Annex H (PWS) - Base Operations_11 Sept 20 (Sources Sought).pdf

Performance Work Statement (PWS) Annex H - Base Operations

Automatic Door Maintenance and Repair

Services At

Joint Base Lewis-McChord (JBLM), WA

11 September 2020

Table of Contents

1.0 GENERAL INFORMATION ................................................... ERROR! BOOKMARK NOT DEFINED.1

1.1 Overview ...................................................................... Error! Bookmark not defined.1

1.2 Components ................................................................. Error! Bookmark not defined.1

1.3 Work Management and Control ................................... Error! Bookmark not defined.1

1.3.1 Reporting Requirements ...................................... Error! Bookmark not defined.1

1.3.2 Publications and Forms ........................................ Error! Bookmark not defined.1

1.3.3 Facilities Maintenance Instruction ....................... Error! Bookmark not defined.1

2.0 DESCRIPTION OF SERVICES .............................................. ERROR! BOOKMARK NOT DEFINED.1

2.1 Facility Workload ........................................................... Error! Bookmark not defined.2

2.1.1 BUILDER Sustainment Management System. ...... Error! Bookmark not defined.2

2.2 Natural Gas Appliance and Equipment ......................... Error! Bookmark not defined.2

2.3 Heating, Ventilation, and Air Conditioning (HVAC) ....... Error! Bookmark not defined.2

2.4 Eye Washes and Safety Showers ................................. Error! Bookmark not defined.2

2.5 Roof Gutters, Drains, and Downspouts ........................ Error! Bookmark not defined.2

2.6 Automatic Doors ........................................................... Error! Bookmark not defined.2

2.6.1 Condition Assessment

2.6.2 Full Service Maintenance and Repair

2.6.3 Periodic Maintenance

2.6.4 Service Calls

2.6.5 Emergency Inspections/Repair Services

2.6.6 Over and Above Services

2.6.6.1 Alterations

2.6.6.2 Vandalism, Abuse, and Negligence

2.6.6.3 Repairs Over $750

2.6.6.4 Reporting

2.6.7 Monthly Schedule

2.6.8 Operation Other Than Normal Schedule

2.6.8.1 Beyond Standard Working Hours

2.6.8.2 Lockout/Tagout (LOTO)

2.6.9 Replacement Parts and Materials Warranty

2.6.10 Monthly Report

2.6.11 Payment

2.6.12 American Association of Automatic Door Manufacturers Inspector Certification

2.6.13 Contractor Manpower Reporting

2.6.13.1 Reporting Inputs

2.7 Overhead Doors

2.8 Gates and Dock Levelers

2.9 Air Compressors/Unfired Pressure Vessels

2.10 Plumbing

2.10.1 Components

2.10.2 Leaks

2.10.3 Sump Pumps

2.10.4 Hot Water Tanks

2.10.5 Backflow Preventors

2.10.6 Grease Traps

2.10.7 Urinals

2.10.8 Wash facilities/racks

2.11 Sanitary Wastewater Treatment and Collection System

2.11.1 STP Maintenance

2.11.2 Components

2.11.3 Compliance

2.11.4 Reporting Requirements

2.11.5 Laboratory

2.12 Industrial Wastewater Treatment Plant (IWTP)

2.12.1 Components

2.12.2 Compliance

2.12.3 Reporting Requirements

2.13 Heating/Cooling Plants

2.13.1 Central Boiler Plants

2.13.2 Maintenance of Heating Plants

2.13.3 Chiller Units

2.13.4 Air Handlers

2.13.5 Condensers

2.13.6 Cooling Towers

2.13.7 Ventilation Systems

2.13.8 Fan Coil Units

2.13.9 HVAC Controls

2.13.10 Scheduled System Outages

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems

2.13.12 Freeze Protection

2.14 Winterization and De-Winterization

2.15 Chemical Treatment of Water Systems

2.16 Lift Stations

2.17 Maintenance Cycles

2.18 Electrical

2.18.1 Emergency Fixtures

2.19 Auxiliary Generators

2.19.1 Perform PM of Auxiliary Generators

2.20 Grounding Point Checks

2.21 Security Systems

2.22 Fire Alarm/Suppression Systems

2.22.1 Fire Alarm Systems

2.22.2 Sprinkler and Hood Suppression Systems

2.23 Playgrounds

2.24 PM for Barracks Buildings

2.25 Elevator Maintenance

2.25.1 Elevator Inspection and Certification

2.26 Swimming Pools and Hot Tubs

2.26.1 Circulation, Heating, and Filtration Systems

2.27 Keys and Locks

2.27.1 Key Control

2.27.1.1 Lost Keys

2.27.1.2 Prohibited Use

2.27.2 Lock Combinations

2.28 Food Service Equipment (FSE)

3.0 WORK CAPABILITY LEVELS

1.0 General Information.

1.1 Overview. The Contractor shall perform maintenance and repair services for automatic doors at various facilities throughout Joint Base Lewis-McChord (JBLM).

