ANN24MOWZ4 IFB.pdf

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

M A R Y L A N D D E P A R T M E N T O F T R A N S P O R T A T I O N

S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 5 0 , 0 0 0

PROJECT: On -Call Hand Mowing, Trimming, and Litter Pickup Along MD

261 (From MD 2 Solomons Island Road to Calvert County Line) and MD 794 (From MD 258 to MD 408) – MDOT SHA Annapolis

Maintenance Shop – Anne Arundel County

CONTRACT NO. ANN24MOWZ4

ADVERTISEMENT DATE: Friday, May 03, 2024

QUESTIONS DUE DATE/TIME: Wednesday, May 08, 2024 @ 11:00 A.M. Eastern Standard Time

BID DUE DATE/TIME: Tuesday, May 14, 2024 @ 01:00 P.M. Eastern Standard Time

BID LOCATION: Maryland State Highway Administration

Annapolis Maintenance Facility

138 Defense Highway

Annapolis, Maryland, 21401

I. SUMMARY STATEMENT

The Maryland Department of Transportation State Highway Administration (MDOT SHA) is soliciting bids for a Contractor to provide open-ended, on-call, hand mowing, trimming, and litter pickup along

MD 261 (From MD 2 Solomons Island Road to Calvert County Line) and MD 794 (From MD 258 to

MD 408) roadways under the purview of the Annapolis Maintenance Shop.

This Contract is not subject to the Living Wage Law Rates.

This is a non-exclusive Contract. It does not include all the work expected to be performed in the designated areas. Therefore, at times, other Contractors may be performing similar work that is not associated with this

Contract.

II. SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to Certified Small

Business vendors. Only vendors that meet the statutory requirements set forth in State Finance and

Procurement Article Subsections 14-501 – 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award of a contract.

Refer to Attachment No. V for further information regarding this program.

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

III. ISSUING OFFICE AND PROCUREMENT OFFICER

Maryland Department of Transportation

State Highway Administration

Annapolis Maintenance Shop

138 Defense Highway

Annapolis, Maryland 21401

The sole point of contact for purposes of this IFB is the Procurement Officer, Royston Cain. The

Procurement Officer may be contacted at telephone number 410-841-1009 between 08:00 A.M. and

04:00 P.M. Monday through Friday or by FAX 410-841-5597.

NOTE: The contractor is solely responsible for ensuring any information sent to the Procurement

Officer by FAX has been received by the Procurement Officer.

IV. BID DUE DATE

The Bid must be received by the Procurement Officer, Royston Cain, or his designee, LaKisha Brown, at the District-5 Annapolis Maintenance Shop located at 138 Defense Highway Annapolis, Maryland, 21401no later than 01:00 P. M. local time, on Tuesday, May 14, 2024.

Bids shall be opened publicly at the time, date and location designated above.

Contractors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S. Postal Service.

Oral, fax, telegraphic, mailgram, electronic, or E-mail bids will NOT be accepted.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

V. PRE-BID CONFERENCE AND QUESTIONS

No pre-bid meeting will be held for this advertisement.

All questions must be submitted to the Procurement Officer no later than Wednesday, May 08, 2024 at

11:00 A.M. local time. Any information regarding the requirements or the interpretation of any provision of the Contract Documents shall be requested, in writing, and delivered no later than this date and time. Responses to questions or inquiries having any material effect on the bids shall be made by written addenda sent to all prospective bidders via eMaryland Market Place Advantage (eMMA). The

MDOT SHA will not respond to telephone requests for information concerning this IFB that would materially affect the bid.

Requests for information or questions shall be submitted in writing. They must be emailed to

RCain@mdot.maryland.gov; if attached to the email please provide in Microsoft Word or PDF format.

Each request for information or questions shall include the Contract number and the name and address of the originator.

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

VI. DURATION OF BID OFFER

Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request vendors to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

VII. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small Procurement

Regulations ($50,000 or Less).

