University of Wisconsin Milwaukee

REQUEST FOR BID AMENDMENT #1

THIS IS NOT AN ORDER

Clause 5.1 Firm Pricing is amended

6.1 Added specification details

Amendment #2 12-14-21 Correcting Section 6.1 specifications And Attachment C Furniture Dimensions

AGENT: Kathy Kercheck

Questions regarding this bid – see Section 3.1

For Submittal of Bid Instructions – see Section 1

BID NUMBER: KK22-03-O

ISSUE DATE: 11/30/2021

Questions Due: 12/06/2021 5pm Central Time DUE DATE: 12/20/2021 2pm Central Time

Microsoft Teams Bid Opening Call in (audio only) +1 414-253-8850 2:15pm Phone Conference ID: 235 720 613#

Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible. The bid abstract will be on file and is open to public inspection only after award determination has been made.

Conference Tables, Lectern, Wardrobe

In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the University Procurement bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.

By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment.

The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

COMPANY NAME:

COMPANY STREET ADDRESS:

COMPANY CITY, STATE & ZIP:

SIGNATURE: DATE :

TYPE OR PRINT NAME:

TITLE:

TELEPHONE NUMBER: ( ) FAX NUMBER: ( )

EMAIL ADDRESS:

FEIN NUMBER: DUNS #:

Contents

SUBMITTAL INSTRUCTIONS

BIDS MUST BE EMAILED TO:

Kathy Kercheck at uwmbids@uwm.edu The University accepts completed bids e-mailed to uwmbids@uwm.edu in uwmbids email box prior to the 2:00 p.m. CST/CDT deadline. The Time of Email Receipt of bid to uwmbids@uwm.edu will be considered the time stamp. Bids received after the due date will be considered late and will not be accepted as a legitimate bid. Submitting a bid to any other e-mail address than uwmbids@uwm.edu does not constitute receipt of a valid bid by Procurement. Proof of transmission does not constitute proof of receipt.

Email submissions may not be greater than 20 megabytes. Any email file greater than 20 megabytes will be rejected by the email server. It is the responsibility of the sending party to confirm emailed bid responses were received by the Purchasing office prior to bid due date. Electronic or digital signatures are acceptable.

Bid Response Requirements In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid.

Bids must be received and date/time stamped prior to 2:00 p.m. CST/CDT on the stated bid due date. Bids not so date/time stamped shall be considered late. Late bids shall be rejected.

All bids must be emailed to uwmbids@uwm.edu

GENERAL INFORMATION

Purpose The University of Wisconsin Milwaukee hereinafter referred to as the "University", through its Purchasing Services Department, hereinafter referred to as "Purchasing," on behalf of the UW Campus Planning and Management hereinafter referred to as “Campus Planning," requests bids for the purchase of specific furniture pieces described in section 6 and Attachment C r Historic Board Room in Chapman Hall. The tables will provide a traditional feel, provide flexibility for the use of the room, large enough for a board room setting and have the ability to be collapsed and stored in a stacked fashion. The remainder of the furniture must be of the same manufacturer to coordinate with the table. Nucraft has been determined to meet the needs of this bid request and is named for the basis of design. See section 6.1 Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification, condition of bid or provide a specific item/service on the Itemized Bid List (Attachment C), Purchasing reserves the right to delete that specification, condition of bid or item without having to complete the bid process again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract bid document and the awarded bidder’s (Contractor’s) response information shall become the Contract.

The University of Wisconsin Milwaukee Campus Planning is seeking to purchase Eight 84” x 42” mobile and stackable tables with flip tops and hidden casters; one lectern with compartment for AV equipment; two 36” coat storage closets; one 72” credenza with storage and waste and recycling receptacle. This bid request is designed to furnish a space with a specific design incorporating a traditional feel and flexible use. Waivers were granted from DOA to allow for this procurement. The manufacturer Nucraft has been identified as of potential interest for University of Wisconsin furniture-related applications. Users of any potential contract should note that Office Furniture is available under mandatory State of Wisconsin-Department of Administration (DOA) contracts. These include bookcases, file cabinets, tables, side/conference room chairs, ergonomic seating and systems furniture, all of which are available from various vendors including Badger State Industries(BSI) under DOA mandatory contracts. For those items available under DOA contracts, customers must purchase them from the DOA contract awarded vendor(s).

