AMENDMENT ONE.doc

SAP

State of South Carolina Invitation For Bid Amendment One Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027040 05/31/2024

REBECCA DABNEY

803-299-1624 Becky.dabney@scmd.sc.gov Adjutant General's Office 1 National Guard Road Columbia SC 29201-4752

DESCRIPTION: Grease Trap/Septic Pump Out

USING GOVERNMENTAL UNIT: Adjutant Generals Office

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 06/20/2024 10:00AM (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 06/13/2024 10:00:00 (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE ONLY

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________ ___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) _________________________________________________ Area Code - Number - Extension Facsimile _________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause) ____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses) ____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS (FEB 2015)

(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the Cover Page. Label any communication regarding your questions with the name of the procurement officer, and the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)] Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We will not identify you in our answer to your question. (b) The State seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and open competition. [See R. 19-445.2140] [02-2A095-2] QUESTIONS MUST BE EMAILED TO BECKY.DABNEY@SCMD.SC.GOV BY JUNE 13, 2024 10:00 AM.

VENDOR QUESTIONS AND ANSWERS

1) Regarding Tables 1, 2, 3 (the 3 regions for grease trap pumping), these all have a column ‘cost pump&dispose but do not see an actual total per region (there is a $ sign though at end of each though). Is this supposed to be a lump sum cost for each one, then a total for each of the regions as a lump sum? Response: Yes, a Lump Sum cost per location with a total for each region.

2) Regarding Table 4 (septic location), these do not have an individual cost column but just a ‘cost per gallon to pump-out & dispose’. I wanted to confirm that this table is just a unit rate per gallon to pump & dispose. Response: Yes, this is just a Unit Rate price per location.

3) Regarding Section VII. Bidding Schedule/Price-Business Proposal table on Page 28 of the Solicitation and the Table 5 – unit prices. I wanted to see if both tables are required to be submitted. Table 5 attachment appears that it is the same for Lines 0002, 0003, 0004 and 0005 on Page 28 minus the Line 0001 for Agency Contract, Grease trap pump-out. Response: Yes, you are correct, they are one in the same, so Table 5 can be deleted. It was included as a reference, onl;y.

a. Line 0001 - Agency Contract, Grease Trap Pump-Out in gallons – indicates a unit price and extended price. What pricing is to go here? (tables 1, 2 and 3 appear to be lump sum per site)

b. Line 0002 – Grease Trap Pump-Out: Hourly Labor Rate in hours - indicates a unit price and extended price. Is this just for repairs (this is also on Table 5) and what would be an extended price if just a hourly rate?

c. Line 0003 – Grease Trap Pump-Out: Parks Mark up (each) – indicates a unit price and extended price. Assume for repairs and (this is also on Table 5) assume both unit and extended would be the same here.

d. Line 0004 – Grease Trap Pump-Out: Septage Pump Out (gal) – indicates a unit price and extended price. Is this just for when repairs are needed? (this is also on Table 5) Assume unit price and extended price the same.

e. Line 0005 – Grease Trap Pump-Out: Mileage Rate (mile) – indicates a unit price and extended price. (this is also no Table 5) Although we do not intend to charge any mileage, is this just for repairs?

Are the annual grease traps/septic pump outs all scheduled during the same round during the year for the annual servicing? I.e. would the contractor be able to complete one entire region doing the sites back-to-back until complete or is each site on individual different schedules? I.e. should we assume to price as if you are doing each site individually and coming back?

All sites within a region can be completed at the same time. It will be up to the contractor, to complete a routing schedule that will be most cost beneficial for a Region.

I noticed that Walterboro Armory is listed for both the Upstate region table 1 and coastal region table 3. I believe it is not supposed to be in the Upstate table but wanted to confirm.

Table 1 has been updated with the Walterboro Armory removed from the list.

I am questioning the quantity on the first line item for grease traps. The quantity on the form is only 1 gallon, but I calculated a total of 41,550 gallons based on all of the locations and sizes per each location. This is the main driver for the total bid amount and I am questioning how it should be presented on the online form. If I do not take into account the total gallons pumped it looks like our total bid amount is about $100.00, which would be inaccurate.

Table 1, 2 and 3 should be used to quantify the cost per location for a specific region.

