Ammunition Performance Work Statement_DRAFT.docx

PWS for Ammunition Disposal ServicesPage 2 of 17

PERFORMANCE WORK STATEMENT

Bureau of Alcohol, Tobacco, Firearms, and Explosives Asset Forfeiture and Seized Property Division

Ammunition Disposal Services

Table of Contents

1. General Introduction ATF protects communities from violent criminals and the illegal use of firearms/explosives. AFSPD applies DOJ Asset Forfeiture policies to remove proceeds and instrumentalities of crime from commerce, supporting field operations with mass ammunition disposals, pre-inspections, and vault moves. This acquisition provides processing, transportation, storage, and destruction of small-arms ammunition, including support to DOJ non-ATF agencies under AFSPD MOUs.

This acquisition is to establish a Blanket Purchase Agreement (BPA) for the Blanket Purchase Agreement Holder (BPAH) to provide processing, transportation, storage, and supply requests for shipping ammunition, and disposal of small arms ammunition services to ATF.

Objective Operate a U.S.-based destruction facility; destroy all ammunition within 15 calendar days of delivery; provide Certificate of Destruction (COD) within 10 business days to COR and to the Shipper on the ammunition disposal request form; Monthly invoices and its respective CODs must be provided to the COR and/or ACOR for verification and accuracy; fulfill AFSPD/DOJ supply requests (bags/boxes/hazmat labels); support USMS/FBI/DEA MOUs. Additionally, a BPAH will provide an on-site mobile ammunition disposal service at approved ATF designated locations.

Scope of Work

· The BPAH shall destruct all ammunition sent to the BPAH’s facility.

0. The BPAH shall receive assets from the shipping company at all times during business hours and conditions identified within 1.6 of the Ammunition Disposal Facility section below.

0. The BPAH shall accept the asset as packaged and shipped, which shall be in accordance with the Department of Transportation (DOT) regulations (specifically 49 CFR § 173.63). If the asset is sent to BPAH and is not in compliance with DOT shipping regulations, the BPAH shall reach out to the COR for further review, acceptance and determination for disposal.

0. The BPAH shall assume sole responsibility, as well as legal and financial liability, for the asset from pick-up/receipt until disposal.

0. BPAH shall use an Asset Inventory management database for inventory control. This process shall include, at a minimum:

3. Asset identifier (CATS ID) (Requirement for all Non-ATF Agencies)

3. ATF case number (minimum of one ATF case number)

3. Location of the asset from where it was sent to the BPAH (to include city and state or applicable territory)

3. Description of the asset (to include container number if applicable)

3. Storage start date

3. Type of storage

3. Assigned Square Footage

3. Government real time access to database information

0. The BPAH shall establish/maintain a separate case file for each Asset covered under this PWS. Electronic or paper case files shall be securely stored. Each case file shall include, at a minimum:

1. Intake inspection checklist

1. Signed Sub Task Order (STO)

1. Records related to asset condition, storage, disposal, and all STOs

1. Digital photos of asset and/or video recordings of destructions

0. If the BPAH discovers a potentially hazardous substance (which was not already previously identified) during initial intake or during any time while in the BPAH’s custody, the BPAH shall immediately notify the COR.

0. All assets shall be marked with the Government's case number, complete asset ID number (CATS ID) or ATF case number and the date of the DOJ Agency’s custody using a suitable marking substance, or on a printed sheet attached to the conex box or assets themselves.

0. All digital photos shall be sent to COR via email within three (3) days of receipt and are required for all Assets. At a minimum, photos must include pictures of the storage location, the conex and its identifying number if applicable, the overall items, and individual photos sufficient to identify what the assets are and the scope of the seizure.

0. BPAH shall sign and date the STO showing receipt of the asset. The Form shall be sent to COR via email within three (3) days of receipt.

· The BPAH shall provide on-site mobile ammunition disposal services, including but not limited to:

· Identification and classification of ammunition types

· Safe handling and packaging of ammunition

· Temporary on-site storage if required

· Transportation to approved ATF disposal facilities

· Demilitarization or destruction of ammunition in accordance with federal, state, and local regulations

· Documentation of chain of custody and disposal records The BPAH shall provide mobile units capable of responding to multiple locations as directed by the COR and CO. The BPAH shall:

· Respond to service requests within the timeframe specified by ATF (typically 24–72 hours).

· Provide trained personnel qualified in explosive safety and hazardous material handling.

· Follow all applicable safety protocols and regulatory requirements.

· Coordinate with ATF prior to site visits

· Maintain liability insurance and any required certifications

· Maintain proper documentation and reporting of all collected and disposed ammunition.

Contract Type A Firm-Fixed Price (FFP) BPA.

Period of Performance The anticipated period of performance for this requirement is July 1, 2026– December 31, 2026 will be five (5) years. On-site mobile ammunition disposal services will be performed on an as-needed basis or according to scheduled services intervals as determined on the needs of ATF.

1.

1.1.

1.2.

1.3.

1.4.

1.5.

1.6. Ammunition Disposal Facility Specific Requirements and Tasks

Facility Location, Performance Area and Transition Period: The BPAH shall provide and operate a facility which fulfills the requirements set forth in this PWS over the life of the BPA.

CONUS location; facility ready within 30 calendar days of award of CALL/ORDER; 24/7/365 POC.

Access Mon–Fri 8:30–5:00 (local), off-hours with notice; COR may request access.

Any holiday or special hours for Organization which would suspend operations more than 3 business days within the work week must be sent to COR no less than 2 weeks in advance for logistical preparation.

Phase-in with incumbent; phase-out 7 days at closeout unless otherwise directed; final payment upon COR certification.

Physical security: interior motion/cameras; alarmed entries; card readers; individual access codes; provide access and arm/disarm logs; limit access to authorized personnel; provide Physical Security Plan with addresses/photos/card readers.

