Amendment One.docx

SAP

State of South Carolina

AMENDMENT ONE

(Only items highlighted in yellow or questions and answers are subject to additional questions)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400017760 7/25/2019

JO MARIE BROWN,CPPO,CPPB

803-896-0670 jmbrown@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: SCSU Student Bookstore Operations

USING GOVERNMENTAL UNIT: South Carolina State University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 8/05/2019 8/14/2019 at 11:00 am (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 7/12/2019 8/7/2019 at 3:00 pm (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal, One (1) Electronic Business Proposal, One (1) Electronic Redacted Copy of Technical Proposal marked "Redacted", One (1) Electronic Redacted Copy of Business Proposal marked "Redacted", (See “Submitting Redacted Offers” provision Section IV, “Submitting Confidential Information” Section II.A., & “Electronic Copies-Required Media and Format” provision Section II. B.)

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal DATE & TIME: July 11, 2019 at 1:00 pm

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Request for Proposals per SC Consolidated Procurement Code Section 11-35-1524

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE:

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation

(1) by signing and returning the amendment,

(2) by identifying the amendment number and date in the space provided for this purpose on Page Two,

(3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

Questions and Answers

Question: Stadium Store – Please provide square footage that will be allocated for this retail operation.

Answer: As indicated in the RFP, “exact location of the proposed Stadium Store will be determined”

Question: Please provide a CADD drawing.

Answer: Not available

Question: Public Opening – What information will be disclosed at the public opening?

Answer: No information will be provided other than that the time for bids has expired and no additional offers are accepted.

Question: Sales – Please provide sales for FY 2017-2018 and year to date for FY 2018-2019 by product category – New Textbooks; Used Textbooks; Digital; Inclusive Access; Rental; Trade; Supplies; Computer Hardware; Clothing; Gifts; Convenience; Graduation; Backpacks; Dorm; etc.

Answer:

Category

Question: Inventory Purchase – Please confirm the inventory purchase is between vendors.

Answer: Yes, the transaction would be between incoming and outgoing bookstore management company.

Question: Athletics Are athletic sales handled by the Bookstore currently?

Answer: Yes

Question: Do the athletic venues have secure retail space for vendor products and sale?

Answer: No

Question: Athletic Website - Is the athletic website e-store being reviewed as part of this RFP process?

Answer: Athletics does not have a separate e-store. The University e-store is part of the RFP.

Question: If so, are sales for this website consolidated as part of the reported sales?

Answer: The University e-store sales are part of the reported sales

Question: Fixtures & Furniture – Does the University own the existing furniture and fixtures? Answer: No If yes, please provide if there is an undepreciated value remaining and that dollar value as of the anticipated transition date.

Question: Are the current furniture items and fixtures available for vendor use?

Answer: No, unless the vendors negotiate the sale privately amongst themselves.

Question: When was the bookstore last renovated?

Answer: 7 years

Question: What was the capital outlay for the renovations, furniture and fixtures?

Answer: $379,000

Question: Third Party Agreements – Is the University or specific Department currently engaged in or pending any third-party relationships where course materials bypass the bookstore?

Answer: N/A If yes, please provide the vendors and the courses involved.

Question: Discounts – Are there any programs that receive discounts on educational materials? Answer: N/A If yes, please provide the program and discount details.

Question: Financial Arrangement – Please provide the current financial arrangements in place – commissions; guarantee; scholarships; capital investment; signing bonus; etc.

Answer:

Commissions 14% on sales up to $2.5M 16% on sales greater than $2.5M

Guaranteed minimum of 90% of prior year Scholarships $10K General Scholarship - annually $2K Book scholarships – annually

Question: Gross Sales – Please provide the current definition of Gross Sales.

Answer: All sales (i.e., store, e-store, web, catalog, mail order, etc.) including text rental fees and replacement cost of rental text not returned, but excluding text rental processing fees, refunds, taxes, and commissions on graduation rings and regalia.

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