Rd Brewster, MA is seeking “turn key” cost proposals from qualified HVAC contractors and/or kitchen equipment vendors for the removal of existing ventilation equipment to be replaced with new in kind, make-up air unit (MAU) and kitchen exhaust fans in accordance with the accompanying Scope of Work and Massachusetts State Contract TRD01,Tradesperson Installation, Repair, Maintenance Services; specifically citing HVAC/Sheet Metal Category, as well as TRD03, Tradesperson Installation, Repair, Maintenance Services; specifically citing Exhaust Sytems. In addition, consideration is extended referencing OSD statewide contract GRO35: Foodservice Supplies and Equipment, provided all conditions pertaining to that basis for solicitation are satisfied. The work must be executed so as to meet all requirements of the Massachusetts State Building Code, 9th (or current) edition, in addition to all other applicable codes and regulations. The building and building site shall remain substantially as is.

Bids shall consist of an outright purchase proposal encompassing all aspects of the project, from design through commissioning, and is to include complete space evaluation and assessment, associated supportive engineering calculation documentation, pre-purchase and shop drawing approvals of appropriately sized new ventilation equipment to satisfy the space needs, resulting in fully installed, commissioned, operating units complete, with customary manufacturer’s 1-year parts warrantee and 1-year follow-on maintenance service Bids must be in accordance with all prevailing state statutes and regulations to be considered responsive.

The Awarding Authority will solicit multiple written responses for lump sum price proposals from prequalified vendors under Massachusetts State Contract TRD01, TRD03 and OSD

State Project No. DYS-FY19-473S07-05 DEPARTMENT OF YOUTH SERVICES

SOUTHEAST REGION YOUTH SERVICE CENTER

Announcement: Page 2 of 5 statewide contract GRO35 and award the contract to the lowest responsible and eligible bidder.

The award will not be split between vendors; only one vendor’s bid will be accepted.

Bidders are required to carefully examine the conditions set forth in the RFR, and are encouraged to visit and inspect the site upon which the Work is to be performed.

By bidding on this project, the Bidder agrees to furnish all tools, labor, materials, supplies, equipment, including temporary supports and false work, and ancillary services required to perform the Work fully described in and as referenced in the RFR, all in accordance with the requirements thereof, for the sum specified on the Form for General Bid.

The Bidder understands that should other contractors and tradesmen be required to perform work at the Owner’s facility, access to the work of this contract may at times be limited and therefore must be coordinated through the Owner or Owner’s designee. The Bidder agrees to, and shall certify that it is able to, work in harmony with such other contractors and tradesmen.

By bidding on this project, the Bidder certifies that it has sufficient resources to complete this project within the time specified for completion. The Bidder acknowledges that due to fiscal constraints, this project shall be brought to substantial completion on or before June 14, 2019.

The successful Bidder will, within five days (Saturdays, Sundays and legal holidays excluded) after presentation thereof by the Awarding Authority, execute a contract in accordance with the terms of its Bid.

The Bidder further understands that pre-employment Criminal Offender Record Information (CORI) “checks” shall be performed by the awarded contractor. The CORI form shall be completed and submitted for each contractor, contractor employee or volunteer. Information to be required will include, for each contractor employee or volunteer, their name, date of birth, address, identification (SSN), and alias (if applicable) along with a copy of a valid driver’s license bearing a picture I.D.

Questions associated with this solicitation shall be submitted in writing no later than 3:00 PM on Thursday, January 3, 2019, Questions received after this date and time will not be considered. Duplicate copies of such questions, or questions concerning bid or contract document requirements, may be directed to:

Final bids shall be submitted in writing via regular mail, hand delivery or electronic mail no later than 3:00 PM on Thursday, January 10, 2019, to:

Robert A. Long, Facility Director Department of Youth Services, S.E. Region Stephen L. French Youth Forestry Camp Nickerson State Park, 456 Flax Pond Rd.

Brewster, MA 02631 Phone: 508 896-9700 ext. 110

State Project No. DYS-FY19-473S07-05 DEPARTMENT OF YOUTH SERVICES

SOUTHEAST REGION YOUTH SERVICE CENTER

Announcement: Page 3 of 5

Fax 508 896-1148 Robert.A.Long@state.ma.us

Instruction to Bidders

NOTICE TO CONTRACTORS

THE COMMONWEALTH OF MASSACHUSETTS

DEPARTMENT OF YOUTH SERVICES

Contract Number: DYS-FY19-473S07-05 Contract Title: Kitchen Ventilation Equipment Replacement

The Department of Youth Services, 456 Flax Pond Rd, Brewster, MA is seeking “turn key” cost proposals from qualified HVAC contractors and/or kitchen equipment vendors for the removal of existing ventilation equipment to be replaced with new make-up air unit (MAU) and kitchen exhaust fans. in accordance with the accompanying Scope of Work and Massachusetts State Contract TRD01, Tradesperson Installation, Repair, Maintenance Services.

