Anniston Drain and Purge PWS 12-18-25.docx

Table of Contents

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1. PERFORMANCE WORK STATEMENT

1.7.1 MANAGEMENT SERVICE FOR REMOVAL OF FLUIDS, BATTERIES AND/OR REFRIGERANTS FROM EQUIPMENT

2.0 QUALIFIED FACILITIES AND TRANSPORTERS LISTS (QFL/QTL)

2.1 ADDING/UPDATING QUALIFIED FACILITIES AND TRANSPORTERS

2.2 FACILITY REMOVAL

2.3 TRANSPORTER REMOVAL

3.9 ISSUANCE OF TASK ORDER

3.13 REGULATORY REFERENCES

1. PERFORMANCE WORK STATEMENT

1.1 INTRODUCTION

a. This "Anniston Drain and Purge" Contract requires the Contractor to transport rolling stock, lifting equipment, and miscellaneous equipment from the DLA Disposition Anniston site or a site located at 4936 US 431, Heflin, AL 36264, to its own facility. All equipment must be hauled, not driven, to the contractor’s facilities IAW laws and regulations. The Contractor shall then purge the specified equipment of all fluids, batteries, and/or refrigerants. All removed substances must be transferred into United Nations (UN) and Department of Transportation (DOT) approved shippable containers, which the Contractor will provide. Upon completion of the work, the Contractor shall return all equipment to 4936 US 431, Heflin, AL 36264.

b. The Contractor is responsible for ensuring property is drained or purged of hazards including, but not limited to, fuel, brake fluid, hydraulic fluid, windshield wiper fluid, antifreeze, coolants, engine oil, transmission fluid, axle and differential oil, transfer case oil, lubricants, batteries, and ozone depleting substance (ODS).

c. Any generated hazards during the drain and purge process will be the responsibility of the Contractor to properly collect, store, and recycle or dispose of IAW all Federal, state, and local regulations as well as EPA guidance.

1.2 PURPOSE

The purpose of this contract is to obtain the services of a Contractor to remove all fluids, batteries, and/or refrigerants from various types of unique military and commercial vehicles and equipment, in accordance with all Federal, State and local laws and regulations.

1.3 PERIOD OF PERFORMANCE

This contract consists of one (1) 12-month Base Period, followed by four (4) 12-month Options Periods. For the base period, task orders (TO) may be written for one (1) period of 12 months. The four (4) option periods, if applicable and exercised, allows the Government to continue issuance of TOs for a maximum of an additional twelve (12) months or until the maximum is reached, whichever occurs first.

1.4 TIME OF PERFORMANCE

The service to be performed under this contract shall be performed during normal Government business days, as applicable for the site(s) on the TO, with specific office hours available from the Contracting Officer Representative/ Point of Contact (COR/POC) on the TO, except for Federal holidays. Work that cannot be completed by close-of-business for the TO site(s) shall be discontinued and resumed the next business day, unless approved by the Contracting Officer (KO). Services will not be scheduled to be performed on a regular Federal holiday (see below), or one designated by Presidential proclamation.

NOTE: The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

1.5 CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall provide all properly trained labor, equipment, tools, supplies, material, licenses, fees, permits, certifications, supervision, transportation, manifests, to perform the work under this contract. The Contractor shall be fully trained and certified regarding the removal of all Ozone Depleting Substances (ODS). This includes any qualifications, training and certifications needed for safe removal of ODS. The Contractor shall provide all personal protective equipment (PPE), and it must be compliant with all applicable Occupational Safety and Health (OSHA) regulations to ensure the safe performance of services. If required, the Contractor may use forklifts with specifications that meet OSHA. The Contractor’s personnel and equipment are subject to safety inspections by Government personnel while on Federal property. The Contractor will be briefed by COR about any local procedures that vary from the federal guidelines. The Government retains the right to stop operations if environmental or safety concerns arise.

1.6 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The work site is a third-party location. The Government does not guarantee the availability of electrical power, water, or other facilities necessary for task performance. The Contractor must be prepared to provide these utilities if they are not available on-site.

1.7 SPECIFIC TASKS

1.7.1 MANAGEMENT SERVICE FOR REMOVAL OF FLUIDS, BATTERIES AND/OR REFRIGERANTS FROM EQUIPMENT – Service CLINs 0001-0005

e. CLIN 0001 Small Rolling Stock (Light): GVWR Range: Typically, less than 10,000 lbs (4,536 kg), though some classifications may extend up to 12,000 lbs.