See Section 6 for the minimum acceptable specifications for items/services desired.

The estimated item quantities identified on the Itemized Bid List – COST SHEET (Attachment C) are for bid purposes only. The University does not guarantee to purchase any specific quantity or dollar amount. This Contract must not be construed as mandatory upon any University campus. The University reserves the right to issue separate bids when deemed in the best interest of the University.

Definitions The following definitions are used throughout this document:

Agent means University Procurement Agent responsible for this Request for Bid. Full contact information can be found in Section 3.1.

Bid means Request for Bid.

Bidder means a firm submitting a bid in response to this Request for Bid.

Contractor means successful Bidder awarded the bid.

Custom Charges/Fees: typically includes, but is not limited to, United States duties, if applicable; port of entry documentation fees; custom clearance fees; applicable tax; etc.

Department means University Department of University Centers DVB means Disabled Veteran-Owned Business.

GSA means General Services Administration.

MBE means Minority Business Enterprise.

Purchasing Card means State credit card.

Procurement means the Procurement Office in the Division of Finance and Administrative Affairs responsible for the procurement of goods and services on UW Milwaukee campus, located at 2033 East Hartford Ave., Milwaukee WI 53211 State means State of Wisconsin.

University and UWM both mean University of Wisconsin – Milwaukee University Representative means the Facilities Architect, or another designated campus employee appointed by them.

WBE means Woman-Owned Business Enterprise.

E-Supplier Registration The State’s Vendor Notification System recently changed from VendorNet to eSupplier. UW agencies still use VendorNet to post information regarding solicitations, which is accessible to vendors without needing to register by going to https://vendornet.wi.gov/ and going to the “Bid” tab. However, VendorNet no longer provides vendors with automatic notifications. Vendors are also no longer able to register with VendorNet. Registration on the State of Wisconsin’s Wisconsin e-Supplier Portal is available free of charge to all businesses and organizations that want to sell to the state or University system. Only vendors who are registered in Wisconsin’s e-Supplier Portal are guaranteed to receive notice of State of Wisconsin solicitation opportunities in their commodity or service area. To register with Wisconsin e-Supplier Portal navigate to:

https://esupplier.wi.gov Registration allows a vendor to:

· Register for a bidders list for commodities/services that the vendor wants to sell to the state.

· Receive an automatic e-mail notification each time a state agency, including the University of Wisconsin System campuses, posts a Request for Bid (BID) or a Request for Proposal (RFP) with an estimated value over $50,000 in their designated commodity/service area(s).

· Receive an e-mail notification of addendums/amendments relative to the BID or RFP.

Orders

· NA

Campus Delivery Requirements 1.

2.

2.1.

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

1.

2.

2.1.

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

Delivery of orders shall be made to: 2310 E Hartford Ave, Milwaukee, WI 53211- Chapman Hall, Room 211 five days per week, Monday through Friday, 8:00am-4:00pm.

Parking University parking is very limited. Each Contractor and/or Contractor employee(s) shall make their own arrangements for parking through UWM Transportation Services.

Transportation Services 2200 E Kenwood Blvd.Milwaukee, WI 53201-0413

(414) 229-1122 Website: http://www4.uwm.edu/parking/visitors/vendor_contractor.cfm No additional Contractor costs will be allowed for parking fees or violations. Unauthorized vehicles parking in University lots or loading docks without permits will be ticketed and/or towed.

Supplier Diversity 1.

2.

2.1.

2.2.

2.3.

2.4.

2.5.

2.6.

2.7.

2.8.

2.9.

2.10.

2.11.

Minority Business Enterprise Program (MBE) The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The University of Wisconsin Colleges and Extension is committed to the promotion of minority business in the state's purchasing program.

The State of Wisconsin policy provides that Wisconsin Certified minority-owned business enterprises should have the maximum opportunity to participate in the performance of its contracts. The supplier/contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to minority-owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

The supplier/contractor may be requested to provide information about its purchases from Wisconsin certified MBEs.

A listing of certified minority businesses, as well as the services and commodities they provide, is available from the Department of Administration, Office of the Minority Business Program, 608/267-7806. To view all MBE firms go to https://wisdp.wi.gov/search.aspx select the MBE box and click search.