Table 5 - Unit Prices is to be used for pricing the pump-out of septic tanks, only, at a cost per gallon (for price of pump truck use), plus labor cost, plus mileage. These line items may also be use, should a second pump-out of a grease trap be required in order to complete necessary repairs to a specific unit.

The low bid for each region will be based on the total cost to pump-out, transport and dispose of grease trap material and will be the basis for the award of a contract per Region.

SAP

III. SCOPE OF WORK/SPECIFICATIONS

Scope of Work:

Provide for annual pump-out and cleaning of grease traps and on-call pump-out of septic tanks located at Agency owned and maintained facilities as listed in Tables 1, 2,3 and 4, attached. Facilities with grease traps are located across the state of South Carolina; whereas, septic tanks are located at the Clarks Hill Training Site (Plum Branch, SC), McCrady Training Center (Eastover, SC), McEntire JNG Base (Eastover, SC) and at the Laurens, Newberry, Orangeburg, and Wellford Armories. Addresses along with grease trap and septic tank capacities are identified in the attached tables.

Contractor shall be able to pump-out and clean all units in accordance with OSHA and DHEC regulations. Additionally, this contact will include any repairs to traps, interceptors and tanks along with repairs to septic tank drain fields.

Contractor shall provide costs as follows:

· A lump sum cost per Region for annual pump-out, cleaning (pressure washer) and grease disposal/recycling of all grease traps, to include a cost per location (See Tables 1, 2 and 3). Vendors should include pricing for facilities with units “Not In Service”, as they are being renovated or scheduled for renovation and are not active at this time, but will be added annually as renovations are completed.

· A line item cost per hour for a technician to complete any required grease trap repairs (See Table 5).

· A line Item cost for percentage mark-up on parts for any required repairs (See Table 5).

· A line item cost per gallon to include technician and service truck and waste disposal for pump-out of septic tanks (See Table 5).

· A line Item cost per mile for travel to facilities to pump-out any septic tank, to include disposal (See Table 5).

As part of their solicitation response, the contractor shall provide the name and contact information for disposal/recycling facilities that will receive the grease and/or waste.

VENDOR’S RESPONSIBILITIES:

The Vendor shall:

A.

Directly employ and supervise technicians working under this contract. The technicians must be qualified and experienced in operating the equipment required to complete all services.

B.

Employ service technicians throughout the life of the contract to perform the work required under this Scope of Services who are knowledgeable and proficient in the operation and upkeep of units identified.

1.

Have fully equipped service trucks and other support equipment.

2.

All employees of the successful bidder must have a valid REAL State Driver’s License and/or ID, and employer’s will be required to provide Department of Homeland Security e-Verification reports on all employees for access to facilities on Federal property. The successful Bidder shall provide required e-Verification reports and driver’s license/ID numbers of all employees within fourteen days of the Contract Award, and shall provide same documents for all new hires within seven days of their hire date.

3.

Provide a one-year warranty on all repairs provided under this Agreement.

4.

Provide a written report (to be developed after vendor selection) to the Agency’s Contract Manager upon completion of services outlined, detailing all work performed along with the appropriate waste disposal manifest indicating volume of grease/waste removed, hauled and the receiving facility.

CONTRACT AWARD:

The basis for awarding a contract will be based on the low bid amount to pump-out, clean and dispose of grease from each group of regional locations. Vendors shall provide a lump sum cost per location for annual pump-out, cleaning (pressure washer) and grease disposal/recycling of all grease traps. Based on the low bid amount per region, a vendor maybe awarded a contract for one, two or all regions.

This contract will be an annual award with the option for renewal up to four (4) additional years.

SAP

VIII. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL

BIDDING SCHEDULE (NOV 2007)

Product Catg.:

Item Description: Agency Contract, Grease Trap Pump-Out

Tendering Text:

Internal Item Number: 1

Product Catg.:

Item Description: Grease Trap Pump-Out: Hourly Labor Rate

Internal Item Number: 2

Product Catg.:

Item Description: Grease Trap Pump-Out: Parts Mark-Up

Internal Item Number: 3

Product Catg.:

Item Description: Grease Trap Pump-Out: Septage Pump-Out

Internal Item Number: 4

Product Catg.:

Item Description: Grease Trap Pump-Out: Mileage Rate

Internal Item Number: 5