· Examples: Joint Light Tactical Vehicles (JLTV), light utility trucks, and All-Terrain Vehicles (ATVs)/Utility Task Vehicles (UTVs). This is not an all-inclusive list.

f. CLIN 0002 Medium Rolling Stock: GVWR Range: Approximately 10,000 lbs (4,536 kg) to 40,000 lbs (18,144 kg).

· Examples: Family of Medium Tactical Vehicles (FMTV) such as the M1078 (2.5-ton) and M1083 (5-ton); some Mine-Resistant Ambush Protected (MRAP) vehicles; and various fuel/water tankers.

· General Characteristics: Typically used for general-purpose cargo/troop transport or as platforms for specialized equipment. This is not an all-inclusive list.

g. CLIN 0003 Heavy Rolling Stock: GVWR Range: Typically, greater than 40,000 lbs (18,144 kg).

· Examples: Heavy Equipment Transporters (HET), Logistics Vehicle System Replacements (LVSR), heavy dump trucks, large cranes, and construction equipment transporters.

· General Characteristics: Designed for transporting tanks, heavy construction equipment, and other oversized loads. This is not an all-inclusive list.

h. CLIN 0004 Lifting equipment:

· Examples: Mobile and stationary cranes, rough terrain and warehouse forklifts, vehicle lifts, aircraft jacks, and other specialized material handling equipment. This is not an all-inclusive list.

i. CLIN 0005 Miscellaneous equipment:

· Examples are Generators, Pumps, Compressors, Welding Machines, Environmental Control Units (ECUs) / Heaters / Air Conditioners, Water Purification Units, and Portable Hydraulic Units. This is not an all-inclusive list.

j. CLIN 0006 High Mobility Multipurpose Wheeled Vehicles (HMMWV) all NON Up-Armored Variants.

k. CLIN 0007 Up-Armored HMMWVs all armored variants.

l. Daily Cleanup: The Contractor shall clean the workspace and remove all parts and debris resulting from performance at the conclusion of each workday.

1.7.2 PRE-DRAINAGE INSPECTION

a. Inspect the rolling stock for any existing leaks, damage, or unusual conditions.

1.7.3 FLUID DRAINAGE AND PURGING

1.7.4 FLUID HANDLING AND DISPOSAL

a. Handle and store all drained fluids and hazardous waste in accordance with all applicable federal, state, and local environmental regulations, including but not limited to proper characterization and manifesting .

b. Transport fluids and hazardous waste to approved disposal or recycling facilities using properly permitted vehicles and personnel.

c. Provide documentation of proper disposal/recycling, including manifests and certificates of destruction (if applicable) to the DLA COR.

1.7.5 DOCUMENTATION

a. The Contractor shall maintain accurate records of all work performed, including:

· Vehicle Identification Number (VIN)

· Vehicle Weight Class (Small, Medium, Heavy)

· Date of drainage

· Types and quantities of fluids drained

· Disposal/Recycling facility name and manifest number

· Name of the technician who performed the work

· Documentation of any pre-existing damage or unusual conditions b Reports shall be submitted weekly to DLA COR.

1.7.6 LABELING, WEIGHING AND MARKING REQUIREMENTS

a. Measurement & Certification: The Contractor shall measure the amount of liquid removed using metering, weighing, or other approved techniques. Weight shall be calculated as eight (8) pounds per gallon. The Contractor must provide a certificate of drainage for each piece of equipment within three (3) business days of TO completion.

b. Battery Handling: Silver-bearing batteries shall be segregated and returned to the DLA Disposition Services Office for the Precious Metals Recovery Program.

c. Refrigerant Handling: The Contractor shall perform collection and recycling/disposal of refrigerants (e.g., CFCs, HCFCs) IAW EPA regulations. The cost for this service is included in the price of the CLINs.

d. Certification Label: Immediately upon completion of purging, the Contractor shall attach a label to the equipment. The Contractor will also provide a written certificate to the COR that includes: the technician's name and certification ID number, company name, date of removal, and the technician's signature.