VIII. TERMS AND CONDITIONS

A. Termination for Nonappropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available.

The Contractor may not recover anticipatory profits or costs incurred after termination.

B. Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

C. Disputes. Disputes arising under this Contract shall be governed by State Finance and

Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR

21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.

D. Changes. This contract may be amended only with the written consent of both parties.

Amendments may not change significantly the scope of the Contract (including the Contract price).

E. Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this Contract, the State may terminate the Contract by giving the

Contractor written notice of termination. Termination under this paragraph does not relieve the

Contractor from liability for any damages caused to the State. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

F. Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

G. Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the

Contractor; nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners; nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United

States.

H. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

IX. SCOPE OF CONTRACTOR SERVICES

1. PROJECT DESCRIPTION

This specification describes the minimum requirements for providing open-ended, on-call hand mowing, trimming, and litter pick up along MD 261 (From MD 2 Solomons Island Road to

Calvert County Line) and MD 794 (From MD 258 to MD 408) roadways under the purview of the Annapolis Maintenance Shop.

This is a non-exclusive Contract. It does not include all work expected to be performed in the designated areas. Therefore, at times, other Contractors may be performing similar work that is not associated with this Contract.

2. BIDDER QUALIFICATIONS

The Contractor shall have no less than two (2) years of experience in providing the services as detailed in this IFB. By submitting a bid, the Contractor certifies to the Administration that they possess all necessary equipment, facilities, personnel, and work experience to fulfill the terms of the Contract at the time of bid submission, or that they shall have the necessary equipment and personnel and be ready to proceed on the date of “Notice to Proceed”.

The Contractor shall submit with the bid a Contractor Reference Form (Attachment No. II).

References may be checked prior to the award of the Contract. Any negative responses received may result in disqualification of the bid.

The Contractor must be fully qualified to legally provide the services detailed in this Contract within the State of Maryland. All applicable Federal and State laws and regulations must be followed by all parties when performing work related to this Contract.

The Contractor shall employ personnel who are capable of comprehending and answering screening questions required for building entry, including but not limited to, questions about recent exposure to pathogens. Any personnel unable to comprehend and accurately answer screening questions will not be granted access to the building and may be precluded from working under the contract.

3. CONTRACT ENGINEER

The MDOT SHA Contract Engineer for this contract shall be:

Mr. Charles “CJ” Hynson

Resident Maintenance Engineer

Annapolis Maintenance Shop

138 Defense Highway

Annapolis, MD 21401

410-841-1009

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

The Contract Engineer may appoint other Authorized Representatives to act on their behalf.

4. SPECIFICATIONS

All work on this project shall conform to the Maryland Department of Transportation, State

Highway Administration's Specifications entitled, "Standard Specifications for Construction and

Materials Book" (see the “Notice to Contractor” following this Project Description for information on the applicable version for this Contract) revisions thereof, or additions thereto, and the Special

Provisions included in this Invitation for Bids.

In case of discrepancy between the Special Provisions and all other provisions contained in the

Contract, the Engineer will be the sole authority as to the proper procedure to follow.

5. EMPLOYMENT AGENCY

The Maryland Department of Labor, Licensing & Regulation (DLLR), Division of Employment and Training can be found on the Web at: http://www.dllr.state.md.us/county.

6. BONDING

Bonding will not be required on this Contract. Any reference to Bonding in the Contract

Documents will not apply.

7. TERM OF CONTRACT

If monies remain in this Contract and if work remains to be performed beyond the aforesaid completion date, the Administration may extend, at their discretion, the completion date to allow the unfinished work to be completed.

If the Administration desires and authorizes an extension to the completion date, a change order will be issued. The criteria for the extension must comply with the guidelines established in the

Board of Public Works Advisory No. 1995-1, 6th Revision, effective December 15, 2011. If this

Contract is extended, the terms, conditions and covenants set forth herein shall remain in full force and effect.

8. VARIATIONS IN ESTIMATED QUANTITIES

All items and quantities in these Special Provisions are provided for use when and as directed by the Engineer. The quantities for these items are established for the purpose of obtaining a bid price. The quantities for these items may be increased, decreased, or deleted entirely from the

Contract by the Engineer.