Woman-Owned Business Enterprise Program (WBE) Woman-owned business enterprises (WBEs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program State certified WBEs are able to provide both governmental entities and private companies with a credible recognition of the business' ownership. The WBE certification may serve as an additional marketing tool when seeking contract opportunities with entities that place a value on having a diverse supplier base. There is no price preference for certified WBEs that compete for State Contracts.

A listing of certified WBEs, as well as the services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx Disabled Veteran Owned Business Program (DVB) Disabled veteran-owned businesses (DVBs) are certified by the Wisconsin Department of Administration. This program can be found at: http://www.doa.wi.gov/Divisions/Enterprise-Operations/Supplier-Diversity-Program The State of Wisconsin is committed to the promotion of DVBs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified DVBs that compete for State Contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that DVBs should have the maximum opportunity to participate in the performance of its Contracts. The Supplier/Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to DVBs or by using such enterprises to provide commodities and services incidental to this agreement.

The Supplier/Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Supplier Diversity Program and their Contract amount.

A listing of certified DVBs, as well as the services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx

VETERAN-OWNED BUSINESS Program (VB) The State of Wisconsin encourages the participation of veteran-owned businesses (VBs) in the statewide purchasing program by inviting VBs to actively solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA). Applicants shall complete a Veteran-owned Business Request for Certification form (WDVA 1037).

Contact the DVA at: http://dva.state.wi.us. There is no price preference for certified VBs that compete for State Contracts.

BID PROCESS INSTRUCTIONS

Clarifications and/or Revisions through Designated Contact All communications and/or questions in regard to this request must be in writing and must reference the bid number. Bidders are required to e-mail written questions to the Agent at uwmbids@uwm.edu. Violation of this condition may be considered sufficient justification for bid rejection. The deadline for any question is set forth below in section Applicable Dates.

If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this BID, they have five (5) business days after the scheduled Bidder Conference, to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the BID document.

Kathy Kercheck UWM Procurement uwmbids@uwm.edu

If a Bidder fails to notify the Purchasing Office of an error in the Bid document which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this BID, supplements or revisions will be posted on http://vendornet.state.wi.us) and publicnotices.wi.gov.

Any contact with University employees concerning this Bid are prohibited, except as authorized by the Bid manager during the period from date of release of the BID until the intent to award, is released. Contacting anyone other than the Designated Contact(s) above may disqualify your BID.

Applicable Dates Date

Tuesday 11/30/ 2021

Monday 12/06/2021 5:00pm Central Time

Monday 12/13/2021

Monday 12/20/2021 2pm Central Time

Event

Date of Issue of the Bid

Written questions due

Answers to questions posted

BID Due Date

Contract Term The initial term of this contract shall be from the execution of the contract for a one year period. This contract will be automatically renewed for 4 additional one-year terms unless termination clause 5.14 is optionally utilized. Contract end date will be five years after date of award.

Site Visit The awarded contractor will be required to make field measurements of all campus locations where the furniture will be installed.

Locations and timeframe will be disclosed to the awarded bidder.

Product Samples (Pre-Award) The University, at its sole discretion, may require product demonstrations to validate information submitted with the bids. Failure of a bidder to produce a sample may result in rejection of the bid. These events cannot be used as an opportunity to alter bids submitted.

Samples and Evaluation

Acceptance and Testing (post award) Acceptance testing will occur within two weeks after the item(s) has been installed. Acceptance testing will be performed by the University and will consist of verification of the specifications and performance requirements.

If the item/service does not meet specification or performance requirements, the Contractor will have 30 days to meet requirements. If after this time period the item still does not meet specifications or performance requirements, the Contractor agrees to remove the item and return any payments that may have been made.

The University Representative, or his/her designee, is the only authorized person who can sign an acceptance form. The warranty period will begin following the successful acceptance testing.

Method of Bid The Bidder shall submit a net unit price and, if applicable, an extended net total for each item specified. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail.

Method of Award

Award shall be made on the basis of the lowest extended net total as listed on Attachment C. Bids that state the University shall guarantee orders of a specific quantity or dollar amount will be disqualified.

Bidder must be able to bid on ALL items requested in Attachment C.. There will be no award by individual items.

