Announcement 2027-JC-new.pdf
PDF 308 KB Posted
- Attached to
- Judiciary Conference Facility Service
- Solicitation number
- USCA4C-2027-JC002
- Issued by
-
Administrative Office of the U.S. Courts
About this file
This is a Request for Proposal (RFP) announcement issued by the United States Court of Appeals for the Fourth Circuit for conference facilities and audio-visual support services. The solicitation number is USCA4C-2027-JC002 with a closing date of June 30, 2026. The court seeks a venue to host a conference during June, July, or August of 2027, or alternatively in February 2028.
The facility must meet specific minimum requirements: location within 600 miles of Charleston, South Carolina; a largest event space of at least 20,000 square feet; a second largest event space of at least 5,000 square feet; more than 400 sleeping rooms (with overflow housing within ¼ mile if fewer than 600 rooms are available); sleeping rooms and meeting space either co-located or adjacent; a four-star hotel rating or better; and sleeping room and meeting space that have been fully refreshed within the last ten years or newly constructed. Award will be made to the venue representing the best value based on these requirements. Interested vendors meeting the minimum requirements should contact the contracting officer, Ms. Brenda Griffith-Lipsitt at Conferences@ca4.uscourts.gov or brenda_griffithlipsitt@ca4.uscourts.gov to request the full RFP. The announcement notes that funds are not presently available for this contract and obligation is contingent upon appropriated funds becoming available.
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Text version
United States Court of Appeals for the Fourth Circuit
ANNOUNCEMENT
Request for Proposal: USCA4C-2027-JC002 Closing Date: June 30, 2026
Description:
The United States Court of Appeals for the Fourth Circuit is seeking conference facilities and audio visual support services in June/July/August of 2027; or February 2028.
The minimum requirements for the conference facility are as follows:
• location within 600 miles of Charleston, SC
• largest event space a minimum of 20,000 square feet
• second largest event space a minimum of 5,000 square feet
• sleeping rooms and meeting space located within the same facility or adjacent
• greater than 400 sleeping rooms; if fewer than 600 sleeping rooms there must be overflow housing capacity within ¼ mile
• four-star hotel rating or better
• full refresh of sleeping room and meeting space within the last ten years (or new build)
If you believe your facility meets the minimum requirements, please contact the contracting officer and conference planner below for a copy of the request for proposal.
The contract award will be made to the venue representing the best value trade off, assessed by the above requirements by the contracting officer.
Availability of Funds:
The Anti-Deficiency Act, 31 U.S. Code § 1341, prohibits officers of the government from making or authorizing obligations or expenditures in excess of or in advance of available appropriations.
Funds are not presently available for this contract. Group's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Group for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Contracting Officer: Ms. Brenda Griffith-Lipsitt Procurement Specialist U.S. Courts of the Fourth Circuit 1000 East Main Street Richmond, VA 23219-3517
To receive the RFP: Email: Conferences@ca4.uscourts.gov
CC: brenda_griffithlipsitt@ca4.uscourts.gov http://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=b0d6945627b9714db1919daf47202e35&term_occur=1&term_src http://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=b0d6945627b9714db1919daf47202e35&term_occur=2&term_src http://www.law.cornell.edu/definitions/index.php?width=840&height=800&iframe=true&def_id=9aa5353903b79833a5222fe2575e38a4&term_occur=1&term_src
| United States Court of Appeals for the Fourth Circuit ANNOUNCEMENT |
| Description: |
| If you believe your facility meets the minimum requirements, please contact the contracting officer and conference planner below for a copy of the request for proposal. |
| Availability of Funds: |
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