9. WORK SCHEDULING

Prior to the start of any work under the contract, the Contractor shall furnish the Contract Engineer with the name, address, phone number, and email address of an individual in his/her firm who can be contacted by the Contract Engineer at any time for requesting of services and/or to advice of revisions to established work schedule. The Contractor shall begin operations no later than 5 days after being contacted by the Engineer and continue operations until completion of all designated routes. If the Contractor fails to report to the designated starting point within 5 days, the sum of

$250.00 per day for each working day beyond 5 days will be deducted from any money due to the

Contractor.

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

10. WORKING HOURS

Normal working hours shall be 07:30 A.M. to 04:00 P.M. Monday through Friday with the exception of State Holidays. The State of Maryland recognized holidays are New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus

Day, Election Day, Veterans Day, Thanksgiving Day, and Christmas Day. High volume roadways will require work hour restrictions. Work will not be permitted on Saturdays, Sundays or State

Holidays without the written permission of the Contract Engineer. The Contractor shall receive daily orders from the Engineer. Daily working hours may be increased if mutually agreed upon by the Contractor and the Engineer.

11. GENERAL ISSUES

All work on this Contract shall be done in accordance with the following conditions and/or requirements:

a. All hand mowers shall have rear or side mounted discharge with deflector shields. On this

Contract there shall be a minimum of two hand mowers utilized per cutting at each site.

b. Cutting knives shall be kept sharp at all times to ensure clean cut grass and a good final appearance.

c. The Administration reserves the right to discontinue use of mowers at any time and the

Engineer will be the sole judge as to whether the mowers are performing satisfactorily.

d. The Contractor shall place and remove signs as required, as the work progresses. All signs shall be kept clean and in good condition. All signs which do not meet the Administration’s standards shall be replaced as directed by the Engineer. All warning signs and sign stands will not be measured and paid for but shall be incidental to all other contract items in the Schedule of Prices.

NOTE: The Contractor shall be responsible for obtaining warning signs and stands with the message "Mowers Ahead" or “Contract Mowers Ahead”.

e. The Administration will direct the Contractor as to which locations shall be hand mowed.

The number of mowings needed to ensure a good appearance varies per season. The Engineer will be the sole judge of when each location shall be mowed.

f. The Contractor shall telephone the Engineer each day telling where his/her starting point is that day.

g. The Contractor shall perform hand mowing as directed by the Engineer. The Contractor shall be responsible for all areas regardless of ditches or obstructions that may make access difficult.

Care shall be taken not to damage existing trees and shrubs; mowing shall be within 6 inches of all trees. All volunteer growth that is less than 10 feet high, especially multiflora rose, sumac and locust, shall be mowed. Mowed plants shall be cut up enough that they shall lay flat.

h. The Contractor shall notify the Engineer within 24 hours of any damages caused by the operation to private or State property. The Contractor shall have a minimum insurance coverage in the amounts specified elsewhere in the Contract documents.

i. The Contractor shall provide all equipment and labor necessary to hand mow and/or trim completely around the base of all sign posts, traffic barrier posts, delineators, jersey walls, and other vertical objects. In addition, hand mowing and trimming shall be done in between median traffic

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop barriers. All hand mowing and trimming shall be completed as soon as the tractor mowing is completed within the area that was designated or as directed by the Engineer.

j. The Contractor shall assign to the Contract, as his agent, competent supervision capable of communicating in English, and capable of reading and thoroughly understanding the Contract documents.

k. Prior to mowing or trimming, the Contractor shall pick up litter that is within the area being mowed or trimmed. In the event that the Engineer finds the litter pick-up is not acceptable, the

Engineer shall shut down mowing operations until the Contractor has removed the litter. The

Contractor shall be responsible for providing trash bags and maintaining an accurate record of the number of bags of litter picked up per route. These records shall be available to the Engineer upon request. The Administration will provide a location for disposing of trash bags.

l. The item(s) for “Cycle of Hand Mowing, Trimming, and Litter Pickup” shall be for the completion of hand mowing and trimming and litter pickup area along the specified locations.

