DRAFT PWS.pdf

Performance Work Statement (PWS)

Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility

Danobat Spherical Grinder

Preventive Maintenance Inspection and Remedial Services

1. Background:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a

US Navy regional industrial center that maintains, overhauls, and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore based activities in the Pacific

2. Objective and Scope:

2.1. The Contractor shall supply a Manufacturer Trained Certified Technician to perform annual preventive maintenance services on 1EA. Danobat Spherical Grinder. The

Contractor shall perform on-site, preventive maintenance, repair, calibration, and remedial services (repairs required outside scope of annual preventive maintenance), to include an inspection report on 1EA. Danobat Spherical Grinder

Manufacturer Model Serial no Location

Danobat Inc. BGM-600 600231 B-67

3. Performance Location:

3.1. The Place of performance shall be within the Controlled Industrial Area (CIA) of Pearl

Harbor Naval Shipyard & IMF

4. Performance Requirements:

4.1. Preventive Maintenance. The contractor shall provide all management, parts, labor, materials, supplies, transportation and tools required for preventive maintenance of all equipment in paragraph 2.1 in accordance with the applicable manufacturer’s manual to ensure proper operation of equipment. Contractor shall provide a contact phone number and alternate phone number for use during the contract duration. The contractor shall notify the Technical Point of Contact (TPOC) if any machine covered under this contract cannot be restored to operational status within the contract period. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data. All software upgrades, if required, shall be provided. The Contractor shall ensure that upgrades include all applicable software licensing agreements.

4.1.1. Preventive Maintenance Service. The Contractor shall provide one, (1) on-site preventive maintenance service within the period of performance. The PM visit shall be scheduled with the Contracting Officer’s Representative (COR) and TPOC to avoid disruption to shop operations schedule. Preventive Maintenance Service shall be in accordance with applicable Manufacturer’s Requirements.

4.1.2. Technical Support: The Contractor shall provide technical support via telephone for any authorized adjustments, modifications, maintenance, repair, and application development of equipment operating software (listed in section 2.1). Contractor shall respond to technical support requests within 24 business hours.

4.1.3. Preventive Maintenance Parts. Parts that are replaced as part of the preventive maintenance service are included at no additional cost to the Government. Materials supplied shall be new and not refurbished or reconditioned materials.

4.2. Software Upgrades. All software upgrades, if required, shall be provided. The

Contractor shall ensure that upgrades include all applicable software licensing agreements. The Contractor shall create complete system backups, prior to and after any configuration changes to hardware or software to ensure no loss of data.

4.3. Preventive Maintenance Reports. The contractor shall submit a preventive maintenance inspection report within five (5) business days after the completion of each Preventive

Maintenance and Inspection. The report shall contain at a minimum, the identification and location of equipment, the type of maintenance performed, materials or parts replaced, date of preventive maintenance, service technicians name and an assessment of the overall condition of the equipment serviced. The report shall be delivered to the

Contracting Officer or designated representative.

4.4. Remedial Repairs. Remedial service repair identified during preventive maintenance shall be accomplished if completion of the repair is possible within the period of performance.

4.4.1. Remedial Repair Parts. Parts that are replaced as part of remedial repair is to be issued on a separate purchase order to be approved by the TPOC. Materials supplied shall be new and not refurbished or reconditioned materials. If parts are needed, it shall be installed during next on-site preventive maintenance visit.

4.4.2. Remedial Repair Reports. The Contractor shall provide a repair report to the TPOC within five (5) business days after completion of the repair. The report shall include the date and time of the remedial repairs, the identification and location of the equipment, the repairs performed, material or parts replaced, and the name of the technician performing the repairs. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report which includes equipment identification, description of the needed repair, estimated time and cost to accomplish the work.

4.5. Removal and disposal of replacement parts and materials. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

4.6. Hazardous Waste and Scrap Metal shall be turned over to PHNSY & IMF. For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or hazardous waste at PHNSY & IMF, direct all questions to the

TPOC.

4.7. Workmanship. The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician and shall provide a 1-year warranty on the work performed. The warranty shall begin when all work is completed and accepted by the

Government.

4.8. Service Delivery Summary Table A:

Performance

Requirement

PWS

Paragraph

Notes Performance

Threshold

1. Perform Preventive Maintenance Paragraphs 4.1

4.1.1, 4.1.2, and

4.1.3

100% delivery and compliance.

2. Provide software upgrades if required.

Paragraph 4.2 100% delivery and compliance.

3. Provide a PM Inspection Report within five (5) business days after completion of PM service.

Paragraphs 4.3 100% delivery and compliance.

4. Perform Remedial Service and

Repair

Paragraphs 4.4 100% delivery and compliance.

5. Remedial Repairs Parts Paragraphs

4.4.1

100% delivery and compliance.

6. Provide written Remedial Repair

Report within five (5) business days after completion of PM service.

