Annexure-A-Statement of work).pdf

Solicitation-191N6526Q0110

Scope of Work

PROJECT TITLE: Daily Television News Summary report

Section A

PROJECT DESCRIPTION:

A report capturing primetime news coverage from major English- and Hindi-language news television channels, tracking top headlines, U.S.-India relations, India-related international news, and news commentary by leading anchors. This data will be used to gauge the television media plays on issues of importance to the

USG. The data derived from this report will be incorporated in the daily India

Media Analysis report.

Section B

Product specification:

The service provider will scan primetime news coverage from major English- and

Hindi-language news television channels, tracking top headlines, U.S.-India relations, India-related international news, and news commentary by leading anchors.

Major duties of the monitoring service provider include:

• Review specified television news programs daily.

• Provide a summary report of major television headlines covered by specified programs. Report should also include brief synopses of television reporting and/or commentary on the United States and on noteworthy political, military, counterterrorism, domestic, economic, environmental, and scientific issues, with an assessment of tone and target.

The finished product will contain a summary of the previous day’s news coverage, including headlines, summaries, excerpted transcripts of key arguments, and links to full clips if available, and will be sent via e-mail by 11:00 p.m. daily on weekdays, five days a week (including holidays) to Embassy press office staff

(names and e-mail information to be provided at the time of awarding the contract).

Recommended Guidelines for Television News Summary Bidding Process

Monitor weekday primetime broadcasting for the following television news organizations:

English:

• Times Now 9 p.m. to 10 p.m.

• NDTV 9 p.m. to 10 p.m.

• Republic TV 9 p.m. to 10 p.m.

• CNBC-News 18 9 p.m. to 10 p.m.

• India Today 9 p.m. to 10 p.m.

Hindi:

• Aaj Tak 9 p.m. to 10 p.m.

• ABP 9 p.m. to 10 p.m.

• Doordarshan News 9 p.m. to 10 p.m.

Prepare daily Television News Summary report five days a week — Monday through Thursday and Sunday (including holidays, excluding Fridays and

Saturdays). The summary shall consist of a table containing each program’s channel, language, program name, segment title, air date, special guests, main topic(s) of conversation, tone, target of commentary, hyperlink if available, and a brief synopsis (see attached). If multiple topics are discussed in-depth, each of up to three main topics will be recorded as separate entries on the table. For segments in which multiple viewpoints are presented, the report shall provide the gist of each major viewpoint, including key quotes from commentators if relevant.

Send the Television News Summary report by e-mail no later than 11:00 p.m. daily to Embassy and Consulate press office staff (names and e-mail ids will be provided at the time of awarding the contract). Reports are to be proof-read, free of spelling, grammatical, and typographical errors.

If requested, the service provider will monitor and summarize additional television news items that are of interest to the United States. These summaries will be billed separately on a case-by-case basis.

Section C

Liability (Personal Injury, Property Loss, or Damage)

The Contractor assumes full responsibility and liability for any personal injury, death, property damage, or loss resulting from the negligence or misconduct of its personnel during the performance of services under this contract.

Permits and Licenses

At no additional cost to the Government, the Contractor shall obtain all necessary permits, licenses, and approvals required for the execution of work. All such authorizations must be secured in compliance with applicable host country laws.

The Contractor shall provide evidence of possession, or proof of application status, for all required permits and licenses to the Contracting Officer at the time of proposal submission.

Contractor Qualifications and Responsibilities

The Contractor must meet the following requirements:

• Possess a minimum of five (5) years of demonstrated experience in televised media monitoring and analytics, including the provision of marketing data insights.

• Provide a sample report upon request by the Public Diplomacy Section prior to contract award.

• Maintain lawful access to all media sources used in reporting.

• Ensure timely, accurate, and consistent delivery of all required reports.

Performance Requirements

The Contractor shall:

• Review all specified media sources on a daily basis.

• Ensure there is no duplication of content within or across reports.

• Submit the completed report no later than 7:00 a.m. IST each day.

• Distribute reports to all designated recipients as instructed.

Quality Control and Revisions

The Contractor shall:

• Maintain high editorial and analytical standards in all deliverables.

• Issue revised reports promptly upon request.

• Adjust report scope, format, and search criteria as directed by the

Government.

Period of Performance

Services shall be performed seven (7) days per week, including holidays, except in cases where source publications are unavailable.

Embassy or USG may consider vendors with demonstrated expertise in televised media monitoring, press aggregation, and support for diplomatic or government entities. Qualified vendors should demonstrate:

• Proven capability in monitoring television media outlets.

• Experience supporting government agencies, embassies, or multinational organizations.

• Ability to deliver time-sensitive daily reports across multiple time zones.

• Strong editorial quality control processes.

• Compliance with applicable copyright and licensing requirements.

Payment Terms

• Advance payments are not permitted under U.S. Government procurement regulations.

• Partial payments may be made at the end of each month upon submission of a valid invoice.

• Payments will be processed within thirty (30) days of invoice submission, subject to:

o Acceptance of deliverables by the Government Technical Monitor

(GTM)

o Full compliance with all contract terms

Invoices must include the following:

• Contract number

• Period of performance covered

• Description of services rendered

All payments shall be made via Electronic Funds Transfer (EFT).