The cycles will be implemented on an as needed basis at the discretion of the Engineer. The

Contractor shall not perform any work unless directed by the Engineer. If the Contractor performs work without the direction of the Engineer, the Contractor will not be entitled to any compensation. Once contacted the Contractor shall mobilize and begin work as per the Section

“Work Scheduling”. Work shall be continuous until the cycle is completed.

12. EQUIPMENT

The Contractor shall make available all necessary equipment to perform hand mowing and trimming activities. This shall include, but not limited to:

a) Truck(s)/Truck and Trailer - Capable of transporting all equipment and personnel to job site.

b) Protection Vehicle(s), as required

c) 2 - Self propelled, walk behind mowers with 48” - 60” cutting capacity.

d) 1 - Push mower with 20” - 27” cutting capacity.

e) 3 - Heavy duty string trimmers.

f) 2 - Portable blower unit - Either backpack mounted or hand held.

g) All safety equipment required by M.O.S.H.A. and the Administration for Hand mowing and trimming activities.

h) 2 - Zero Turn Mowers with 42” - 60” cutting capacity.

13. ADDITIONAL REQUIREMENTS

If the contractor mows clippings into the roadway and fails to clean up the clippings the same day, all costs for work associated with the clean-up will be compiled and deducted from the contractors next invoice and be grounds for termination for the contract.

14. ESTIMATED ACREAGE

The acreage of each hand mowing location is estimated. It shall be the bidder's responsibility to review the locations prior to bidding. If there are any questions concerning the mowing locations or acreage, contact the Engineer at 410-841-1009, prior to bidding.

Location Mowing Trimming Litter

MD 261 (From MD 2 Solomons Island Road to

Calvert County Line)

6 Acres 1,000 Linear Feet 6 Acres

MD 794 (From MD 258 to MD 408) 3.5 Acres 1,000 Linear Feet 3.5 Acres

Total 9.5 Acres 2, 000 Linear Feet 9.5 Acres

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

15. CONTRACT BID FORM EXAMPLE

Bid items have been established for CYCLES OF HAND MOWING, TRIMMING, AND

LITTER PICK UP based on the locations listed in the table above. Bidders shall review each Bid

Item’s location to determine the UNIT PRICE of doing a complete cycle of the work required.

Calculations of UNIT PRICES should be based on the complexity of the site; the approximate acreage / linear feet; all labor at the current and anticipated future Living Wage rates; all equipment needed to complete the work for that location.

16. ADDITIONAL HAND MOWING, TRIMMING, AND/OR LITTER PICKUP

Separate items, if applicable, for ‘Extra Hand Mowing’; ‘Extra Trimming’, and/or ‘Extra Litter Pick

Up’, have been established for use as directed by the Engineer.

The Contractor will be responsible for providing trash bags and maintaining an accurate record of the number of bags of litter picked up per route. These records shall be available to the Engineer upon request. The Administration will provide a location for disposing of trash bags.

17. MAINTENANCE OF TRAFFIC

Traffic Control will be the responsibility of the Contractor. "Maintenance of Traffic" will not be a separate pay item but will be incidental to pay items listed in the Schedule of Prices. The

Contractor's operations shall be performed in a manner which is safe to him/herself and the traveling public.

18. PROTECTION VEHICLE

A bid item, if applicable, has been established for a Protection Vehicle (PV). This Item may or may not be used on a continuous basis but shall be used as directed by the Engineer.

19. CONTRACTOR RELIABILITY AND QUALITY RATING

Throughout the term of this Contract, the Contractor will be rated by the Engineer for his/her reliability and quality of work provided in accordance to the worksheet in Attachment III –

Contractor Reliability and Quality Rating, using the following system:

RELIABILITY QUALITY OF WORK

A – Always shows up as needed on time A - Excellent

B – Almost always shows up as needed on time B - Good

C – Sometimes shows up C - Marginal

D – Rarely shows up D - Poor

The Contractor will be rated after he/she submits a bill for each month's work. If the Contractor receives a rating of C or less in reliability and/or quality of work for 2 consecutive months, the

Administration reserves the right to terminate the Contract.