Maintenance includes, but is not limited to, all inspections, testing, routine service, and maintenance in accordance with (IAW) the most current commercial industry standards, codes and regulations, NFPA, American National Standard for Power Operated Doors, ANSI/BHMA A156.10, and manufacturer’s recommendations and requirements.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Chapels

c. Gymnasiums and recreational facilities

d. Childcare facilities

e. Barracks

f. AAFES Exchanges and Shopettes

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all maintenance records, files, and reports in General Fund Enterprise Business System

(GFEBS).

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this PWS are listed in PWS Part 1, Paragraph 7.2 and TE #5.

1.3.3 Facilities Maintenance Instruction. This instruction addresses the Standard Operating Procedure (SOP) for Maintenance and Repair (M&R) and GFEBS.

2.0 Description of Services. The Contractor shall provide full service maintenance and repair, including all parts, materials, and labor, for automatic doors on JBLM, WA.

2.1 Facility Workload. TE #2 provides PM workload requirements for this service.

2.1.1 BUILDER Sustainment Management System. N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors.

2.6.1 Condition Assessment. The Contractor shall determine the working order and condition of all automatic doors listed in TE #6 within 120 days after contract award. If the Contractor discovers that an automatic door is not in working order or serviceable condition, this shall be reported to the COR via email within two (2) workdays. The report shall include the work location, a detailed scope of the required work, and justification for Contractor determination that the work is not included under full service maintenance and repair, and an itemized cost estimate. The itemized cost estimate shall include the time to repair, a breakdown of all labor hours and categories, all required parts, and documentation to validate the cost of all required material and parts including core charges and refunds for returning cores. No mark-ups are allowed on the cost of the labor or parts. The COR will make a determination if the work is considered a pre-existing condition and whether an Over and Above Task Order should be issued for the work. This work shall not commence until a separate Task Order is issued.

NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

2.6.2 Full Service Maintenance and Repair. The Contractor shall provide full service maintenance and repair, including all parts, materials, and labor, for automatic doors on JBLM, WA. A list of doors covered by this contract can be found in TE #2, Estimated Workload Data. The Contractor shall take total service responsibility for the equipment identified in the contract except those services covered in paragraphs 2.6.6 through

2.6.6.4. Automatic doors may be added to or deleted from this contact at any time, at Government’s discretion via contract modification. All repair work shall be in accordance with current standard commercial practices using new parts specified by the manufacturer or similar items of equal or better quality. The Contractor shall provide an AAADM certified technician and inspector trained to maintain, repair and inspect automatic door systems for compliance with the most current version of the American National Standard for Power Operated Doors, ANSI/BHMA A156.10. The Contractor shall minimize the disruption to facility operations when conducting maintenance and repair. The Contractor shall notify the COR no later than five (5) workdays before monthly work begins when there is a change in the schedule. The Contractor shall verify that door closing speed(s) is adjusted to comply with the Uniform Federal Accessibility Standard (UFAS), and the Americans with Disability Act Accessibility Guidelines (ADAAG).

2.6.3 Periodic Maintenance. The Contractor shall perform periodic maintenance in compliance with the latest codes in industry and safety standards and the AAADM guidelines unless otherwise specified in this PWS. Periodic maintenance and repairs shall cover all components of automatic doors including, but not limited to, controllers, switches, pads, actuators, door tracks and doors. Periodic maintenance work shall include, but not limited to, inspection, repairing, cleaning, lubricating, oiling, aligning, adjusting, and replacing of worn and outdated component parts where needed, to keep doors in serviceable and good working condition. The Contractor shall make certain that decals and labels are applied and maintained on all doors. Any decals and labels that are removed or cannot be read, shall be replaced at no additional cost to the Government. The Contractor shall warrant that material and workmanship conformed with and performed in accordance with commercial practice as described in

ANSI/BHMA A156.10.

