AMS Gate Repair - SOW.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS, 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE, GUAM

STATEMENT OF WORK (SOW)

REPAIR AIRFIELD/CARGO YARD ACCESS GATES

ON

ANDERSEN AFB, GUAM

Dated: 27 July 2020

Table of Contents

1. DESCRIPTION OF SERVICES 3

2. PERFORMANCE_______ ___ 5

3. GENERAL INFORMATION___ ___ 5

4. SECURITY 6

1. DESCRIPTION OF SERVICES

1.1. SCOPE: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, supplies, and other items and services necessary to perform Gate Repair and Maintenance Services necessary to keep the Flight Line/AMC Cargo Yard Access Gates operating in accordance with this Statement of Work and any applicable manufacturer’s specifications.

1.2. REQUIREMENTS: Repair six (6) existing Flight line/AMC Cargo Yard access automated sliding and cantilever structural gates located adjacent to Bldgs 19020 and 19033 and South Ramp 6. The gates, currently in various states of disrepair and non-operational, must be repaired to such a state that they are fully operational. The gates included are gates G1a, G3, G4, G5, G6, and G7; (in priority repair order: G5, G7, G6, G4, G1A, G3).

1.2.1. The gate systems, to include the motor, must be capable of continuous operation 24/7 and are designed for long-term durability and to resist corrosion. Gates must provide secure (unable to be open to someone without pin/electronic interrogation) and consistent access to AAFB flight line and 734 AMS cargo yard/facilities.

1.2.2. Gates shall be fully functional and operate as designed with no limits or strain; gates shall operate both electronically using the gate controller and also be capable of unhindered manual operation so can be operated (opened/closed) by a single individual as to where it takes minimal effort to open and close the gate.

1.2.3. All gate operator and controller components shall be compatible with HySecurity Slide

Driver Gate Operator and Smart Touch Controller replacement parts.

1.2.4. The contractor shall furnish all labor, materials, equipment and appliances necessary to complete repair of gates, back to operational status.

1.2.5. The contractor shall correct and re-perform any discrepancies or integration errors found at no additional cost to the government.

1.2.6. Gates must be able to withstand typhoon strength winds, as well as only be constructed of noncorrosive materials (i.e. stainless steel, galvanized steel, etc.) due to the Guam environment.

1.2.7. Prior to project completion, the contractor shall provide a complete listing of supplies and replacement parts including detailed part numbers, description and cost breakdown for each individual gate.

1.2.8. The automated gate hydraulic operators shall be built to UL325 standards and be listed by a testing laboratory. Contractor will complete all electrical work according to local codes and National Electrical code. All fieldwork shall be performed in a neat and professional manner, completed to journeyman standards.

1.2.9. The contractor will ensure proper mechanical alignment of gates, as well as test all equipment and demonstrate to facility owners to ensure proper operation.

1.2.10. The contractor shall provide manufacturer’s catalog cuts with printed specifications and installation instructions, two (2) copies of operation and maintenance data covering the installed products, including name, address and telephone number of the nearest fully equipped service center. Each operator shall bear a label indicating that the operator mechanism has been tested for full power and pressure of all hydraulic components, full stress tests of all mechanical components and electrical tests of all overload devices. The contractor shall provide all Operations and Maintenance Manuals and any drawings or pictures utilized or drafted (i.e. as-built) as a result of this work NLT 5 days after project completion.

1.2.11. All material removed and any associated debris will be disposed of by the contractor.

1.2.12. The contractor shall provide a performance schedule with their offer that describes the phases of work, to include dates of performance.

1.2.13. The contractor must provide fully-trained personnel to perform installation, training, termination and testing.

1.2.14. Attachment 2, AMS Gate Repair - Gate Information & Locations, lists the current gate specific details (i.e. model and type).

1.2.15. Partial Listing of materials and recommend manufacturer source:

1.2.15.1. Gate Operator/Control System: including but not limited to the following:

Specified Manufacturer: HySecurity Slide Driver Gate Operator and Smart Touch Controller.

1. Top & Bottom Roller Mechanism

2. Top & Bottom Drive Wheels and arms

3. Support poles, fasteners, and any/all secondary support poles

4. Drive system and drive shaft

5. LED Display

6. Limit switches

7. Track Rack

8. Hose Kits; Electrical/data wiring/cables

1.2.15.2. Access KeyPad: stainless steel/non-corrosive material with enclosed weather proof housing; should be capable of using multiple access codes (similar to iEi International Electronics /Nortek Security & Control Door Gard I-series 212i flush mount keypad)

1.2.15.3. Mechanical: partial list, not limited to the following:

1. Trolley Assembly Kit

2. Super 8 Truck with HD Wheels

3. Bottom Guide Wheel and Bolt Set

4. Top guide wheels and bolt set

5. Phenolic Wheel

6. Wheel Cover for Guide Wheels

7. Yoke with Hardware

8. Catcher-Yoke Pair

9. Central Locking Kit

10. Eye Bolts

11. Cam Follower Bearing

12. Sleeve Bearing-Bronze

13. Stainless Hex Screws, Flat Washers, Lock Nuts, Eye Bolts

14. Stainless stranded cable

15. Conduit and connectors

1.3. LIABILITY: The contractor shall be liable for any damages resulting from any carelessness or failure to follow proper safety, installation, engineering, or maintenance procedures and standards.