More specifically, the project includes removing the existing Trane Torrevent MAU assembly and two kitchen exhaust fans, recover and/or recycle refrigerant, other consumable products and fluids for reuse, reprocessing (reclaimed), transport and to properly dispose of the items off site, in a responsible manner. Modify, patch and apply flashing at openings and wall penetrations as necessary in the course of replacing with appropriately sized new ventilation equipment. Contractor shall safely remove and dispose of existing aluminum exhaust domes, sheet metal shrouds, kitchen exhaust fan motors and associated electrical wiring. Existing duct work from the kitchen hood connecting the new fans may be modified and re-purposed by the contractor as part of the installation. The inlet chamber from the exterior of the building to the MAU may also be salvaged and retained for modification and reuse. The damper, MAU and duct work from the MAU to the kitchen shall be of new material and will require sheet metal duct device directing supply air to the dry goods area. New control devices and electrical conduit and wiring shall be provided. The new MAU shall be capable of effectively delivering tempered air from the outside, and shall be configured to operate to deliver heating, ventilation, and cooling modes.

The facility’s kitchen shall remain functionally operational during the entirety of the work, allowing for safe food preparation areas on clean surfaces, free of dust. Actual work at the project site shall commence only upon confirmed dates of approved, delivered equipment and components to the contractor/vendor’s facility; the work is to be substantially completed two weeks thereafter. Working hours are routinely 8:00 A.M.- 4:00 P.M., Monday through Friday.

Given adequate notice, there may be times when an earlier, 6:00 A.M. start and 6:00 P.M. end of day would be accommodated, depending on kitchen / staff coverage.

Award of the Contract shall be in accordance Massachusetts State Contract TRD01, , TRD03 and OSD statewide contract GRO35 Tradesperson Installation, Repair, Maintenance Services.

The estimated cost of the project is $80,000

State Project No. DYS-FY19-473S07-05 DEPARTMENT OF YOUTH SERVICES

SOUTHEAST REGION YOUTH SERVICE CENTER

Announcement: Page 4 of 5

Sealed bids may be submitted on a form furnished by the Awarding Authority and clearly identified as a bid, noting TRD01:HVAC, TRD03 Exhaust Systems or GR035: Foodservice Equipment response; endorsed with the name and address of the bidder, the name of the project / Contract Title: Kitchen Ventilation Equipment Replacement, project number DYS- FY19-473S07-05 in writing via regular mail, hand delivery or electronic mail no later than 3:00 PM on Thursday, January 10, 2019, to: Robert A. Long, Facility Director Department of Youth Services, S.E. Region Stephen L. French Youth Forestry Camp Nickerson State Park, 456 Flax Pond Rd.

Brewster, MA 02631 Phone: 508 896-9700 ext. 110 Fax 508 896-1148 Robert.A.Long@state.ma.us

Each general bid submitted in a timely manner will be considered in accordance with the Instructions to Bidders and the related Contract Documents. The Bid shall be accompanied by a bid bond (a) in form satisfactory to the Awarding Authority substantially conforming to the sample contained in the Contract Documents, (b) with a surety company qualified to do business in the Commonwealth of Massachusetts and satisfactory to the Awarding Authority, and (c) conditioned upon the faithful performance by the principal of the agreements contained in the bid; or cash; or a certified check; or a treasurer’s check; or by cashier’s check; issued by a responsible bank or trust company, made payable to Department of Youth Services, in an amount not less than five percent (5%) of the bid amount.

A pre-bid conference will be held at 10:30am, Wednesday December 19, 2018 at the Project Site

Each bidder is advised to visit the site of the proposed work, become fully acquainted with conditions as they exist, and thoroughly examine the RFR Documents. Failure of any bidder to visit the site and to examine the RFR Documents shall in no way relieve the bidder from any obligation with regard to the bid as submitted.

The successful Bidder will be required to provide a Labor and Materials Payment Bond, and Performance Bond each bond being in the amount of 100 percent of the Contract Amount.

Bonds shall be written with a company qualified to do business in Massachusetts and be accep-table to the Awarding Authority. Bid deposits will be returned to bidders upon contract award.

Prevailing wages to be paid for all labor on the project are established in a schedule issued by the Department of Labor and Workforce Development, in accordance with Section 26A – 27D, of Chapter 149 of the M.G.L., as amended, said schedule being made a part of the Contract Documents and is included therein.

State Project No. DYS-FY19-473S07-05 DEPARTMENT OF YOUTH SERVICES

SOUTHEAST REGION YOUTH SERVICE CENTER

Announcement: Page 5 of 5

Section 6(f) of Chapter 64H of Massachusetts General Laws exempts Massachusetts sales tax on building materials and supplies to be used in the project, and bidders shall not include in their bids any amount therefore.

The successful Bidder must agree to commence work as stipulated upon the receipt of Notice to Proceed, and complete the work in accordance with the times established in the Contract.

The Awarding Authority will reject general bids when required to do so by the above referenced General Laws. In addition, the Awarding Authority reserves the right to waive any informality in or to reject any or all bids if it be in the public interest to do so.

Attention of all bidders is directed to the requirements of the Supplemental Equal Opportunity, Anti-Discrimination and Affirmative Action Program of the Commonwealth of Massachusetts, which is incorporated in the Contract Documents.

By: Department of Youth Services Joseph F. Hogan, Jr., Director of Capital Planning and Facility Management 600 Washington Street, Suite 400 Boston, MA 02111-1704

END OF SECTION