Loss/Theft/Damage: immediate COR report; repair/replace/reimburse within 20 days; theft/vandalism to local police and COR within 24 hours and provide police report.

No shutdowns except COR-approved maintenance; disinterested security personnel review footage/logs for COR-specified periods.

1.1.

Initial Intake The BPAH shall always accept and receive assets from the shipping company during business hours and in the conditions as identified in all of sections 1.3 and 1.6 for initial intake processing and final destruction of the assets.

Storage The BPAH shall provide evidence that it has complied with all laws and ordinances associated with asset storage. Applicable permits shall be kept current throughout the term of the contract.

The BPAH shall provide orderly and clean indoor and outdoor storage facilities, to include running water and a restroom, and shall be controlled in such a manner as to eliminate standing water, mud, weeds, debris, pests and/or infestations. It shall be the BPAH’s responsibility to correct any issues at their cost.

If additional storage facilities are required as a result of a need by the BPAH, they must be approved in advance, in writing by the COR. If the BPAH proposes a different facility during the contract term, the BPAH assumes any costs for relocating currently stored assets to the new facility. The facility must be of standing structure.

If the BPAH has or is able to provide automotive destruction services, it must be an alternative source of destruction during the contract term which facilitates efficiency BPAH of must obtain COR’s approval for the STO based on the ammunition weight.

Assets shall be stored in a manner to preserve their integrity.

The BPAH shall notify the COR immediately if any issues arise regarding the condition of any asset.

The BPAH shall ensure that each pallet is always marked with a corresponding Asset Identification Number (AIN) and AIN item Numbers.

The BPAH shall keep an up-to-date electronic asset tracking system of all the Government’s property in its possession. This system shall be able to identify exactly where a particular piece of property is located within the storage facility. The COR shall be given access to the BPAH’s electronic tracking system or provided reports of the inventory as requested.

Any damage to subcontractor property is the responsibility of the BPAH while in the BPAH’s possession Conex box delivery and alarm - The Conex box shall be delivered within 48 hours of notification and must be alarmed within 24 hours of delivery. If the BPAH is unable to meet the required timeframe for delivery or alarm, the COR must provide written approval in advance. The BPAH shall provide a high security lock and tamper proof tag if requested in the consignment order. Conex’s used are required to meet the following criteria:

Prevention of any water damage to include but limited to a watertight space Floors must be in good condition Doors and latch gear need to operate smoothly 1.1.

Disposal and Destruction COR directs method (e.g., crushing, burning, detonation); isolate ATF ammunition unless COR approves commingling; submit Destruction Plan for COR approval; complete destruction ≤30 days; video/photo each event; issue COD. Each COD must have at minimum the information below:

1. 3rd Party identifying number

2. Seizing Agents Name

3. Seizing Agency Name with the case number and/or CATS ID(s) provided from the ATF Ammunition Disposal Request Form ATF

4. FedEx or Freight Shipment tracking numbers

5. Number of Packages

6. Ammunition weight total

7. Date of Destruction

8. Method of Destruction

Staffing and access requirements

• BPAH and staff shall not be FFLs nor affiliated with ammunition manufacturing/retail. No BPAH may have had previous suspected or deemed illegal dealings with ATF or other Law Enforcement Agencies.

• Maintain 24/7 POC; standard hours 8:30–5:00 Mon–Fri; COR quarterly and unannounced inspections.

• Bound visitor log; deny unapproved access; notify COR.

• Employees with access shall not be prohibited possessors under law.

• COR must be notified when there is a turnover in staff working the ammunition disposal request and be provided with a plan of action to remedy the delay of processing request within 3 business days

• Prime responsible for subcontractors; attend HQ/site meetings within 48 hours’ notice.

• Insurance commensurate with inventory; ATF as additional insured; certificates at award/duration of BPA or change; produce within 24 hours of COR request.

• Track from pickup to destination (driver, fleet, pickup/drop times).

• Provide all labor/equipment/materials (packing supplies, MHE).

BPAH Quality Assurance Meet COD timeliness; proactively notify COR of delays with corrective plans; maintain audit-ready files and data integrity Meetings and Reporting

• Post-Award Kickoff: within 10 business days via MS Teams.

• Intermittent Status Reviews: as requested (Teams/phone/in-person) with 7 days’ notice.

• Monthly Status Meeting: first Monday monthly; cover prior month activities, risks/mitigations, next-month plan.

• Quarterly PMR: teleconference or in-person; include financial status vs. plan and risks/mitigations.

• Reporting: monthly accruals by the 25th.

Delieverables (cdrlS)

• Intake photos (≤3 business days of receipt).

• Signed STO (≤3 business days of receipt).

• Monthly inventory & activity report.

• Destruction Plan (per event; prior to execution).

• Destruction media (video/photos) and COD (≤10 business days after destruction).

• Access/Alarm logs upon request.

• Transportation records

• Chain-of-custody documentation CLIN Structure (ffp – example) Destruction $/lb; Admin/Inventory $/lb; Transportation Linehaul $/mile & Handling $/each; Secure Storage $/pallet-month; Conex (alarmed) $/month; Insurance Surcharge $/year.

acceptance, invoicing, and payment Acceptance via COR; invoice monthly in IPP with CLIN detail; Government may withhold for non-conforming/late deliverables until cured. On-site mobile ammunition disposal services will be made based on a per-service call fee and fixed price per-pound or per-unit disposal rate. Additional charges for specialized disposal requirements for on-site mobile ammunition disposal services must be approved by COR prior to the destruction request for invoice payment. Invoices shall include supporting documentation and service reports.

performance standards (qasp summary)

Glossary of Abbreviations and Acronyms