A demonstration of item/service may be required before contract award (Section 3.5). Acceptance testing will occur after installation (Section 3.7)

BIDDER QUALIFICATIONS

To be eligible for a Contract award, you must be qualified and able to provide the following as required or your bid will be disqualified. Respond on Bidder Response Sheet (Attachment A). UWM reserves the right to (1) reject all Bid responses and make no award; (2) waive irregularities or technicalities in Bid responses; (3) request clarifying information from bidders; (4) make a partial award; and (5) accept or reject all or part of any Bid response submitted.

Bidder Information Bidder must complete the attached DOA-3832 Form (Attachment B) to identify designated contact people, to provide information regarding the size of the bidder’s company, and other information as requested. All sections of this form must be completed.

Bidder Experience The Bidder (company or its principals) must be in the business of providing office furniture and must have done so for the past 5 years. Contractors must hold the appropriate licenses, certifications, and/or other professional credentials required by appropriate federal, state, county, and city laws to provide materials required in this bid.

Authorization Bidder must be an original manufacturer, authorized distributor, or dealer authorized by manufacturer.

Proprietary Information Any information contained in the Bidder’s response that is proprietary must be detailed separately on Attachment B, Section 4 of form DOA-3823. Marking of the entire response as proprietary will neither be accepted nor honored. The University cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 27.0). Pricing information cannot be kept confidential.

References Bidder must supply with their bid a client list of three (3) firms to which similar items/services have been provided during the past three (3) years to a comparable sized institution or company (Attachment B). If contacted, information received from those clients will be used to determine whether bidder can reasonably meet contract requirements and specifications. Client references may be used in the award consideration.

Fair Price Analysis Purchases made under this contract may require further fair price analysis. Bidders should identify on the Bidder Response Sheet the type of documentation they will provide (i.e. published price list, list of previous buyers, etc.) to allow the University to complete this analysis. The awarded Bidder will be required to provide this documentation prior to the order being issued.

If, because of riots, war, public emergency or calamity, fire, flood, earthquake, act of God, government restriction, labor disturbance or strike, business operations at the University are interrupted or stopped, performance of this contract, with the exception of monies already due and owing, shall be suspended and excused to the extent commensurate with such interfering occurrence.

Minimum Order Bids that require any minimum order quantity or dollar amount shall be disqualified.

PERFORMANCE AND CONTRACT REQUIREMENTS

Firm Prices Prices must remain firm for 180 days from the date the contract is signed. Extended net total price for items 1-5 on Attachment C Cost sheet for initial project must remain firm. Prices established may be lowered due to general market conditions or negotiations between the Contractor and the University.

5.1.1 Price increase requests proposed after the 180 days after contract signing, along with an updated Price List, must be received by Purchasing in writing 60 calendar days prior to the beginning of the next contract term, for acceptance or rejection. Proposed price increases are limited to fully documented cost increases submitted with the request. If Purchasing deems cost increases are not acceptable, it reserves the right to rebid the contract in whole or part or to negotiate price increase requests with the Contractor. An acceptance of the price list change will be in the form of a letter to the Contractor F.O.B.

F.O.B.: All deliveries shall be FOB Destination, Freight Prepaid, Included and Installed. Delivery and installation charges and risk of loss shall be borne by the Contractor. Vendor shall include the cost of freight in the unit price.

Items are to be delivered and installed at Chapman Hall, Room 211, 2310 E. Hartford Avenue, Milwaukee, WI 53211. Bid prices must include all packing, freight, insurance, set-up, instruction, and operation manual charges, excluding any import/export costs. Items must be set in place connected to utilities as applicable, installed in the area designated by University personnel, demonstrated to be in operating condition, and approved by University personnel. All debris must be removed from the University premises and properly disposed of by the Contractor. Upon installation, all operating instructions and operating and maintenance manuals must be furnished to the University Representative.

Contractor shall have a representative present at the delivery site when materials are direct shipped. University employees will not accept deliveries on behalf of the Contractor. The University shall not be responsible for any materials received or accepted on behalf of the Contractor.

Failure to bid FOB DESTINATION INSTALLED, delivery and installation charges and risk of loss borne by the Contractor in price may disqualify your bid.