2.0 QUALIFIED FACILITIES AND TRANSPORTERS LISTS (QFL/QTL)

a. The Contractor will only utilize facilities and transporters listed on the Qualified Facilities List (QFL) and Qualified Transporters List (QTL) when performing removals for recycling or disposal services. The QFL and QTL is located on the DLA Disposition Services Website at the link below:

https://www.dla.mil/DispositionServices/Offers/Disposal/HazardousWaste/HazWasteDisposal.aspx.

b. The Contractor is responsible for ensuring their services and subcontractor services are performed IAW:

(1) The contract terms and conditions, and

(2) All federal, state, local, and host nation laws and regulations including Overseas Baseline Guidance Document (OEBGD), Final Governing Standards (FGS), Contingency Location Environmental Standards (CLES), and Basel Convention if applicable.

c. When a firm is listed on the QFL and QTL, DLA Disposition Services does not declare that the facility and transporter meet the requirements of this contract or that the facility and transporter provides services IAW all applicable laws, regulations, and standards. COR approval of shipping paperwork also does not absolve the Contractor from ensuring their services or subcontractor services meet these requirements. If firms listed on the QFL or QTL do not meet contract terms and conditions or are unable to perform IAW all applicable laws, regulations, and standards, the Contractor will propose additional firms that meet these requirements.

d. Any damages, spills, contamination, violations and/or fines resulting from Contractor or subcontractor provided services will be the responsibility of the Contractor to correct such issues to the satisfaction of the Government at no additional cost to the Government. The Contractor will provide the Government with proposed corrective actions, and the Government will determine if the corrective actions are sufficient. The Contractor will reimburse the Government for any fines that result from the Contractor or Subcontractor services. The Contractor will also reimburse the Government for paid services that result in damages, spills, contamination, violations and/or fines.

e. For supply services where waste is not being shipped, those transporters are not required to be on the QTL, e.g., transporters dropping off empty roll off boxes are not required to be on the QTL.

f. Transporters relocating waste within a DoD installation are required to be on the QTL.

2.1 ADDING/UPDATING QUALIFIED FACILITIES AND

a. TOs bearing disposal or recycling CLINs that haven’t been assigned in the Hazardous Material Management System (HMMS) to their designated TSDF EPA ID Number cannot be issued until DLA Disposition Services has completed the assignments for those CLINs going to that TSDF. Most well-established TSDFs in the U.S. have associated CLINs already assigned them through other DLA contracts. However, when a new or previously unused TSDF is added to the QFL, CLINs that are destined for TSDF must first be assigned to the TSDF in HMMS by DLA Disposition Services. To accomplish this, the Contractor will complete a Facility-CLIN Assignment Sheet referencing potential Base CLINs destined for the TSDF Name and EPA ID# during the life of the contract. The Contractor will email the completed Facility-CLIN Assignment Sheet to TSDFandTransporterInquiries@dla.mil and cc: the KO. This is only required when the designated TSDF has never received these CLINs in the past. When the Contractor requests the addition or update of a qualified facility, the Contractor will indicate all disposal and recycling Base CLINs to the QFL Application or QFL Update form, respectively. CLINs may be added to a qualified facility anytime during the life of the contract, provided the CLIN descriptions including permissible EPA Waste Codes are compliant with the facility’s RCRA Permit.

b. The Contractor will review the QFL and QTL prior to each removal to ensure the facilities and transporters are listed on the QFL and QTL and have the appropriate permits to perform the services they provide.

c. The awarded prime Contractor will be the only entity to request additions and updates to the QFL and QTL.

d. Contractor inquiries and applications for additions and updates will be sent to the following email address with a cc: to your KO and COR: TSDFandTransporterInquiries@dla.mil.

e. The Contractor will complete DLA Form 2503, Transporter Qualification Form for new QTL applicants and updates (latest version available on the DLA Official Forms website at https://www.dla.mil/Forms/). The Contractor will complete DLA Form 2507, Qualified Facility List Update, when requested to perform an update on a facility (latest version available on the DLA Official Forms website at https://www.dla.mil/Forms/).

f. If the Contractor requests or updates a facility or transporter where required documents are not in English, the Contractor will provide the original supporting documents in the host nation language with English translated documents at no additional cost to the Government. All translations must be typed and legible. Documents must contain a translation certification but can be self-certified by the Contractor without using a professional translation service. The person who translates the document into English for the Contractor must attach a formal letter stating that they:

(1) Are qualified to translate the document because they are competent in both English and the document’s original language.

(2) Translated the document accurately and completely to the best of their abilities.

