Amendment Two.docx

SAP

State of South Carolina

AMENDMENT TWO

(Only highlighted or Q&A are subject to additional questions)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400021355 7/7/2021

JO MARIE BROWN, CPPO, CPPB,NIGP-CPP

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: Digital Marquee Signage Solution

USING GOVERNMENTAL UNIT: Lander University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 7/22/2021 7/29/2021 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 7/15/2021 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal Proposal

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two,

(3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

Questions & Answers

1. Do you know if they are looking for one of the following sign qualities? 6MM, 10MM, 16MM or 20MM? We are looking for the best quality possible (smallest MM). Please price all options with the exception of 3mm and 20mm.

1. Are you requiring these units to be louvered or un-louvered? Preference would be louvered

1. As follow-up, would you prefer standard non-louvered 5K nit calibrated SMD or Hi Bright double-louvered 8K Nit SMD? Preference would be 8K nit louvered, final purchase will be determined by price to quality ratio.

1. Do you have a site map (with measurements) indicting the location of each of the five displays? (for connecting options) Lander will be responsible for the connections at each location. Because of distances the signs will not be physically connect to each other by a designated cable.

1. Will you provide drawings of the existing sign structures into which the EMC(s) will install? We need to identify if there is sufficient air flow around and behind the EMC’s and that existing structures and footers meet engineering and weight standards. See examples of where the displays will go once constructed.

1. Does Lander University currently have, or should we include a lifetime data plan for the cellular modems? Offeror shall provide the lifetime data plan for the cellular modems.

1. While people often talk about diagnostics, of the 4 levels of diagnostic standards, to what level do you want to specify? Please provide pricing for all level of diagnostics.

1. Are you specifying on-demand to the tile diagnostics (Level 4)? No

1. The Reason for drawing and schematics is because the bid does not state if 4x8 are on poles or monuments. The enclosed sign for 8x16 does not give what structure inside of that sign would support the heavy 8x16. Nor does it even say if inside would allow the 8x16. Did someone already furnish this info to you? If so they should supply drawings and how they propose to do install. See examples of where the displays will go once constructed at the end of this document.

1. - Do they want single color or multi color? Multi color

1. - Do they want video or static? See Section III-Scope of work

1. - If drawings of existing structures are not provided, do we have at least 5" of depth for cabinet space? For the 4’ x 8’ displays the final sign structure will be designed around the chosen display.

1. - Can we subcontract install? Installation has been removed from this RFP.

1. - Is it Union Labor for install? Installation has been removed from this RFP.

1. - Is it Prevailing Wage? Installation has been removed from this RFP.

1. - Will you pay deposit? State law prohibits paying deposits or pre-paying for any work.

1. - Do we have more than 30 days after receipt of PO to deliver and install systems? Installation has been removed from this RFP. Please state your estimated lead time for displays in the offer.

1. - Are the specified sizes the active area? See Section III and references to “display”

1. Although not necessary, but it would be helpful to have pictures of the proposed installation sites. Installation has been removed from this RFP. See images for a visual of how the display will be housed.

1. Is there going to be an onsite inspection? Installation has been removed from this RFP.

1. Are the 4 x 8 LED on poles? Answer: Structures for the 4x8 signs have not been constructed. The 4’ x 8’ displays will be mounted in a monument style structure.

1. Scope of Work/Specifications – On page 16 of the RFP under Warranty and Services a spare parts kit is mentioned. Please confirm that an on-site spare parts kit is to be included in the total price for each individual display (i.e., quantity 5). Assuming that both the 4x8 and the 8x16 use the same spare parts, we will accept one (1) spare parts kit. If the two sizes require different spare parts, then we would need one kit for each size (one 4x8 kit and one 8x16 kit)

1. Permits – On page 32 of the RFP it states:

“During the term of the contract, the Contractor shall be responsible for obtaining, and maintaining in good standing, all licenses (including professional licenses, if any), permits, inspections and related fees for each or any such licenses, permits and /or inspections required by the State, county, city or other government entity or unit to accomplish the work specified in this solicitation and the contract.”

Could you please confirm that this is the responsibility of the display contractor or will that be the responsibility of the support structure contractor? Installation has been removed from this RFP.