Requirements for Criminal Background Checks Background Checks of Contractors:

This contract is contingent upon, Contractor supplying workers who have passed a criminal background check that includes a national criminal background check database demonstrating the worker has no convictions or pending criminal charges that are substantially related to the contracted-for activities or services, including but not limited to, those that would render the worker unsuitable for regular contact with children. Disqualifying convictions or charges include, but are not limited to, sexual offenses, violent offenses, and drug offenses.

If, in the course of providing services to the UW, Contractor (or its employee) observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the Contractor (or its employee) has reasonable cause to believe that child abuse or neglect has occurred or will occur, Contractor must make a report of that abuse or neglect to law enforcement or to a county social service agency as provided in UW’s Policy on Mandatory Reporting of Child Abuse and Neglect (“the Policy”). If the suspected child abuse or neglect involves an allegation against a UW employee or agent (e.g. student, volunteer, Contractor, etc.), or the incident or threat of child abuse or neglect occurred on the UW campus or during a UW-sponsored activity, the Contractor shall also report to the UW Police Department or UW’s Office for Equity and Diversity.

The University has a zero-tolerance policy for any acts of discrimination or harassment against its affiliated members. Any employee of the awarded bidder found to be harassing an individual will be removed from campus immediately.

See University Discrimination, Harassment, and Retaliation Policy Timeliness of Delivery Delivery is desired on or before May 1, 2022. If unable to deliver by the stated date, indicate on the Bidder Response Sheet (Attachment A) the earliest delivery date possible. Timeliness of delivery may be used in evaluation for bid award.

The Contractor is required to notify the ordering department of any back order, discontinuation of item(s) or other delays in shipping within 10 working days of receipt of order or release against existing order(s).

Failure to notify the ordering department may result in cancellation of order (award). The University reserves the right to contract with the next eligible Bidder to receive the items/services.

Item Return Policy Contractor should provide for return of items ordered in error for up to 30 calendar days from receipt with the University paying only the return shipping costs. Bidder should indicate in detail on the Bidder Response Sheet their company’s return policy.

Additional Items/Services Similar items/services may be added to this Contract provided it was mutually agreeable to both Purchasing Services and the Contractor. Scope of work and pricing (including discounts) must be consistent with the current contract items/services.

Invoicing Requirements

5.10.1 Contractor must agree that all invoices and purchasing card charges shall reflect the discounts and net prices established for the items/services on this contract for all orders placed even though the contract number and/or correct prices may not be referenced on each order or at time of purchasing card order.

The University must meet a statutory mandate to pay or reject invoices within 30 days of receipt of properly submitted invoices by University Accounts Payable. Before payment is made, Accounts Payable must verify that all invoiced charges are correct per this Contract. Only properly submitted invoices will be officially processed for payment.

The Prompt Payment Policy requires that your invoices be clear and complete and in conformity with the list below and must be itemized showing:

· Contractor name

· remit to address

· purchase order number

· release number if given

· date of order/release

· item manufacturer’s name or abbreviation (if applicable)

· complete item description including catalog, model and/or stock number(s) match those stated in bid

· prices per the Contract At the discretion of Purchasing, invoices not reflecting the correct discount or net prices may be short paid or disputed.

Order confirmation shall contain the same detail as listed in Section 3.6 (Samples and Evaluation) and should be sent to the address given at the time of the order is placed.

Any fees charged for use of the University’s purchasing card program are not allowed.

Payment Terms Payment will not be made until the item/service is determined to meet all specifications and has been accepted by the University. The University will pay the Contractor Net 30 as accepted by the University upon satisfactory installation.

Shipments, Duplicates and Overshipments Upon notification by the University of a duplicated order or overshipment, the items identified must be removed at the Contractor's expense. If the duplicated or overshipment items are not removed within 30 days of written notification, the University reserves the right to dispose of them as its own property and shall not be held liable for any cost for the items Insurance The Contractor shall maintain insurance levels as required in Standard Terms and Conditions, Section 22.0. A certificate of insurance must be provided upon award, and on an annual basis throughout the term of the Contract.

The Contractor shall add: “The Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an ‘additional insured’ under the commercial general, automobile and liability policies. The certificate holder shall be listed as the University of Wisconsin-System Administration or System campus for their respective purchases.

Performance Meetings The Account Representative and/or Contract Administrator must be available to meet as required with the University's Contract Administrator to evaluate contract implementation and performance and to identify continuous improvement.