20. METHOD OF PAYMENTS

Payments will be issued based on the unit prices established in the bid page, which shall be full compensation for furnishing labor, materials, insurance, daily examinations, and all incidentals necessary to provide the requirements in this IFB.

Subject to the performance of the work, and its acceptance by the MDOT SHA, the Contractor

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop shall submit monthly invoices, for all services performed, no later than the tenth (10th) day of the month following the month in which services were completed (e.g., invoices for services performed from March 1 – 31 shall be submitted no later than April 10). Invoices for work performed prior to June 30 shall be submitted no later than July 5 to comply with the MDOT

SHA's Fiscal Year End requirements.

Invoices must contain the complete company name as it appears on the W9, remit to address, telephone number, contact person, F.E.I.N. (Federal Employment Identification Number), MDOT SHA provided contract number, a unique invoice number, and invoice date. The invoice shall clearly describe details of services and include the location/address of services and dates of services. Each weekly invoice shall be labeled as “Progress” and the final invoice shall be labeled as “Final.” Failure to do so may result in a delay of payment. The invoice shall also include copies of all sign in and sign out sheets and certified payroll records. Invoices that do not have attached sign in and sign out sheets or certified payroll records may be rejected back to the

Contractor for corrections. Invoices held for verification, missing information, or returned for corrective re-submittal shall not be subject to late fees or interest accrual.

MDOT SHA is exempt from Maryland Sales and Use Taxes by Exemption Certificate Number

3000256-3 and from Federal Excise Taxes by Exemption Number 52-73-0358K. Do not include tax.

All invoices shall be sent by email to D5AnnapolisInv@mdot.maryland.gov or by mail to:

State Highway Administration

Annapolis Maintenance Shop

138 Defense Highway

Attention: Maintenance Accounts Payable

X. LIABILITY

The Contractor must be covered by a Commercial General Liability insurance policy with a limit of liability no less than $1,000,000 per occurrence, and no less than $2,000,000 aggregate.

The Contractor shall maintain Workers’ Compensation Insurance, at minimums required by Maryland law, for all employees in their company who perform services for the MDOT SHA. Exclusions for the required Workers’ Compensation Insurance will be allowed only for owners or officers that submit the required exemption documentation. The Contractor shall provide this Administration with proof of insurance coverage before the Contract is awarded. This insurance policy will be the primary point of coverage for costs associated with any injuries sustained by employees working under this contract.

Costs not covered by this policy are considered incidental to the established pay items and will not be reimbursed by MDOT SHA. Property damage, liability, and workers’ compensation insurance premiums, unemployment insurance, fringe benefits, social security and other payroll taxes, and other costs for which no pay item has been provided herein shall be included in the Contract unit prices established on the bid page.

XI. BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on

Attachment No. I cannot to be altered in any way and is to contain only the price or prices stipulated on mailto:D5AnnapolisInv@mdot.maryland.gov

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop the form. Attachment No. II Contractor Reference Form must be submitted with the bid. All

Attachments must be completed in entirety. Failure to submit, or complete in entirety, an Attachment may result in rejection of the Contractor’s bid.

Bid submissions must be:

• Submitted in a sealed envelope.

• Addressed to:

State Highway Administration

District-5 Annapolis Maintenance Shop

138 Defense Highway

Attn: Royston Cain

• Clearly marked with the full name and address of the bidder.

• Clearly marked with the contents of the envelope (i.e., "Bid Submission – Contract No.

ANN24MOWZ4)

XII. OPENING OF BIDS

Bids will be opened publicly in accordance with the provisions in COMAR 21.05.02.11 on the date and time specified in this IFB.

