Amendment No. 1 to RFP No. PB 19-6 Automated Teller Machine Concession Agreement.pdf

Palm Beach County Board of County Commissioners County Administrator Mack Bernard, Mayor Verdenia C. Baker Dave Kerner, Vice Mayor Hal R. Valeche Gregg K. Weiss Robert S. Weinroth Department of Airports Mary Lou Berger Melissa McKinlay www.pbia.org

AMENDMENT NO. 1

REQUEST FOR PROPOSALS NO. PB 19-6

April 9, 2019

AUTOMATED TELLER MACHINE CONCESSION AGREEMENT

PALM BEACH INTERNATIONAL AIRPORT

Amendment No. 1 is issued to provide additional information and clarification to the Request for Proposals

(RFP).

Proposers are advised of the following information pertaining to the RFP:

1. The sign-in sheet from the Pre-Proposal Conference held on April 9, 2019, is attached as Attachment

“A” to this Amendment No. 1.

2. The PowerPoint presentation from the Pre-Proposal Conference held on April 9, 2019, is attached as Attachment “B” to this Amendment No. 1.

3. Section 5.02(A) of the Concession Agreement (Attachment “3” to the RFP) is deleted in its entirety and replaced with the following:

The Minimum Annual Guarantee for each Contract Year shall be as follows:

Time Period Minimum Annual Guarantee First Contract Year Fifteen Thousand Dollars ($15,000.00)

Second Contract Year and each Contract Year thereafter

Eighty five percent (85%) of the Annual ATM Privilege Fee for the preceding Contract Year, but in no event less than Fifteen Thousand Dollars ($15,000.00).

(REMAINDER OF PAGE LEFT INTENTIONAL BLANK)

Summary of Attachments “A” thru “B” to Amendment No. 1:

Attachment “A” - Sign-in sheet from the Pre-Proposal Conference held on April 9, 2019

Attachment “B” - PowerPoint presentation from the Pre-Proposal Conference held on April 9, 2019

ATTACHMENT “A”

TO

PRE-PROPOSAL CONFERENCE

SIGN-IN SHEET

ATTACHMENT “B”

TO

PRE-PROPOSAL CONFERENCE

POWERPOINT PRESENTATION

Request for Proposals RFP No. PB 19-6

AUTOMATED TELLER MACHINE CONCESSION AGREEMENT

Palm Beach International Airport

Palm Beach International Airport (PBI) Overview

● Owned by Palm Beach County, operated and managed by its Department of Airports.

● Medium hub airport serving more than 6.5 million total passengers annually.

● Commercial air carriers include: Air Canada, American, BahamasAir, Delta, Frontier, JetBlue, Silver Airways, Spirit, Southwest, and United.

● PBIA passenger data and flight data is available on our website at www.pbia.org.

http://www.pbia.org/

Concession Opportunity

● Required Services - Operate and maintain Automated Teller Machines (ATMs) at PBIA in accordance with the terms and conditions of the Concession Agreement (Attachment “3” to the RFP).

● Term – 3 year initial term, effective 10/1/19, with one(1), 2-year renewal option (Section 1.2 of the RFP).

● Minimum Annual Guarantee – The initial MAG is $15,000. MAG shall be adjusted annually to 85% of the prior year’s Privilege Fee, but in no event, less than $15,000.

ATM Locations

● Attachment “1”of the RFP document is a map of current ATM locations.

Main Terminal (Level Two)

Departures/Ticketing (Level Three)

Concourse B

Concourse C

Arrivals/Baggage Claim (Level One)

● Optional site visit of current ATMs will immediately follow the conclusion of this meeting.

Proposal Response Form- Appendix “A” to the RFP Proposal Response Form shall be completed and signed in its entirety, or the proposal shall be deemed NON-RESPONSIVE

● Section 1(A) Annual ATM Privilege Fee – Indicate the proposed Percentage (%) of total Annual Transaction fees to be paid to County. The Annual ATM Privilege Fee shall not be less than thirty-five percent (35%).

● Section 1(B) Proposed Transaction Fee Amount – Indicate the proposed Transaction Fee(s) to be charged customers for cash withdrawal, cash advance transactions, balance inquires and for any other transactions that may be performed by a customer utilizing the ATMs. The initial Transaction Fee charged shall not exceed ($3.00).

● Section 1(C) Proposed Transaction Fee Exemptions - Identify transactions that are proposed to be exempt from Transaction Fees, if any.

● Section 2 Proposed Airport Concession Disadvantaged Business Enterprise (ACDBE) Particpation – The ACDBE Participation goal for this solicitation is 4.5%.

Exceptions to the Concession Agreement

● Proposers should generally identify all proposed changes, alternatives and exceptions (“Exceptions”) to the Automated Teller Machine Concession Agreement (Attachment “3”) in their Proposals. The County is not obligated to accept such Exceptions.