Subcontracting

Activity Reports Contractor must be able to report on a semi-annual basis all items/services purchased against this contract during the designated report period, including but not limited to:

· date of order/release

· item manufacturer’s name or abbreviation (if applicable)

· complete item description including catalog, model and/or stock number(s) identical to those stated in proposal

· prices per the Contract Contract Termination

Other Eligible Purchasers U.W. System campuses may be eligible to purchase off of this contract.

This contract must not be construed as mandatory upon any University campus, State agency or municipality. The University reserves the right to issue a separate bid when deemed in the best interest of the University.

Entire Contract A contract will be awarded based on the criteria established in this Request for Bid, including attachments and any amendments issued. The BID, the bid response, and written communications incorporated into the contract constitute the entire contract between the parties. The hierarchy of documents in descending order for resolution is as follows:

Any other terms and conditions provided by the Bidder with the bid or for future transactions against this contract, including but not limited to click on agreements accepted by the Customer; shrink wrapped agreements; or terms submitted with quotations, order acknowledgements, or invoices; will be considered null and void and will not be enforceable by the Contractor unless agreed to in a written amendment signed by the University Purchasing Department. Any exceptions to this BID should be submitted with your response and alternative language proposed.

Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's letterhead, signed, and attached to the bid response as an attachment. Each deviation and exception must be identified by the section, page and paragraph to which it applies. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidder shall be held liable.

Submitting a standard Bidder contract or term and condition as a complete substitute or alternative for the language in this solicitation will not be accepted and may result in rejection of the bid.

The University reserves the right to negotiate contractual terms and conditions or reject the Bidder‘s response and proceed to the next qualified bidder. Acceptance of any contract terms or conditions proposed is at the sole discretion of UWM.

Travel Per Diems All of the Contractor’s travel and per diem expenses shall be the Contractor’s sole responsibility. Payment to the Contractor by the University shall not include an additional amount for this purpose.

Record and Audit The Contractor shall establish, maintain, report as needed, and submit upon request records of all transactions conducted under the contract. All records must be kept in accordance with generally accepted accounting procedures. All procedures must be in accordance with federal, State of Wisconsin and local ordinances.

The University shall have the right to audit, review, examine, copy, and transcribe any pertinent records or documents held by the Contractor related to this contract. The Contractor shall retain all applicable documents for a period of not less than five years after the final contract payment is made. The University reserves the right to inspect any facilities used to support this Contract.

Accommodations for Individuals with Disabilities The University will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. Please contact gillenef@uwec.edu to make a reasonable accommodation request.

Promotional Materials/Endorsements Contractor agrees that they will not use any promotional or marketing material which states expressly or implies that the University endorses either the Contractor or any party related to the Contractor or this Contract.

Energy Star The State encourages the use of equipment which meets the Environmental Protection Agency (EPA) Energy Star™ requirements. The Energy Star Program is a voluntary contract between an Original Equipment Manufacturer (OEM) and the EPA. It is not mandatory that every device offered under this bid meet Energy Star requirements but the bulk of the product line should be energy efficient. Bidder should identify those items which meet the Energy Star requirements on the Bidder Response Sheet.

Discriminatory Boycotts of Israel Effective October 27, 2017, consistent with 2017 Wisconsin Executive Order 261, contractor agrees it is not engaged in a boycott of the State of Israel and further, contractor will not during the term of the contract engage in a boycott of the State of Israel. State agencies may not execute a contract and reserve the right to terminate an existing contract with a business entity that is not compliant with this provision. This provision applies to all contracts of all values.

Environmentally Friendly “Green” Products Contractors are encouraged to identify products that are made of recycled products, that use environmentally friendly production methods, or that can be recycled at the end of their service life. The UW will make every effort to purchase “Green” products wherever feasible or possible based on individual project needs and funding available.

Debarrment Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this document you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid. Information on debarment is available at the following websites: www.sam.gov and https://acquisition.gov/far/index.html see section 52.209-6.