XIII. DURATION OF THE CONTRACT

The duration/term of the contract is one (1) year from the Notice to Proceed or when total payments reach accepted bid price, whichever comes first.

XIV. ATTACHMENTS

Contract Bid Form – Attachment No. I

Contractor Reference Form – Attachment No. II

Contractor Reliability Rating – Attachment No. III

Notice of Unsatisfactory Performance – Attachment No, IV

Small Business Reserve Procurement – Attachment No. V

Small Business Contract Affidavit – Attachment No. VI

Mowers Ahead Sign – Attachment No. VII

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

A T T A C H M E N T - I

C O N T R A C T B I D F O R M

A N N 2 4 M O W Z 4

This form is to be completed in its entirety, is not to be altered in any way and is to contain only the price or prices stipulated on the form.

State Highway Admini strat ion IFB No . : ANN24MOWZ4

Company Name: ______________________________________

Bid Due Date: Tuesday, May 14 2024 @ 01 :00 PM EST

Column A Column B Column

C

Column

D

Item/Description Qty Unit of

Measure Unit Price

Total Cost

(Column B x C)

Cycle of Median and roadside mowing, trimming, and litter pickup on MD 261 (From MD 2 Solomons

Island Road to Calvert County Line) 10 Each

Cycle of Median and roadside mowing, trimming, and litter pickup on MD 794 (From MD 258 to MD

408) 10 Each

Extra Mowing 40 Acres

Extra Trimming 30,000 Linear

Feet

Extra Litter Pickup 40 Acres

Protection Vehicle for Crew 20 Day

TOTAL BID AMOUNT (Sum of Column D)

NOTE:

a) MDOT SHA is exempt from Maryland Sales and Use Taxes by Exemption Certif icate Number

3000256-3 and from Federal Excise Taxes by Exemption Number 52 -73-0358K. Do not include tax in bid prices.

b) Quantit ies are estimated and used for bid evaluation only. They may not represent the actual quanti t ies experienced once the contract is awarded.

c) If the “Total Bid Amount” results in a total that exceeds $50,000, the contract with the low bidder will be writ ten as “not to exceeds $50,000” using the unit process established in Column

C.

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

A T T A C H M E N T - I

C O N T R A C T B I D F O R M

A N N 2 3 M O W Z 4

P a g e T w o ( 2 )

For the Contractor:

Company Name

Federal Tax ID No or Social Security No.

Address

City

State Zip Code

Phone

Fax

Email

Representing the above Company

Signature

Print Name & Title

Date

My Signature above indicates that I fully understand this IFB and can perform the scope of work as defined for submitted bid price.

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

A T T A C H M E N T - I I

C O N T R A C T O R R E F E R E N C E F O R M

Company Name: __________________________________________________________

Reference 1

Reference 2

Reference 3

Name:

Address:

Telephone Number:

Email Address

Contact Person Name:

Type of Services Provided:

Duration/Dates of Services Provided:

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

A T T A C H M E N T - I I I

C O N T R A C T O R R E L I A B I L I T Y R A T I N G

CONTRACTOR RELIABILITY AND QUALITY RATING

Monthly Work Sheet

Contract: Contractor:

Location:

Date:

RELIABILITY:

A. Always shows up as needed and on time

B. Almost always shows up as needed on time

C. Sometimes shows up

D. Rarely shows up

Remarks

QUALITY OF WORK:

A. Excellent

B. Good

C. Marginal

D. Poor

Remarks

Contractor's Signature

MD SHA Inspector's Signature cc: District Office

Contractor

The Contractor will be rated after he/she submits a bill for each month's work. If the Contractor receives a rating of C or less in reliability and/or quality of work for 2 consecutive months, the Administration reserves the right to terminate the Contract.

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

A T T A C H M E N T - I V

N O T I C E O F U N S A T I S F A C T O R Y P E R F O R M A N C E

To:

(Company)

(Address)

In accordance with the requirements of Contract ANN24MOWZ4 we are hereby giving you a Notice of Unsatisfactory Performance.

