AMENDMENT ONE.pdf

SAP

State of South Carolina

Invitation For Bid

REVERSE AUCTION

Amendment No. One

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

5400026312 03-Jan-2024

REBECCA NICHOLS

803-898-1262 NICHOLRJ@dhec.sc.gov

DESCRIPTION: Pap Testing / Serum Chemistry Testing USING GOVERNMENTAL UNIT: SC Dept of Health & Environmental Control

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

(See Page 6 – Step 1 for Instructions)

SUBMIT OFFER BY (Opening Date/Time): 1 / 18 / 2024 2:30 PM ET (See "Deadline For Submission Of Offer" provision)

ONLINE REVERSE AUCTION (Date/Time): 2 / 06 / 2024 11:00AM ET

QUESTIONS MUST BE RECEIVED BY: 12 / 28 / 2023 Midnight ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (Reverse Auction Online ONLY) CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 2 / 13 / 2024. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision) Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009):

Preferences do not apply - §11-35-1529(4) per SC Consolidated Procurement Code.

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

Preferences do not apply - §11-35-1529(4) per SC Consolidated Procurement Code.

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one) PAGE TWO (SEP 2009) End of PAGE TWO

OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:

DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2 Monday – Friday 8:00 AM – 4:30 PM Offeror instructions can be found at:

https://www.procurement.sc.gov/doing-biz/submitting-offers

NOTICE

• To submit bids vendors should use either Google Chrome or Microsoft Edge, which are compatible with SAP. Other browsers may not function properly and may prohibit bid submissions.

• Only offers with a status of “submitted” will be accepted by the State. (See Online Bidding Instructions clause in Section II.B.)

• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their response.

• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal

• Submitting Confidential Data - https://www.procurement.sc.gov/legal/general-info

PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR

OFFEROR INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE

OFFER WILL BE DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER

CONSIDERATION.

IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”, THE

OFFER WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER

CONSIDERATION.

https://www.procurement.sc.gov/doing-biz/submitting-offers https://vendorportal.sc.gov/irj/portal https://www.procurement.sc.gov/legal/general-info

AMENDMENT NO. ONE

INVITATION FOR BID NO. 5400026312

Description: REVERSE AUCTION – Pap Testing / Serum Chemistry Testing

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS – AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE

POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

[02-2A097-1]

The following prospective offeror question and agency response is hereby incorporated into the solicitation.

Question 1: There is a reference to providing LIMS equipment in section 3.91.1.1 through 3.911.4, what specific support materials and equipment is DHEC clinics expecting? For example, if the provider systems can be accessed over the internet through a web browser, will DHEC provide and be using its own desktop/laptop computers to access providers LIMS or will equipment need to be provided? Also, is there any other material and equipment required even outside of the LIMS access over the web to DHEC by provider?

State’s Response: The current vendor provides Dymo label printers and any consumables associated with them.

Computers are provided by DHEC.

Question 2: There is a reference in section 3.14.1.3, “frequency of shipments will vary due to client volume and clinic schedules” – can the provider request the number of shipments per month by location or specific scheduling of number of pickups per week at each location?

State’s Response: The frequency of shipments depends on the clients being seen.

Question 3: Has this been awarded in the past? If so, I would greatly appreciate it if you would provide a link to a winning proposal.

State’s Response: Pap Testing and Serum Chemistry Testing have been solicited separately in the past.

Pap Testing link:

https://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400016184 Serum Chemistry Testing link:

https://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400017965

Question 4: Please confirm the estimated annual volumes for the Pap and HPV testing. There are discrepancies between the volumes stated in the Scope of Work (sections 3.11.1. & 3.11.2.) and the Bidding Schedule/Price Business Proposal.

State’s Response: The Bidding Schedules have been revised to reflect 5-year estimates. Please see below. Please note that pricing will be submitted online during the Reverse Auction.

Question 5: Please confirm when Offerors are to return the signed Attachment C-EasiBuy T&C. Is it after the Offeror is contacted by EasiBuy?

http://www.procurement.sc.gov/ https://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400016184 https://webprod.cio.sc.gov/SCSolicitationWeb/contractSearch.do?solicitnumber=5400017965

State’s Response: As stated on Page 6 of the solicitation document, Submit your agreement to the contract terms and conditions before the “Submit Offer By” date of January 18, 2024 (from Page 1).

REVISED BIDDING SCHEDULES

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

LOT 1

Line Number Quantity Unit of Measure Unit Price Extended Price

0001 60,000 each

Product Catalog: 94855 - Medical and Laboratory Services (Non-Physician)

Item Description: Lot 1: ThinPrep Pap Test

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0002 18,000 each

Item Description: Lot 1: ThinPrep Screen w/HPV Reflex

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0003 18,000 each

Item Description: Lot 1: ThinPrep/HPV Combo - HPV Pap Test

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0004 1 each

Item Description: Lot 1: Implementation Fee, if necessary

LOT 2

0006 6,000 each

Item Description: Lot 2: CBC with Differential

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0007 6,000 each

Item Description: Lot 2: CBC without Differential

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0008 1,000 each

Item Description: Lot 2: Lymphocyte Subsets - See Note

Tendering Text: Subsets: CD4, CD8 and CD4/CD8 ratio. All-inclusive cost and in accordance with all specifications and requirements listed herein.

0009 100 each

Item Description: Lot 2: AST and Alkaline Phosphate (ALT)

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0010 9,000 each

Item Description: Lot 2: Treatment Panel - See Note

Tendering Text: Treatment Panel to include AST, ALT, Total Bilirubin, ALP, Uric Acid, Blood Urea Nitrogen (BUN), Creatinine, Glucose, BUN/Creatinine Ratio. All-inclusive cost and in accordance with all specifications and requirements listed herein.

0011 250 each

Item Description: Lot 2: Hemoglobin A1C

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0012 50 each

Item Description: Lot 2: Creatinine

Tendering Text: All-inclusive cost and in accordance with all specifications and requirements listed herein.

0013 1 each

Item Description: Lot 2: Implementation Fee, if necessary

END AMENDMENT NO. ONE