Ammendment Summary and FAQs.pdf
PDF 84 KB Posted
- Attached to
- CMS #211060 RFQ Pre-Disaster DRR
- Solicitation number
- RFQ NLAA 2027000003 5
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is an Amendment Summary and FAQs for the Colorado Department of Local Affairs' RFQ NLAA-2027000003 for Pre-Disaster Disaster Recovery and Resilience (DRR) services. The RFQ was revised to provide greater clarity and consistency in proposal responses, with primary changes including a two-week extension of the submission deadline, consolidation of residential dwelling reconstruction and rehabilitation into a single program area, removal of Main Street Program references, and clarification of page limitations and evaluation criteria. The Statement of Qualifications outline was enhanced to explicitly include "Program Management and Approach" as a key evaluation factor, with each of the six program areas accompanied by specific disaster scenarios to guide proposer responses and ensure consistency in evaluator assessment. The revised scoring criteria were corrected to properly reflect current evaluation standards. The State anticipates inviting multiple proposers to engage in a Master Task Order Contract based on their demonstrated strengths across the program areas.
Proposals are evaluated at the individual program area level, allowing proposers to compete selectively rather than submit responses for all six areas. Proposers are not required to maintain in-house capabilities for all services within a program area if they can demonstrate the ability to manage qualified subcontractors, with accountability remaining with the prime contractor. Personnel and rates submitted in proposals are used for competitive evaluation purposes but are not binding for the entire five-year contract term; adjustments for personnel changes and cost-of-living increases are permitted through mini-RFP processes. Proposers must possess their own grant management or case management systems with reporting capabilities meeting State requirements. After the initial five-year period, the State will re-post the contract in accordance with procurement law, and successful current vendors will be invited to resubmit proposals. Cost proposals may utilize either hourly rates with separately billed direct costs or blended rates, provided all assumptions and cost methodology are clearly documented.
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Summary of Changes and FAQs
Summary of Changes Changes to the original RFQ are intended to provide greater clarity with the goal of improving the quality and consistency of responses.
Version 2 of RFQ: NLAA-2027000003 Pre-Disaster Request for Qualifications has the following primary changes:
Change Reason Section Page
Extension of due date: Schedule of Activities has been updated to extend the deadline by approximately 2 weeks.
Formatting and template errors resulted in confusion and a large number of questions. Extension will improve quality and clarity of proposals.
I.C p5
Clarity on Program Area 2 (Reconstruction/Rehabilitation of Residential Dwellings): Consolidates what originally appeared to be three different program areas.
Formatting error. This was always intended to be one program area.
II.A.2
p6
Remove references to the Main Street Program
Errors due to the use of an incorrect template
Multiple
Add clarity to the Outline of the Statement of Qualifications: Clearer guidance on page limitations and structure that better aligns with evaluation criteria including the addition of “Program Management and Approach.”
Questions indicated confusion on page limitations and the outline did not align consistently with the proper evaluation criteria. Program Management and Approach is a key evaluation factor so needed to be included explicitly.
II.E
Add “Program Management and Approach” including scenarios: Each program area includes a specific disaster scenario to help guide proposal responses to this section.
This is a key evaluation factor. The scenarios provide clarity for proposers in framing their response and consistency for evaluators, especially in terms of cost comparisons.
II.E.4
Modified and Clarified Scoring Criteria The scoring criteria in the original RFQ was based on an incorrect template and did not properly reflect the current evaluation criteria.
III.B
15-16
Frequently Asked Questions This section is intended as a quick summary of key questions asked that are not related to the formatted and template errors. For a full list of questions see the Questions and Responses section.
Q: Do I need to submit proposals for all 6 program areas to be competitive?
A: No. The selection team will invite multiple proposers to engage in a Master Task Order Contract based on their strengths. The evaluation team is going to grade the proposals at the program area level, so you may or may not be selected for every program area that you include in your proposal.
Q: Program area 2 and program area 3 both seem to be for residential reconstruction and repair; what is the difference between the two?
A: Program area 2 assumes a model where the State program will provide construction services directly, so under this task construction capabilities are required either in-house or through a subcontractor. Program area 3 is more of the traditional grant and loan program for reconstruction or rehab in which the homeowner would typically contract directly with the builder. Both areas require application intake, eligibility evaluation, award determination based on income level and unmet needs, and grant administration.
Q: Do I need the in-house capability to do everything within a particular program area?
A: No, provided you have the demonstrated capability to manage a subcontractor with those capabilities. However, accountability will remain with the prime contractor and the State will not contract directly on your behalf.
Q: Am I bound by the personnel and rates provided in the proposal for the duration of the 5 year period?
A: No. Personnel and rates are being utilized to judge the competitiveness of the proposals.
Personnel changes and COLA adjustments will be allowed if reasonable. These will be handled through the mini-RFP proposal process and personnel needs will be driven by the scope of work of those RFPs.
Q: What happens after 5 years?
A: State procurement law requires us to re-post every 5 years. Successful proposers will be invited to resubmit their proposal at that time. If proposers are currently under contract for an ongoing task order, that task order will remain in effect until its expiration date.
Q: Does the State prefer hourly rates based on billable hours only with direct costs being billed separately, or a blended rate that includes direct costs?
A: The State has no preference, but cost proposals must clearly state all assumptions so that the evaluation team is clear that the methodology is inclusive of all reimbursable costs.
Q: Will vendors be expected to have their own grant management or case management systems or will they be using a State system?
A: It is the expectation that vendors will have their own systems that include reporting capabilities to meet the needs of the State. Demonstrated ability to effectively manage these programs will be a key element in the evaluation process.
Q: Does the Department of Local Affairs have a current disaster recovery program for housing that we can use as guidance?
A: Yes, here is the link to our current Housing Recovery Program Policies. Note that these guidelines are subject to change based on needs of the relevant disaster impacted community.
https://drive.google.com/file/d/1LHOmHRUBaJ4Saxa11pwUOyJW7fodcV2X/view?usp=sharing
| Summary of Changes and FAQs |
| Summary of Changes |
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