(3) In addition, the letter must include the following information about the translator: Full name of translator, Translators signature, Translators Address, Date the translator wrote the letter and the Translators citizenship. The Government reserves the right to reject any translation and may require translation from a professional translation service at no additional cost to the Government.

i. The proposed facility or transporter will not be added or updated to the QFL and QTL if requested documentation is not provided or if any of the reasons in section 5.2 through 5.3 apply.

j. The request by the Contractor to have a facility or transporter added to the QFL and QTL after contract award does not relieve the Contractor of their obligation to perform IAW existing CLIN prices.

k. The rejection/removal of a facility or transporter from the QFL/QTL does not relieve the Contractor from performing all contract requirements IAW existing CLIN prices.

2.2 FACILITY REMOVAL

At any time during the period of this contract, the Government will remove a facility from the QFL if any of the following applies:

a. The facility is no longer in operation.

b. The facility is a significant non-complier (including, but not limited to, RCRA Class 1 violations, OEBGD/FGS/CLES non-compliance, or host nation significant environmental violations) and has not entered a compliance schedule or similar action.

c. The facility received an administrative order or judicial action and has not entered a compliance schedule or similar action within 180 days from the time of issued order or judicial action.

d. The facility has a history of noncompliance (including but not limited to OEBGD/FGS/CLES non-conformance, RCRA class I and II violations, OSHA violations, state and local violations, host nation violations, etc.) or exhibits a lack of "good faith" in correcting violations. A "good faith" effort is promptly signing a consent agreement with the regulatory authorities and performing in compliance with the agreement for at least six months. Repeated violations indicate a lack of "good faith".

e. The facility has groundwater contamination or does not meet groundwater anti-degradation policy.

f. The facility does not have adequate permits or cannot handle the proposed waste.

g. The facility received a negative recommendation resulting from a DLA Disposition Services site visit or a third-party audit conducted on DLA Disposition Services’ behalf without substantive evidence of corrected deficiencies.

h. The facility transports DoD waste to a facility not on the QFL.

i. The facility's financial assurance is not sufficient to protect the Government's long-term interests.

j. The facility is unable to demonstrate tracking of DoD waste from entry to exit.

k. The facility manages property in a manner that causes the generator of the manifest to file exception reports IAW 40 CFR 262.42 or state/host nation equivalent.

l. The facility has not received DLA Disposition Services waste for a period of twelve consecutive months.

m. Requested facility documentation is not provided.

n. The facility operates in a manner that is not IAW this contract.

o. The facility does not have or does not enforce 24-hour security measures.

p. The facility does not allow or limits access for a site visit by DLA Disposition Services personnel or representatives.

q. The facility did not produce certified English translations for foreign language documents.

r. The facility caused damage, spills, contamination, and/or fines while providing services for this contract.

s. The Government reserves the right to disapprove of any facility when it is in the public interest to do so.

2.3 TRANSPORTER REMOVAL

At any time during the period of this contract, the Government will remove a transporter from the QTL if any of the following applies:

a. The transporter does not have the appropriate hazardous or non-hazardous Federal/state/local/host nation permits to transport property under this contract.

b. Transporter has an "unsatisfactory" or “conditional” rating from DOT Office of Motor Carriers (OMC). For OCONUS, the transporter has exhibited a history of noncompliance.

c. The transporter has exhibited a history of acute/critical violations in the Federal Motor Carrier Safety Administration (FMCSA) Safety Management System (SMS) and there are no get-well plan or the get-well plan milestones have been missed. This is not applicable to OCONUS.

d. The transporter received an administrative order or judicial action and has not entered a compliance schedule or similar action within 180 days of the order or issued judicial action.

e. The transporter does not have or does not enforce 24-hour security measures.

f. The transporter manages property in a manner that causes the generator of the manifest to file exception reports IAW 40 CFR 262.42 or state/host nation equivalent.

g. Transporter transfer locations are unable to track property from entry to exit.

h. The transporter has not shipped DLA Disposition Services waste for a period of twelve consecutive months.

i. The transporter co-mingles DOD and non-DOD waste prior to receiving receipt at the manifested facility.

j. The transporter operates in a manner that is not IAW of this contract.

k. Requested transport documentation is not provided.

l. The transporter did not produce certified English translations for foreign language documents.

m. The transporter caused damages, spills, contamination, and/or fines while providing services for this contract.

n. The Government reserves the right to disapprove of any transporter when it is in the public interest to do so.

