Amendment One.docx

SAP

State of South Carolina

Amendment One Only items highlighted in yellow or Q&A are subject to additional questions.

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022251 11/9/2021

JO MARIE BROWN,CPPO,CPPB,NIGP-CPP

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, ITMO 1201 Main Street, Suite 601 Columbia SC 29201

DESCRIPTION: Enrollment Management Services

USING GOVERNMENTAL UNIT: Coastal Carolina University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/01/2021 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/05/2021 11/15/2021 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE:

Non-Mandatory Virtual Pre-Proposal Conference DATE & TIME: 11/05/2021 at 10:00 am

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

Email Jmbrown@mmo.sc.gov at least 24 hours prior to meeting for log-in information.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524, e (5)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation

(1) by signing and returning the amendment,

(2) by identifying the amendment number and date in the space provided for this purpose on Page Two,

(3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

Questions & Answers

· Can Coastal Carolina please confirm vendors should incorporate responses to the Scope of Work (Section III) in their Technical Proposal, adding additional sections as needed to respond to all of the items listed in the Scope of Work? Please follow order and respond to questions listed in IV. Information For Offerors To Submit.

· Due to COVID-19 and local mandates, our firm has continued to restrict access to our local office and employees are required to work remotely for the time being. With this in mind are you willing to accept an electronic signature in lieu of a wet ink signature on all forms? Yes

· Has Coastal Carolina assigned weight values to the Evaluation Factors provided in the RFP? The evaluation factors are ranked in order of importance as well as weight values. The State does not post the weight value.

· Can Coastal Carolina please confirm if vendors need to include the Data Security and Governance – Information Security and Access Control Questionnaire in their responses or provide this only if awarded? Please provide with your proposal.

· Can Coastal Carolina please confirm if it does not desire line by line responses to the Qualifications (Section V) if those items are not relevant? If it is not relevant, a response is not necessary.

· Has Coastal Carolina identified a budget for this initiative, and if so, is it possible to share? Is there a price above which proposals would not be accepted? Does that include pass-through and list costs? The State does not post budget information. All proposals are accepted. If you are the highest ranked responsive and responsible Offeror, negotiations may be needed to discuss cost.

· Are vendors awarded evaluation points for using disadvantaged small businesses as subcontractors? No

· Can Coastal Carolina please provide a details decision timeline for this RFP (e.g., finalist presentation, intent to award, etc.)? The partnership would need to be in place by 7/1/2022.

· Can Coastal Carolina please provide the enrollments across the last three classes? What specific enrollment targets do you want to achieve? First-Year Enrollment: Fall 2018: 2,329, Fall 2019: 2,304, Fall 2020: 2,056, Fall 2021: 2,519. Transfer Enrollment: Fall 2018: 677, Fall 2019: 717, Fall 2020: 652, Fall 2021: 744.

CCU seeks to at least sustain and preferably grow enrollment, while not lowering academic quality or impacting retention and persistence.

· Section IV states that bidders “must upload an image of a signed Cover Page and Page Two.” Does the university require a separate image file (e.g., JPEG or PNG) uploaded to the bid site and saved to the USB? Or can bidders include the signed forms in the final PDF of our response? The signed forms may be included in the Business Proposal.

· The RFP states bidders “should submit a summary of all insurance policies you have or plan to acquire to comply with the insurance requirements stated herein”; however, we do not find insurance requirements stated in the RFP. Please provide the university’s insurance requirements. If it’s not specified in the clauses, you do not need to submit anything with your proposal.

· Re: Section IV., under Technical Proposal requirements, Experience and Qualifications, item 3: the last two sub-bullets start over the lettering order at a. Because we are to repeat numbering and lettering in our response, please clarify if these items should be 3.f. and 3.g.? Please use f. and g.

· I am having trouble accessing the procurement website. Please use the following link to access our site: www.procurement.sc.gov

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