The notice is due to the following reason(s):

Failure to begin operations within three (3) calendar days after notification by MDOT SHA (see *liquidated damages).

Failure to continue operations until completion of all designated work.

Failure to submit “not to exceed” estimate in time required by Contract.

Failure to sign-in and sign-out at the assigned location.

Failure to adhere/conform to the MDOT SHA Standard Specifications for Construction and Materials Book.

Failure to adhere to the drug-free environment policy, including, but not limited to, drug testing timelines.

Failure to adhere to MDOT SHA safety protocols.

Failure to adhere to proper personal conduct protocols while on MDOT SHA premises or MDOT SHA assigned job sites.

Engaging in actions that could endanger the public, MDOT SHA or hired equipment, and/or personnel.

Damages to equipment or facilities surfaces, fixtures, furnishings, or contents due to negligence of workers.

Failure to maintain adequate communication with MDOT SHA representatives.

Failure to maintain minimum required insurance coverages.

Failure to turn in all invoices for payment per the requirements outlined in the Contract documents.

Failure to make corrective action for noted deficiencies within required timeframe.

Other:

This Contract is not terminated at this time. The Contractor is notified to correct the noted deficiency within forty-eight (48) working hours, except in the case of safety related violations, which must be corrected prior to the next assigned working day or twenty-four

(24) hours, whichever is less. Any accumulation of three (3) notices of unsatisfactory performance in a six (6) month period may result in contract termination.

SIGNED: SIGNED:

MDOT SHA Representative Date Company Representative Date

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

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N O T I C E T O B I D D E R S

S M A L L B U S I N E S S R E S E R V E P R O C U R E M E N T

This is a Small Business Reserve Procurement for which award will be limited to Certified Small

Business vendors. Only businesses that meet the statutory requirements set forth in State

Finance and Procurement Article, Subsections 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve

Program are eligible for award of a contract.

For the purposes of a Small Business Reserve Procurement, a small business is a business, other than a broker, that meets the following criteria:

$ The business is independently owned and operated;

$ The business is not a subsidiary of another business;

$ The business is not dominant in its field of operation;

$ The wholesale operations of the business did not employ more than 50 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

$ The retail operations of the business did not employ more than 25 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

$ The manufacturing operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;*

$ The service operations of the business did not employ more than 100 persons, and the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed 3 fiscal years;* and

$ The construction operations of the business did not employ more than

50 persons, and the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed 3 fiscal years.*

* If a business has not existed for three years, the gross sales average shall be the average for each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on the Small Business Reserve hyperlink.

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

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N O T I C E T O B I D D E R S

S M A L L B U S I N E S S C O N T R A C T A F F I D A V I T

Maryland Department of Transportation

SMALL BUSINESS CONTRACT AFFIDAVIT

********** PROVIDING FALSE INFORMATION **********

Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a contract under Small Business Reserve or Preference procurement may be subject to the following:

1. A determination by a Procurement Officer that a bidder/offeror is not responsible;

2. A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and

Procurement Article of the Annotated Code of Maryland;

3. Suspension and debarment under Title 16 of the State Finance and Procurement Article;

4. Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article), perjury, or other crimes; and

5. Other actions permitted by law.

********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********

Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the

State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small

Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14-

501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal, (name of firm) meets the qualifications for certification as a Small Business in Maryland.

I further affirm that, if for any reason during the term of the contract (name of firm) no longer meets the qualifications for certification as a Small Business in Maryland, I will notify the Procurement

Officer within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result in this contract being terminated for default.

I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE

CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,

INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER _____________________________________________

Date of Most Recent Qualification____________________________________________________________

DATE: _____________________

BY: ____________________________________________________________________________________

Signature (Authorized Representative and Affidavit)

ANN24MOWZ4 - On-Call Hand Mowing, Trimming, and Litter Pickup on MD 261 and MD 794 – MDOT SHA Annapolis Maintenance Shop

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M O W E R S A H E A D S I G N