3.0 GENERAL REQUIREMENTS

3.1 SPILL RESPONSIBILITY

(1) Description of items spilled (including identity, quantity, manifest no., etc.).

(2) Whether the amount spilled is EPA/state reportable, and if so whether it was reported.

(3) Exact time and location of spill including a description of the area involved.

(4) Containment procedures initiated.

(5) Summary of any communications Contractor has with the Press or Government officials other than the KO.

(6) Description of clean-up procedures employed or to be employed at the site including disposal location of spill residue.

3.2. PROTECTION TO PUBLIC AND PROPERTY

3.3 PERMITS/LICENSES AND SPECIAL REQUIREMENTS

3.4 INSTALLATION/SITE ACCESS/SECURITY REQUIREMENTS

a. Installation/site access requirements vary for visitor badges and other access/security procedures for performing Contractor services at the sites. The Contractor is required to coordinate with the Government POC on the TO to obtain the necessary security/access procedures prior to commencing work at the site, and in such time as the performance timeframe for completion of the services is met. If coordination and/or access is delayed by the Government such that performance timeframes cannot be met, the Contractor must submit, in writing, their proposed reasons, including any supporting evidence, prior to the original due date of the TO such that an extension can be granted, if appropriate.

3.5 CONTRACTOR FACILITY REQUIREMENTS:

The contractor's facility must adhere to the following security protocols:

· The entire facility perimeter must be enclosed by a security fence.

· All entrances and exits to the Demilitarization/Mutilation area must be strictly controlled.

· Access to the facility shall be restricted to essential personnel. All non-essential employees, contractors, and visitors must be escorted at all times within the facility.

· A dedicated, controlled-access gate must be maintained for all trucks handling controlled and other forms of property.

· Security cameras must be installed to monitor all personnel and truck access points, as well as all areas where controlled property is handled or stored.

· The security camera system must be capable of recording and retaining footage for a minimum of 30 days. This footage must be readily accessible for retrieval and viewing by Agency personnel upon request.

Waiver Process The DLA Operations Director has the authority to waive one or more of the aforementioned facility requirements. To request a waiver, the Contractor must submit a formal request to the KO, who will then route it to the Operations Director for consideration and final decision.

3.6 ACCEPTANCE/CORRECTION OF WORK

All work performed under this contract shall be subject to the acceptance of the COR or designated inspector. If performance is found to be unsatisfactory and not in accordance with the requirements of this contract, the Contractor shall begin correcting unsatisfactory work as soon as possible but not later than the first three (3) hours of the following business day. Work performed is at the expense of the Contractor.

3.7 PROPERTY LOCATIONS

Services under the contract will be performed at the Contractor facility. All items drain and purge will be returned to 4936 US 431 Heflin, AL. 36264.

3.8 POINT OF CONTACT (POC)

POCs for each TO under this contract will be identified on the TO itself. POC information will include name, title, landline phone number, cell phone number, and email address. Field locations should include a primary and alternate POC.

3.9 ISSUANCE OF TASK ORDER

3.10 ACCEPTABLE PERFORMANCE LEVELS

STANDARD

TIME FRAME

REFER TO SECTION LOCATION

ACCEPTABLE PERFORMANCE LEVEL (APL)

REDUCTION FOR FAILED APL

METHOD OF SURVEILLANCE

Compliant Containers Proper marking of containers/batteries No comingling of different types of fluids Clean up premises upon completion.

3.11 CONTRACT MINIMUM/MAXIMUM

The contract minimum is $2,500.00 and the contract maximum contract value is 150% of the cumulative estimated contract amount for all locations for all periods of performance.

3.12 INVOICING INFORMATION:

The Contractor shall invoice on a monthly basis through the Department of Defense Wide Area Workflow (WAWF) system. Invoices must be submitted through WAWF in accordance with DFARS 252.232-7003. Refer to https://wawf.eb.mil for additional information.

3.13 REGULATORY REFERENCES

a. UN POP standards 49CFR 178.

b. The 101 table (HM Table) 49CFR 172.101.

c. 29CFR 1910.120.

d. 40CFR Environmental Protection Agency Hazardous Waste Regulations.

DOCUMENTS, EXHIBITS, ATTACHMENTS

Attachment 1 – Sample Items for Drain and Purge Services Attachment 2 – DRMS 2016, Certification, Refrigerant Removal Verification Statement

INSERT DLA FORM 2016 dtd APR 2004 image1.emf image2.png