AmerAsia.J0310-Procurement Justification Form - fryer.pdf
PDF 130 KB Posted
- Attached to
- DOC- JACK CC- fryer-MLW
- Solicitation number
- 19-426DOC-JACKS-B-3752
- Issued by
- Putnam County, Illinois
About this file
This document is a Procurement Justification Form from the State of Illinois Department of Corrections (DOC) for the procurement of a replacement fryer for the Pittsfield Work Camp dietary. The old equipment had developed a hole in the stainless steel basin causing oil to drip to the floor and creating a fire hazard. This open market procurement will be bid out to all registered small businesses under the applicable NIGP code. The procurement is subject to the Small Business Set-Aside (SBSA) program, and if no small business responds with a bid, a waiver will be sought. The equipment purchased will replace the old, broken fryer that is no longer usable. If this procurement is not approved, the work camp will continue to operate without a fryer, placing extra wear and tear on ovens and skillets used for meal preparation.
The procurement will be an open market solicitation, with pricing and terms to be determined through the competitive bidding process. No additional procurement expenditures beyond the equipment purchase are anticipated. This is a replacement of existing equipment, not a new initiative or expansion. No brand name justification is provided, as this is an open market procurement. No special conditions, emergencies, or state use program details are indicated in the justification.
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| File | Type | Posted |
|---|---|---|
| AmerAsia-Equipment List.J0310.pdf |
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Text version
CPO - General Services
Procurement Justification Form Procurement Justification Programmatic Objective
Describe what it is that you intend to procure (software, hardware, services, maintenance, etc.) including quantity if relevant. Describe business need for the procurement, and how the procurement will meet objectives of your agency and the State. Please make sure to spell out acronyms. Explain the potential consequences if this procurement is not approved. If other than one-time purchase, explain solicitation method, pricing structure (hourly, per item, not-to-exceed, etc.).
Economic Justification
Describe the economic benefit for the procurement approach selected and anticipated return on investment.
Describe consequences if different method is used to procure good or service. Indicate any additional procurement expenditures that will be processed separately in support of, or in conjunction with, this procurement including such items as implementation, installation, increased maintenance or support, etc. If method other than solicitation, indicate price breakout including hourly rate if applicable.
History/Background
State how business need is currently being met, if applicable. Indicate if this is a new initiative, replacement or expansion of existing system or contract, or a continued need which is procured yearly or quarterly, etc. If renewal or amendment, indicate Purchase Order # of previous procurement and contract term of existing contract. If replacing previous contract, explain if contract expired with no renewal options remaining, or choosing not to execute remaining renewal, and why. If bid in previous years, indicate the procurement approach used, any changes to previous solicitation requirements, and the results of previous bid (were there multiple bids?) Indicate if procurement is subject to Small Business Set-Aside, Business Enterprise Program or Veteran's Business Program and, if yes, whether a waiver will be sought.
Impact if Project is Not Completed
What Special Condition, if Any, is Applicable to Your Procurement?
What Special Condition, if Any, is Applicable to Your Procurement?
Provide the explicit rationale for brand name, (such as system compatibility, TCO maintenance costs, existing expertise). Detail emergency criteria permitted by the Illinois Procurement Code. Give detailed rationale for emergency procurement. Provide explicit rationale for no-bid award for the State Use program and detail cost differential for using State Use vendors for the life of the program. Be as specific as possible.
V.18.1
Procurement Justification
| Text1: We intend to procure a replacement fryer for the Pittsfield Work Camp dietary. The old equipment had a hole in the stainless steel basin that allows oil to drip to the floor. At one point, we almost had a grease fire during meal prep. At that time, the old equipment was removed. Currently, there is no fryer on grounds that staff can use for meal prep. |
| Text2: This is an Open Market procurement that will be bid out to all registered small businesses under specific NIGP code. |
| Text3: This need is currently met through Open Market procurement. This procurement is subject to the SBSA. If a small business does not reply with a bid, then a waiver will be sought. The equipment purchased will replace old, broken equipment that is no longer usable. |
| Text4: If not approved, Pittsfield Work Camp will continue to operate without a fryer which places extra wear and tear on ovens and skillets. |
| Dropdown5: [None] |
| Text6: |
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