2.6.4 Service Calls. Contractor shall respond to service calls and shall be on-site no later than eight (8) working hours after receiving notification from the COR. The Contractor shall take immediate action to return the door into operational working condition no later than twenty-four (24) working hours after receipt of service call. Such service shall be completed during the Contractor's normal duty hours, 7:00 AM - 4:00 PM, Monday through Friday, except on holidays or when approved by the COR.

Contractor notification shall be made to the COR immediately either by phone or email when repair is delayed or not possible. If repairs cannot be completed in the allotted time because of parts non availability, end of normal work hours, or circumstances beyond Contractor’s control, the Contractor shall render the equipment safe and return to its operational condition or to a Lockout/Tagout (LOTO) condition. LOTO is used to ensure the equipment is properly shut off and not started again prior to the completion of maintenance or repair work. The Contractor shall warrant that material and workmanship conforms with and is performed in accordance with best commercial practices as described in ANSI/BHMA A156.10. The Contractor shall notify the COR or other authorized Government representative when the work was started and when it was completed.

2.6.5 Emergency Inspections/Repair Services. Emergency Inspection and Repair Services CLINs shall be used only for newly found or discovered automatic doors that are out-of-service and are not listed in the most current TE #2 and TE #6. These services shall be used to inspect, repair, and repair a door to return it to its operational condition before adding it into the contract. All items that fall under this CLIN require a cost estimate which includes, but is not limited to, labor rate, labor hours, and parts or materials used. No mark-ups are allowed on the cost of the labor or parts. Emergency Inspections shall not commence until a separate Task Order is issued for the work.

NOTE: Any part, component, or assembly unavailable from the manufacturer due to obsolenscence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source. No other work shall be billed to these CLINs.

2.6.6 Over and Above Services. The actions listed in paragraphs 2.6.6.1 through

2.6.6.3 are not covered in full service maintenance and repair and are considered Over and Above services:

2.6.6.1 Alterations. Alterations (a.k.a. modernizations) are not covered in full service maintenance and repair.

2.6.6.2 Vandalism, Abuse, and Negligence. Acts by parties other than the contractor due to vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in full service maintenance and repair.

2.6.6.3 Repairs over $750. Any single repair (one repair per one automatic door, including all materials and labor) over $750 requires a separate Task Order to be issued.

2.6.6.4 Reporting. In the event that the Contractor encounters an item of work included in paragraphs 2.6.6.1 through 2.6.6.3, the Contractor shall report the situation to the COR via email within two (2) workdays. The report shall include the work location, a detailed scope of the required work, and justification for Contractor determination that the work is not included under full service maintenance and repair, and an itemized cost estimate. The itemized cost estimate shall include the time to repair, a breakdown of all labor hours and categories, all required parts, and documentation to validate the cost of all required material and parts. No mark-ups are allowed on the cost of the labor or parts. Over and Above work shall not commence until a separate Task Order is issued. NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

2.6.7 Monthly Schedule. The Contractor shall utilize the Government provided Monthly Schedule, TE #2, to ensure the service intervals are evenly distributed throughout the year. Any deviation from the service schedule must be discussed with and approved by the COR.

2.6.8 Operation Other Than Normal Schedule. For maintenance or repair work not completed at the end of standard working hours:

2.6.8.1 Beyond Standard Working Hours. The Contractor may continue work beyond standard working hours to complete maintenance or repair work only with prior approval from the COR. The Government will not pay the Contractor for overtime for this work.

2.6.8.2 Lockout/Tagout (LOTO). If the maintenance or repair work is not approved to go beyond standard working hours, the Contractor shall return the equipment either to a safe working manner or use the lockout/tagout (LOTO) safety procedure and return the following workday to complete the work.

2.6.9 Replacement Parts and Materials Warranty. All parts and materials shall be warranted against defects or failure for a period of one (1) year or according to the manufacturer’s listed warranty, whichever is longer. Any new or replaced part or material that fails during the warranty period shall be replaced, including labor, at no cost to the Government.

2.6.10 Monthly Report. The Contractor shall submit a monthly report to the COR via email no later than five workdays (5) following the month of service. The report shall include, but not limited to, dates of service, building number, door location, door number, status of each doors maintained, type of work performed, problems found and corrective action taken.

2.6.11 Payment. Contractor shall receive payment only when scheduled tasks or work, as outlined in this PWS, are completed. Partial payment is not authorized for incomplete tasks or work unless approved by the COR and the KO. Contractor reports shall be submitted and approved by the COR before payment is authorized.

