Amendment Laundry Equipment_36C24627Q0039 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-28-2026

652-27-1-657-0035

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24627Q0039

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-02-2026 5:00pm EDT x The purpose of this amendment is to:

1. Add Wage Determinations 2015-4313 Revision No. 35 Date of Last Revision 8/11/2026

2. Respond to vendors’ questions.

3. Extend Q&A after site visit until 9/29/26 at 5:00 pm.

4. Extend solicitation end date to 10/02/2026 at 5:00 pm EST.

5. Updated Statement of Work in response to Q&A number 1.

Cole Culley

Response to questions.

· Scope: The equipment list includes the Parker boilers, Atlas Copco compressors and air dryers, conveyors, the Milnor tunnel system, and the T.E.A. heat recovery equipment, but the preventive maintenance checklists in Section 5 do not address them. Are these items in scope, and if so, what services are expected for them? They should have been included in the scope, and PM’S are what is expected of this equipment. Updated Statement of Work to include equipment.

· Emergency service: Is the contractor expected to respond to breakdowns between the monthly on-site weeks? If so, what response time is required, and should that cost be included in the monthly price? Yes, within 23 hours of said call for emergency calls. A clin can be added to the contract for emergencies.

· Wage determination: Clause 52.222-41 (Service Contract Labor Standards) is included, but no wage determination is attached. Please provide the applicable wage determination. Wage determination is added to this amendment.

· Period of performance: The schedule shows a start date of 09-22-2026, which is before the quote due date, and the price evaluation references option periods under FAR 52.217-8 while the schedule has a single 12-month CLIN. Please confirm the anticipated start date and whether any option periods apply. The period of performance will be updated to current dates once quotes are in and we are ready to award.

· Site visit: Because the site visit on September 28 falls after the question deadline, will questions arising from the site visit be accepted? If there are any questions after the site visit there will be another amendment on Sam.gov only addressing questions from the site visit. Q&A will be extended to September 29, 2026, 6:00 pm EST.

· Subcontracting / Similarly Situated Entity: May the SDVOSB prime contractor satisfy the service requirements using qualified technicians employed by a subcontractor, provided the arrangement complies with VAAR 852.219-75? If the subcontractor is also a certified SDVOSB under the applicable NAICS code and qualifies as a similarly situated entity, will the subcontractor’s performance costs be excluded from the amount considered subcontracted to non-similarly situated entities for purposes of the limitation on subcontracting?

The SDVOSB prime may satisfy the SOW Section 5 staffing requirement (two technicians onsite, one week/month for 12 months) using a subcontractor's technicians, provided the arrangement complies with VAAR 852.219-75. If the subcontractor is a certified SDVOSB under NAICS 811310 and thus qualifies as "similarly situated" (per VAAR 852.219-73(d)(5) and 13 CFR 125.1/125.6), its performance costs are excluded from the non-similarly-situated bucket entirely — they don't count against the 50% limitation.

· Technical Capability: May the prime contractor rely upon and include the qualifications, technical capabilities, equipment experience, and personnel qualifications of its proposed subcontractor/similarly situated SDVOSB in demonstrating compliance with the Technical Capability factor? Yes. The prime may rely on and include its similarly situated SDVOSB subcontractor's qualifications, technical capabilities, equipment experience, and personnel qualifications to demonstrate compliance with the Technical Capability factor. Nothing in Section E.2 limits the demonstration to the prime's own personnel or experience, and since the subcontractor's performance counts as the prime's own for limitation-on-subcontracting purposes (VAAR 852.219-73(d)(5)), its capabilities may likewise be credited toward the technical evaluation — provided the proposal clearly identifies which work is performed by each party and confirms the subcontractor's SDVOSB certification.

· Technician Employment: The SOW requires two qualified service technicians onsite for one week per month. Are those technicians permitted to be employees of an identified subcontractor/team member rather than direct employees of the prime contractor? Yes. SOW Section 5 requires the prime to provide two qualified service technicians onsite one week per month for 12 months, but it does not require those technicians to be direct employees of the prime. They may be employees of an identified subcontractor or team member, provided the arrangement complies with the limitation on subcontracting under VAAR 852.219-75, and the prime remains contractually responsible for performance, invoicing, and compliance under the resulting contract.

· Technician Qualifications: Please clarify what minimum qualifications, certifications, manufacturer training, licenses, or years of experience are required for a technician to be considered “qualified” under this requirement. If the company has a good track record and is certified and guarantees the work done by their technicians That will qualify.

· OEM Requirements: Is the contractor required to be an authorized service provider, distributor, or OEM-certified technician for any of the listed manufacturers, including Pellerin Milnor, Chicago Dryer Company, Gardner Machinery, Parker Boiler, Atlas Copco, Thermal Engineering of Arizona, E-Tech, Energenics, or Consolidated Dryer Company? As long as the company sends mechanics that are certified through the company, that will qualify.

· Repair Labor: Is corrective/repair labor discovered during the scheduled monthly preventive-maintenance visits included within the firm-fixed monthly price, or will repairs outside routine preventive maintenance be separately authorized and compensated? PMs are to be included repairs can be added to a separate CLIN on the contract.

· Repair Parts: The SOW states that the facility is responsible for purchasing repair parts as needed. Please confirm that the contractor is not expected to include the cost of replacement/repair parts in its monthly firm-fixed price. The facility will be responsible for parts.

· Additional Visits: If equipment requires service or repair outside the scheduled one-week monthly onsite period, is the contractor required to provide additional onsite service under the monthly firm-fixed price? If so, is there a required response time for unscheduled/emergency service? There will be a repair line added to the contract.