Paragraph 4.4.2 100% delivery and compliance.

7. Removal and disposal of replacement parts and materials.

Paragraph 4.5 100% delivery and compliance.

8. Hazardous waste and scrap metal to be turned in to PHNSY & IMF.

Paragraph 4.6 100% delivery and compliance.

5. Quality Assurance.

5.1. The Contractor is responsible for implementing and maintaining a Quality Control Plan

(QCP) that identifies and results in the correction of potential and actual problems. The

QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the Contracting Officer’s Representative (COR) prior to contract performance.

5.2. The QCP shall outline the Contractor’s plan to ensure the quality of deliverables as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action.

5.3. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the COR upon request within five (5) business days.

6. Government Furnished Property and Services.

6.1. The Government will provide the following:

6.1.1. All reasonably required amounts of electricity for Contractor supplied tooling or test equipment.

6.1.2. Removal and disposal of Hazardous Waste, used lubricants, coolants, and cleaning solutions generated from servicing.

6.1.3. No other property, utilities or services will be provided by the Government.

7. Contractor Qualifications:

7.1. The Contractor shall provide a manufacturer trained and authorized certified technician and the necessary management and administrative support associated with personnel, to perform annual preventive maintenance services on 1EA. Danobat Spherical Grinder.

7.2. Contractor personnel shall have a valid driver's license and a vehicle pass for base access.

The Government will submit the base access request to JBPHH Security. In accordance with the Security Requirement - Appendix III, the Government will provide escorts as required while in the CIA and CNIA.

7.3. Prior to the start of performance, the Contractor shall submit a formal letter to the TPOC requesting facility access to include the following information: full name of all personnel working on this contract; Social Security number; date of birth, place of birth and citizenship. The Contractor shall state that the information has been verified and shall have supporting records on file, if required for examination.

7.4. The Contractor must be able to attain and maintain a CIA badge.

7.5. Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement).

Identification badges shall be worn at all times when performing work.

7.6. The Contractor performing services shall be required to comply with all PHNSY&IMF rules, regulations and training that are applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The TPOC will arrange to provide escort service if required.

7.7. Portable Electronic Devices (PEDs), including pagers, mobile/cellular, telephones

(with/without cameras), personal digital assistants/job performance aids, laptops, notebook/handheld computers, digital imagery (still video) devices, analog/digital sound records (e.g. iPods), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working in the

Controlled Industrial Area (CIA).

7.8. Photography, photographic equipment, computing and recording devices are prohibited at PHNSY & IMF without prior approval. This includes personal and company cellular phones with camera features. Direct all questions to the TPOC.

8. Contractor Personnel:

8.1. The Contractor shall furnish sufficient personnel to perform all work within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2) (A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2) (B), inherently governmental functions include management of Governmental programs requiring value judgements, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include. (i) Gathering information for providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

8.2. Contractor personnel shall not establish an employee-employer relationship with

Government personnel under this contract.

8.3. Contractor shall not provide personal services.

8.4. Contractor personnel will make clear to all individuals they engage with that they are

Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employers of the Contractor. Contractor personnel must be clearly identified (i.e., company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

8.5. Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-

Government personnel, including a foreign official, which commits the expenditure of

U.S. Government resources.

9. Security Requirements:

9.1. Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

9.2. The contractor shall pass a background check to gain access PHNSY & IMF. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric

Identification System (DBIDS). The contractor shall coordinate with the COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract. Contractor will coordinate with building

3455 Pass Office in the completion of current form SECNAV 5512/1.

9.3. Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with

PHNSY Security Office at building 207 in the completion of Visit Request for Pearl

Harbor Naval Shipyard current form PH-SYD 5512/28.

9.4. Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with

Security requirements specified in Appendix III

10. Period of Performance

11. All work is to be completed within twelve months after award of contract on an annual basis, for the base and four option years.

10.2Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

10.3 If the Federal Holiday falls on a Saturday, the holiday is observed on the following

Monday. Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. PHNSY & IMF typically observes an annual curtailment closure between Christmas and New Year’s, consult with TPOC for details.

Contractor access to Government facilities during closures is not permitted.

Federal Holidays:

New Year’s Day 1st of January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th or 5th Monday in May

Juneteenth 19th of June

Independence Day 4th of July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11th of November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th of December

12. Attachments:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (REV. MARCH 2026)

APPENDIX II – ENVIRONMENTAL PROTECTION GUIDELINES FOR

CONTRACTORS ON FACILITIES PROJECTS AT PEARL HARBOR NAVAL

SHIPYARD & INTERMEDIATE MAINTENANCE FACILITY (REV. OCTOBER 16,

2019)

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY & IMF’S

CONTROLLED INDUSTRIAL AREA, CONTROLLED NUCLEAR INFORMATION

AREAS, AND/OR OTHER SENSITIVE AREAS (REV. MAY 2024)