2.6.12 Certification and Licensing

2.6.12.1 American Association of Automatic Door Manufacturers (AAADM) Inspector Certification. Contractor personnel shall possess current and valid professional industry certification issued by AAADM before starting work under this contract.

2.6.12.2 Licensing. The Contractor shall be responsible to ensure that all federal, state, and county licensing and certification requirements are met and kept current.

Employees must have a valid driver’s license and Commercial Driver’s License (CDL), as required, for the type and class of vehicles used in the performance of this contract.

The Contractor shall provide documentation of employee licensing and certification upon request.

2.6.12.3 The KO has the right to remove any employee, at any time, during the duration of the contract if an employee does not meet the level of competency or ability required under the contract. Repeated failure or delay by the Contractor to provide qualified personnel that meet the stated requirements by AAADM will be sufficient reason to terminate work under this contract in whole or in part by the KO.

2.6.13 Contractor Manpower Reporting. The Contractor shall report ALL Contractor labor hours (including any subcontractor labor hours) required for performance of services provided under this contract for the Department of Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on “Department of the Army Contractor Manpower Reporting Application (CMRA)” or the icon of the DOD organization that is receiving or benefitting from the contracted services. A follow-up email shall be sent to the COR to confirm completion after the data has been input in the eCMRA.

2.6.13.1 Reporting Inputs. Reporting inputs shall be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020.

Contractors may direct questions to the eCMRA help desk.

2.7 Overhead Doors. N/A

2.8 Gates and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.10.1 Components. N/A

2.10.2 Leaks. N/A

2.10.3 Sump Pumps. N/A

2.10.4 Hot Water Tanks. N/A

2.10.5 Backflow Preventors. N/A

2.10.6 Grease Traps. N/A

2.10.6.1 N/A

2.10.6.2 N/A

2.10.6.3 N/A

2.10.6.4 N/A

2.10.6.5 N/A

2.10.7 Urinals. N/A

2.10.8 Wash facilities/racks. N/A

2.11 Sanitary Wastewater Treatment and Collection System. N/A

2.11.1 STP Maintenance. N/A

2.11.2 Components. N/A

2.11.3 Compliance. N/A

2.11.4 Reporting Requirements. N/A

2.11.5 Laboratory. N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.12.1 Components. N/A

2.12.2 Compliance. N/A

2.12.3 Reporting Requirements. N/A

2.13 Heating/Cooling Plants. N/A

2.13.1 Central Boiler Plants. N/A

2.13.1.2 General Maintenance Considerations. N/A

2.13.2 Maintenance of Heating Plants. N/A

2.13.2.1 N/A

2.13.3 Chiller Units. N/A

2.13.4 Air Handlers. N/A

2.13.5 Condensers. N/A

2.13.6 Cooling Towers. N/A

2.13.7 Ventilation Systems. N/A

2.13.8 Fan Coil Units. N/A

2.13.9 HVAC Controls. N/A

2.13.10 Scheduled System Outages. N/A

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. N/A

2.13.12 Freeze Protection. N/A

2.14 Winterization and De-Winterization. N/A

2.15 Chemical Treatment of Water Systems. N/A

2.16 Lift Stations. N/A

2.17 Maintenance Cycles. N/A

2.18 Electrical. N/A

2.18.1 Emergency Fixtures. N/A

2.19 Auxiliary Generators. N/A

2.19.1 Perform PM of Auxiliary Generators. N/A

2.20 Grounding Point Checks. N/A

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems. N/A

2.22.1 Fire Alarm Systems. N/A

2.22.2 Sprinkler and Hood Suppression Systems. N/A

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.25.1 Elevator Inspection and Certification. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.26.1 Circulation, Heating, and Filtration Systems. N/A

2.27 Keys and Locks.

2.27.1 Key Control. The COR/ACOR will provide the Contractor with a set of keys to areas not open and accessible. The Contractor shall establish and implement methods to ensure keys are not used by unauthorized persons. The Contractor shall develop procedures covering key control in the Quality Control Plan. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR/ACOR. All references to keys include key cards.

2.27.1.1 Lost Keys. Lost keys shall immediately be reported either by phone or email to the COR/ACOR. In the event keys (other than master keys) are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be at no additional cost to the Government. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the Contractor’s expense.

2.27.1.2 Prohibited Use. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

2.27.2 Lock Combinations. N/A

2.28 Food Service Equipment (FSE). N/A

3.0 Work Capability Levels. N/A