Annex D - Security, Risk Mitigation and Contingency Planning.docx

Annex D: Security, Risk Mitigation, and Contingency Plan

Risks are unavoidable – all projects inherently contain both internal and external risks. However, with proper identification and management, risks can be prepared for, minimized, or mitigated. The purpose of this document is to identify the internal and external risks associated with the proposed project, rate the likelihood of the risks, rate the potential impact of the risks on the project, and identify actions that could help mitigate the risks. This document should not be considered a one-time exercise or a static document. The TIP Office expects organizations to conduct adequate risk analysis and remediation for all of its operations and advises that risk analysis and remediation occur throughout the life of a project and should result in revisions to risk analysis documents and processes as necessary. Applicants should rate the likelihood and potential impact of each risk as “High,” “Medium,” or “Low.” Additional rows can be included in the risk analysis table as necessary.

The safety and security of personnel and target populations impacted by the project are of utmost importance. Applicants should identify risks to staff, implementing partners, participants and/or their communities, in alignment with Do No Harm principles. Besides political and environmental factors, risks may include gender-based violence, sexual exploitation and abuse, and other forms of physical, psychological, economic, or social backlash against those supporting or participating in the project. They may also include unintended power shifts within or between communities, local competition over program funds and opportunities, unintended crowding out of local civil society actors, or “brain drain” of their own staff or members. The TIP Office requires all recipients conduct thorough risk assessments and take all actions necessary in accordance with those assessments to mitigate those risks. The TIP Office does not take responsibility for the risks incurred by any implementing partner.

If selected for funding, applicants may be asked by the TIP Office to submit copies of any organization-wide policies and procedures on Do No Harm and Preventing Sexual Exploitation and Abuse (PSEA). If such policies are not available if asked, applicants should either explain the organization’s plan for developing such policies or clearly describe how they will follow Do No Harm principles and prevent sexual exploitation and abuse from occurring during their program. If not already explained in its policies and procedures, applicants should outline in its proposal how it will work with any sub-grantees who do not yet have Do No Harm and PSEA policies and procedures to develop and apply them over the course of the program.

Risks affecting realization of Project Objectives

Risks affecting realization of Project Outcomes/Outputs

Risks affecting Organization

Risks affecting Safety and Security Personnel

The italicized risk factors listed above are broad categories applicants can use to craft risk factors specific to their project. Not all categories need to be addressed.