● Proposers may NOT propose changes to the Minimum Proposal Requirements set forth in Section 3 of the RFP (i.e., Maximum Term, Minimum Annual Guarantee or Privilege Fees, etc…) in the Proposal Response.

● Proposers may request the Department to consider changes to the Minimum Proposal Requirements prior to the Deadline for Submission of Written Comments/Questions (April 12, 2019).

ACDBE Schedules

The following Airport Concession Disadvantaged Business Enterprise (ACDBE) Schedules MUST be completed in their entirety and submitted with the Proposal Response Package:

Schedule 1, List of Proposed ACDBE Firms (Appendix “C”)

Schedule 2, Letter of Intent to Perform as an ACDBE (Appendix “D”)

Schedule 3, Demonstration of Good Faith Efforts (Appendix “E”)

If committing to 4.5% ACDBE participation.

If unable to meet the 4.5% ACDBE participation, Section 2 of Schedule 3 (pages 2-7) must be completed.

ACDBE Schedule 3 – Good Faith Efforts

● Palm Beach County has established an Airport Concession Disadvantaged Business Enterprise (ACDBE) participation goal of 4.5%.

● If the goal is not achieved, proposers must demonstrate that they have made good faith efforts to meet the ACDBE goal.

● If less than 4.5% ACDBE participation is proposed, Section 2 of Schedule 3 - “Demonstration of Good Faith Efforts” MUST be completed in its entirety and submitted with the Proposal Response. Failure to submit a fully completed Schedule 3 will result in the proposal being deemed non-responsive.

● Actions constituting evidence of good faith efforts are described in Appendix A to 49 CFR Part 26. Examples of good faith efforts are also listed on Schedule 3.

ACDBE Common Mistakes

● Firms must be certified by the Unified Certification Program for the State of Florida as an “ACDBE”.

● Information regarding ACDBE certification status may be found through the State of Florida’s Florida Department of Transportation Equal Opportunity Office website at:

https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/ or by contacting the Department of Airports’ AC/DBE Office at (561) 471-7403.

● Certification as a SBE/MWBE by any other program does not count toward achievement of the ACDBE goal.

https://fdotxwp02.dot.state.fl.us/EqualOpportunityOfficeBusinessDirectory/

Amendments to the RFP

● Amendments to this RFP will be posted on the Palm Beach County Vendor Self Services Website: https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService as they are issued. Proposers should register or activate an account on the Palm Beach County Vendor Self Services Website listed above. You may also view all Amendments by selecting “Public Access” on the Vendor Service Website, but we strongly encourage registration on the site.

● It is the sole responsibility of proposers to routinely check this website for amendments that may be issued prior to the deadline for submission of proposals.

● Proposers should not rely on any representations or statements that are not contained in the RFP or a formal written amendment to this RFP.

http://www.pbia.org/

Amendment 1

Presentation and sign in sheet

Modification to the Concession Agreement (Attachment 3 to this RFP). Section 5.02(A) of the Concession Agreement is deleted in replaced with:

Time Period Minimum Annual Guarantee

First Contract Year Fifteen Thousand Dollars ($15,000.00)

Second Contract Year and each Contract Year thereafter

Eighty five percent (85%) of the Annual ATM Privilege Fee for the preceding Contract Year, but in no event less than Fifteen Thousand Dollars ($15,000.00).

The Minimum Annual Guarantee for each Contract Year shall be as follows:

Checklist of Required Proposal Documents Proposal Requirements are Listed in Section 3 of the RFP

Section 3 identifies the information required to be submitted as a part of your proposal. A checklist can also be found in Appendix F to the RFP.

Checklist of Required Appendices to be Submitted with the Proposal by 4/23/19:

Appendix A - Proposal Response Form

Signature page must be signed and sealed or notarized

Appendix B - Drug-Free Workplace Certification

Appendix C - Schedule 1, List of Proposed ACDBE Firms

Appendix D - Schedule 2, Letter of Intent to Perform as an ACDBE

Appendix E - Schedule 3, Demonstration of Good Faith Efforts to Achieve ACDBE Goal

Section 2, of Schedule 3 must be completed in its entirety if proposed ACDBE participation commitment is less than 4.5%

Failure to submit all items listed will result in the disqualification of your proposal.

RFP Timetable

● Deadline for Submission of Written Comments/Questions to the Contact Person:

1:00 p.m. local time, Friday, April 12, 2019

● Proposal Response Deadline:

2:00 p.m. local time, Tuesday, April 23, 2019

● Anticipated Selection Committee Meeting Date (if necessary):

1:30 p.m. local time, Wednesday, May 8, 2019

● Award Date: TBD

● Commencement Date: Tuesday, October 1, 2019

QUESTIONS?

END OF ATTACHMENTS TO AMENDMENT NO. 1