Samples of displays. Double-click to open.

III. SCOPE OF WORK/SPECIFICATIONS

Lander University is seeking proposals to provide digital marquee signage in outdoor locations across our campus. The purpose is to support the mission of the University and provide our students, faculty, staff and the greater Greenwood community with information about University events and information to cover safety and security needs.

Scope of Work

Lander University is seeking digital marquee signage that is capable of, equipped with, made from, and functionally supported by, one (8’x16’), 2-sided display and four (4’x8’), 2 sided displays

1. Capabilities:

a. Running 24/7 in all-weather types, without overhead coverage and in open air.

b. Displaying high quality pictures, moving graphics, slides, and static information.

c. Have a working photocell allowing for automatic dimming of the sign.

d. Seamlessly integrate with or possibly replace (in the future) digital signage systems such as Dyna Sign, Visix or Carousel without losing required/in-place functionalities or integration mechanisms with other systems.

e. If the software solution is proprietary to the display manufacturer, Lander University has full rights to use, with the ability to add and manipulate content.

f. Wireless display content information uploads, either by cell carrier modem, or other secure wireless transmitting system.

g. Remote monitoring system, with the capability of sending Automatic Alerts to Lander University if there is a sign panel problem.

h. The ability to do color/LED corrections for each panel by Lander University through software and by the manufacturer remotely.

i. Must have the ability to divide the display into quadrants for different information on each area.

2. Display size and technical requirements

a. Ideal display size would be four-foot high by eight-foot wide, or as close to those measurements as Manufacture’s panel size allows without going smaller than, for the four (4’x8’) signs. Display size for the one (8’x16’) must fit in the eight-foot high by sixteen-foot wide already built sign enclosure.

b. All power requirements for the displays must be included in the proposal to include voltage, watts, and amperage per display, and what is needed for power connection to displays.

c. Weight for displays must be listed in the proposal.

d. Weather/IP ratings, operational temperature range for the panels and type of connections for wiring must be included in the proposal.

e. Information on how the display is mounted to the sign structure and requirements for mounting design.

f. Information on panel-to-panel interconnections and display to wireless information device connections must be included in the proposal

3. Warranty and Service

a. Length of Warranty for displays and workmanship.

b. What is covered in said Warranty?

c. Service call time frames.

d. Parts shipping time frames.

e. Guarantee of available parts time frame, how long will have replacement parts for displays at the minimum number of years.

f. List of Purchaser serviceable/replaceable parts.

g. A spare parts kit for all displays with the number of panels, power modules and wires.

h. Are there yearly service fees or upgrade fees for the software solution over the life of the displays?

i. Is the subscription or monthly cost associating the wireless transmission of content to the display?

j. Training for users once the displays are operational, and ongoing with any changes to the software solution.

k. Technical support for displays over the life of the displays.

Lander University will own all data associated with this effort, including user information and log data. Respondent may not use data in any way other than to serve Lander.

DELIVERY/PERFORMANCE LOCATION -- SPECIFIED (JAN 2006)

After award, all deliveries shall be made and all services provided to the following address, unless otherwise specified:

Lander University Central Receiving 204 W. Henrietta Ave Greenwood, SC 29649

[03-3030-1]

DELIVERY DATE -- 30 DAYS ARO (JAN 2006) (MODIFIED)

Unless otherwise specified herein, all items shall be delivered no later than thirty days after contractor's receipt of the purchase order. If the using governmental unit requests delivery sooner than the time specified, contractor may invoice the ordering entity any additional shipping charges approved by the ordering entity on the purchase order. [03-3037-1] Items estimated lead times shall be included in the Offer. Awarded Offeror will coordinate delivery date with using Agency.

INSTALLATION (MODIFIED)

Contractor shall install all items acquired pursuant to this contract as described in the proposal.

QUALITY -- NEW (JAN 2006)

All items must be new. [03-3060-1]

TECHNICAL SUPPORT -- INCLUDED (JAN 2006)

Upon request, contractor shall provide technical assistance or service. Such service shall be available within 24 hours following request. [03-3075-1]

TRAINING (MODIFIED)

Upon request, contractor shall demonstrate equipment within 5 days after installation. delivery.

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