SPECIFICATIONS

Specifications of Items/Services to be Provided The Bidder’s response must be clearly identified by manufacturer and catalog/model/stock number and/or appropriate identification as requested on the Itemized Bid List – Cost Sheet (Attachment C). Adequate detailed specifications of the items being offered, or bid must be included with your bid. If you are bidding alternate item/s, provide complete specifications, documents and materials showing performance features and details for the items/services you propose to furnish for the items/services being bid. These will be used to establish equivalency. to ensure that the items being bid can be compared to determine if the items meet all specifications. Failure to provide the requested product specifications and information for items/services bid may disqualify your bid. UWM shall be the sole judge of the results of the verification process. The minimum acceptable quality of workmanship and materials are defined by manufacturer name (Nucraft) and product reference. Product defined by manufacturer name (Nucraft) shall be used as a basis for approving or rejecting substitutions or alternates. All items must be equal to the line items requested in function, quality, finish, and style. The specific manufacturer and styles listed have been selected to function, and aesthetically coordinate with the design schemes, program needs, and locations for which they are intended to be installed. UWM will be the sole judge in determining compatibility of function, quality, and style.

See Attachment E for the Furniture Layout and photo image. The architectural drawings (Attachment E) represent the layout of the finished space(s). However, the actual dimensions may differ slightly.

The items detailed in Attachment C to bid Nucraft or alternate are:

(8) Nucraft - Approach 84” x 42” mobile and stackable tables with flip tops and hidden casters; power to be mounted under table top and access from the side to be power outlet/USB combination, 2 per table. Laminate Wilsonart Standard Laminate – Morelia Mange 7985-38 Fine Velvet Finish Wood edge: Ebony Recon 7997-38 Stone top: Cambria or approved equal, color tbd Pulls: Hidden or push type Floating table top dimensions 12’ L x 24” W

(1) Nucraft – 45”H x 32”W HighTech lectern with compartment for AV equipment;

(2) Nucraft 36”W x 24” D coat storage closets;

(1) 72”W Nucraft – Flow credenza with storage and waste and recycling receptacles. Credenza will have stone top that extends the length of the wall and has matching support structure at the end.

Quote a mid range finish pricing for all items, final selection on finishes is TBD and UWM reserves the right to discuss specifications with winning bidder. Lectern, credenza and coat cabinets: wood venner to custom match finish sample: National Portobello on Maple (National Office Furniture).

Warranty

6.2.1 Contractor must honor, at a minimum, the manufacturer's standard warranty on items and/or parts purchased under this contract. Bidder must provide warranty term on Bidder Response Sheet and should enclose standard warranty documents with your bid.

6.2.2 Contractor must use only manufacturer trained or approved personnel for the installation of the items listed on this contract.

Maintenance or Repair

6.3.1 Contractor must perform all maintenance on site unless University grants permission to remove equipment from site.

6.3.2 Contractors must have access to replacement parts to service all furniture identified under this bid.

6.3.3 Contractor must complete all maintenance or repair services within 30 days of the initial call. If Contractor cannot complete all services within this time, the Contractor must provide a progress report of the repair to the department. The service representative shall leave with the ordering department a copy of a dated written report indicating the service performed. This report must be signed by the University Representative.

Contracting With Other Vendor Purchasing shall have the option to contract with another vendor to repair or service items if Contractor is unable to repair equipment for any reason or make necessary repairs on a timely basis.

Labor and Travel Time Bid must include labor and travel time during stated service hours. University service hours shall be defined as 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding holidays. All labor and time expenses must be listed on the Itemized Bid List (Attachment C).

Emergency Situation Emergency Service hours shall be defined as 4:01 p.m. and 7:59 a.m.

Employee Identification All Contractor’s employees, while working on University property, must wear a clearly displayed photo identification badge or uniform showing name of employee and/or company represented. Any identification must be provided by the Contractor at the Contractor’s cost.

ATTACHMENT A – BIDDER RESPONSE SHEET

NOTE: This form must be returned with your bid response. Numbers for each question below refer to the corresponding section of this document that explains the requirement. Bidder may attach additional relevant information to their bid response; identify sections to which information applies.

YES NO

3.4 Do you agree to come to the University to take field measurements if awarded? |_| |_|

3.5 Do you agree to provide a product sample demonstration if required? |_| |_|

4.5 Have you provided three references? |_| |_|

4.7 Do you agree to no minimum order quantity or dollar amount? |_| |_|

5.1.1 Do you agree with process and timeframe identified for…