1.4. WARRANTY: Warranty shall be at a minimum 1 year in length to cover workmanship, installed equipment and material to include but not limited to hardware, software, firmware and software driven components.

2. PERFORMANCE:

2.1.1. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800hrs to 1700hrs (8:00am to 5:00pm) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.1.1.1. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.2. Place of Performance. The places of performance are:

2.1.2.1. Gate G1a

2.1.2.1.1. Compound/flight line gate adjacent to building 19020;

2.1.2.2. Gates G3, G4, G5, G6, and G7:

2.1.2.2.1. Adjacent to Bldg 19033 and South Ramp 6, Andersen AFB, Guam.

2.1.3. Period of Performance. The period of performance for this Statement of Work shall be from the date of award until 3 months after start date for a total of 90 days. Operations and Maintenance Manuals and any drawings or pictures are to be provided to the Government NLT 5 days after project completion.

2.1.4. Site Conditions. The contractor shall become familiar with all details of the work and working conditions and advise the Contracting Officer of any discrepancies before performing any work.

3. GENERAL INFORMATION

3.1. CHANGES. Any variations or changes to the Statement of Work shall be coordinated with the

Contracting Officer.

3.2. GOVERNMENT FURNISHED SERVICES:

3.2.1. The government shall provide escorts to any area(s) requiring an escort. The contractor shall contact the government POC(s) listed is paragraph 3.4 to coordinate any all escort requirements.

3.2.2. The government will provide emergency medical transportation and treatment if required.

The contractor shall reimburse the Government for the cost of these medical services at current rates.

3.3. CONTRACTOR PERSONNEL: The contractor shall provide point of contact (POC) for all contractual matters during all hours of operation. The POC shall respond on-site within 1 hour during normal duty hours of operation and within 2 hours during non-duty hours to discuss concerns with government personnel designated by the CO to discuss problem areas.

3.4. GOVERNMENT POINTS OF CONTACT (POC):

3.4.1. Points of Contact:

3.4.1.1. 734 AMS Technical SME:

Mr. David Ehlers

734 AMS/CCX

Bldg 19020 Andersen AFB, GU 96929

(671) 366-7306 Email: david.ehlers.1@us.af.mil

3.4.1.2. 734 AMS Unit POC / Work Coordinator:

Capt Charles Apt

734 AMS/TR

Bldg 19020 Andersen AFB, GU 96929

(671) 366-1712 Email: charles.apt.1@us.af.mil

4. SECURITY

4.1. PASS AND IDENTIFICATION ITEMS: The contractor shall ensure the pass and identification items required for contract performance are obtained for employees.

4.1.1. There are security requirements for performance of this Statement of Work. Escorts may be required, as some work will be performed on the flight line. To ensure performance starts as soon as possible, the contractors shall provide the names, social security numbers, driver’s license numbers and state of issue, and birth date of the personnel who will be performing on this Task Order in their Technical Proposal. This information is required to grant access on Andersen AFB, GU.

4.1.2. The contractor shall be responsible for satisfying base security requirements and base access. This usually takes 2 weeks to accomplish, so this needs to take place as soon as possible. The base POCs will provide the names of the security POCs who can provide security guidance. Base security access will require background checks from each contractor’s local Police Department and the contractor is responsible for any additional costs incurred. Photography of any kind on the installation is usually prohibited and therefore must be coordinated with the base POC.

4.2. RETRIEVING IDENTIFICATION MEDIA: The contractor shall return all identification media and/or visitor passes from employees who depart for any reason before the contract expires; i.e. terminated for cause, reassignment, retirement, etc.

4.3. TRAFFIC LAWS: The contractor and its employees shall comply with base traffic regulations.

Traffic regulations include, but are not limited to:

mailto:david.ehlers.1@us.af.mil

4.3.1. Employees shall wear seatbelts when operating or riding in any vehicle (military, company or private owned) while on installation.

4.3.2. Speed limits on Andersen AFB are 25 MPH unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

4.3.3. All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or they are using a 100% hands free device. The wearing of any other portable headphones, earphones or other listening devices while operating a motor vehicle is prohibited.

4.4. WEAPONS, FIREARMS, AND AMMUNITION: Employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within vehicles (military, contractor-owned, or privately owned) while on Andersen AFB.

4.5. FOR OFFICIAL USE ONLY (FOUO): The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.6. REPORTING REQUIREMENTS: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified/unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.7. PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

4.8. CONTROLLED/RESTRICTED AREAS: The contractor shall contact the Government POC to coordinate base access and entry to AF Controlled/Restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be through 734 AMS and completed and signed by 36 SFS/VCC security manager before restricted area badges (RAB) will be issued.