· Hours/Staffing: Does the requirement for two technicians onsite for one week (five days) per month mean both technicians must be onsite simultaneously for the full five-day period during the stated 8:00 AM–5:00 PM normal working hours? Yes, both must be here.

· Equipment Condition: Are all pieces of equipment identified in the SOW currently operational? If not, will the Government identify equipment currently out of service or requiring known corrective repairs prior to quote submission? Most of the equipment is operation, and the nonoperational equipment will be noted.

· Service History: Can the Government provide the most recent preventive-maintenance/service records, known deficiencies, or repair history for the listed equipment to assist offerors in developing accurate pricing? Yes, we can provide a list.

· Site Visit: Is attendance at the September 28, 2026, site visit mandatory for quote eligibility, or is attendance optional? The Site visit is optional, however, may be beneficial to vendors.

· Past Performance: Is past performance required as part of the quote? If so, may relevant past performance of a proposed subcontractor/similarly situated SDVOSB be submitted and considered? No, not listed in the “Instructions to Quoters” section of the solicitation.

· Contract Period: The pricing schedule lists a base period of September 22, 2026, through September 21, 2027. Since the solicitation was issued September 22 and quotes are due September 30, will the Government revise the anticipated period of performance/start date at award? The contract period will be adjusted to current dates once a vendor selection has been made and the Government is ready to award.

STATEMENT OF WORK (SOW)

1. Contracting Officer’s Representative (COR).

2. Contract Title. Annual Laundry Equipment Service Agreement

3. Background.

The Central Virginia VA Health Care System, 1201 Broad Rock Boulevard, Building 500, Richmond VA 23249 is requesting Annual Laundry Equipment Preventive Maintenance, diagnostics, and repairs at the Richmond VA Medical Center (VAMC). This service will keep the laundry equipment operational with minimum downtime.

4. Scope.

The equipment covered under this service agreement is listed on the attached sheets. The contractor shall complete all tasks outlined in Specific Tasks below. The contractor shall provide all tools, equipment, labor, transportation, qualified service technicians, and supervision.

5. Specific Tasks.

This agreement shall include:

· The contractor shall provide two (2) qualified service technicians, onsite for:

1. One week (5 days) per month for 12 months

· Preventive Maintenance: Washing Machine Systems

1. Inlet valve condition and operation

2. Supply hose integrity (no bulging/cracks)

3. Water pressure within specifications

4. Fill level sensor accuracy

5. Hot/cold water mixing properly

6. Drum bearings (noise/vibration)

7. Drive belt tension and wear

8. Motor operation and temperature

9. Door seal/gasket condition

10. Shock absorbers and springs

· Preventive Maintenance: Dryer Systems and Fire Safety:

1. Exhaust duct lint accumulation

2. Vent hood/damper operation

3. Airflow measurement (CFM)

4. Duct connections secure/sealed

5. Heating element condition

6. Thermostat calibration

7. High-limit safety switch test

8. Drum rotation smooth/quiet

9. Moisture sensor accuracy

· Preventive Maintenance: Drainage and Water Infrastructure

1. Drain pump operation and flow

2. Standpipe height and clearance

3. Floor drain condition and flow

4. Lint trap/filter in drain line

5. P-trap water seal present

6. Main shutoff valve accessible

7. Water pressure regulator function

8. Water heater temperature setting

9. Leak detection systems operational

10. Backflow preventer inspection

11. 2 Parker boilers

12. Conveyors belt system

13. Milnor tunnel system

14. T.E.A. SYSTEM

· The facility is responsible for the following:

1. Oil/grease

2. Purchasing repair parts, as needed

· Contractor shall adhere to the following regulatory requirements:

1. OSHA safety standards

2. NFPA fire codes 211 and 54

3. EPA regulations

4. Any applicable federal, state and local regulations

· Documentation/Reports:

1. The contractor shall provide a service report when service has been completed.

2. Information on the service report shall have the following information:

· Service Request Number

· Date

· Company Name

· Company Address

· Service Technician’s name

· Make, Model and Serial Number

· Description of work performed

· The contractor shall check in and out with the Contracting Officers Representative (COR), the Point of Contact (POC), or the Engineering Department Technicians up arrival and departure.

· The contractor will ensure that all trash and debris is removed from the immediate area after work has been completed.

· The contractor shall complete all work during normal working hours. Normal working hours are Monday through Friday from 8:00 am to 5:00 pm EST, excluding federal holidays. The federal holiday schedule can be viewed below.

· If parts are required, all items will be delivered to the warehouse loading dock at: 1201 Broad Rock Boulevard, Richmond VA 23249 during normal business hours. Normal business hours are Monday through Friday from 8:00am to 3:30pm, excluding federal holidays. Federal holidays are:

Holiday

New Year’s Day

Martin Luther King Jr’s Birthday

George Washington’s Birthday

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

*Note: Best access to the loading dock is to drive at the Hopkins gate entrance.

· The contractor shall ensure that packing slip is included with all deliveries.

· Packing slip must have the following information:

· Vendor name, address, and phone number.

· Order and purchase order numbers.

· Items purchased with quantities.

· Item amounts sent.

· Item amounts not sent or on back order, if applicable.

· Warehouse staff will check the packing slip against the items sent and will receipt for the item(s)/equipment in VISTA and receipt for all items received.

· Any defective or damaged equipment upon receipt will be replaced at no cost to the government or Richmond VAMC and the replacement will be sent within the specified timeframe of the Contracting Officer (CO) or Contracting Officer’s Representative (COR)/Point of Contact (POC).

Wage Determinations No.: 2015-4313 Revision No. 35 Date of Last Revision 8/11/2026