AMENDMENT II 3160008060.pdf

AMENDMENT II

RFP- 3160008060

The Mississippi Department of Public Safety

June 15, 2026

The Mississippi Department of Public Safety amends the following to make corrections to the

Amendment I and Invitation for Bid (IFB).

Correction to Amendment I Specifications

1. Correction removes specification number 26 page 9 in its entirety “All Antenna

Mounting Brackets will be metal (not plastic). The front antenna bracket shall be designed for windshield mounting not suction cup or a specific vehicle mount whichever we prefer, and the rear bracket shall be designed for mounting to the rear desk of the vehicle. All mounting hardware shall be included in the price requiring no second purchase for installation”.

2. Sample Requirements - Page 9, #28 “The lowest bidder must provide a sample

KA-Band Radar to be approved and tested by the MS Department of Public Safety within (5) working days after the bid opening. If the sample KA-Band Radar does not meet the specification, then MDPS will contact the next lower bidder to obtain a sample KA-Band Radar system.

Clarification “At the discretion of the Agency, a sample KA- Band Radar may be required to be approved and tested by the MS Department of Public Safety within (5) working days after the bid opening. If the sample KA-Band Radar does not meet the specification, then MDPS will contact the next lower bidder to obtain a sample KA-Band Radar system.

3.Price Submission Form

Bid Form correction page 10- add language “If you would like to extend this price to all agencies, State, Counties, and municipalities in the State of

Mississippi, please indicate by checking (Y) for YES or (N) for NO

Amendment to the Firm Bid Price and Contract term & Renewal Clause:

Original Firm Bid Price page 3:

Price quoted shall be firm for forty-eight (48) months of the contract.

Contract may be extended for one additional year provided there is no increase in cost and no changes in terms, and based on success and performance of winning Manufacturer, and or Radar. Decreases in price of radar units of five (5%) percent or greater shall be passed along during any contract period. Any increase in price shall void this contract.

Amended Firm Bid Price:

Prices quoted shall be firm for the first twelve (12) months of the contract.

If the current year model that is awarded in the contract is discontinued during the first twelve (12) months of the contract and upon mutual agreement, the vendor may offer the next year’s model at the same price.

Original Term & Renewal of Contract page 3:

The term of the contract shall be for a period of forty-eight (48) months;

and upon mutual agreement by both parties, the successful bidder shall have an option to one (1) year renewal. The effective date is expected to be

June 1, 2026. During the contract period any reduction in price of radar units of five (5%) or greater must be passed on to the MS Department of Public

Safety at time of purchase. Any increase in price during the contract period will void this contract.

Amended Term & Renewal of Contract:

The term of the contract shall be for a period of twelve (12) months. Upon mutual agreement by both parties, the successful bidder shall have an option to renew up to four (4) additional twelve (12) months. The effective date is expected to be July 7, 2026.

Added clause:

Price Adjustment:

Price increases will not be allowed during the first twelve (12) months of this contract. Price increases may be considered during the renewal of this contract for an additional twelve (12) months being effective July 7 of that extension year. Requests for price increases shall be submitted no later than three months prior to the start of the extension year. Requests for price increases shall be in the form of a letter from the successful bidder. This letter shall indicate the contract number, the new price(s) for each item for which a change is being requested. Enclosed with the letter requesting a price increase shall be a copy of the manufacturer’s notice of actual cost increase. The manufacturer’s notice shall identify the product(s) by brand name and shall indicate the price increase as well as the contractor’s new lease cost for the item(s). The manufacturer’s notice shall also be signed by an authorized corporate official, with printed name, title, address, and phone number to allow for verification of price increase. Upon such receipt of such request for price increase the MS Department of Public Safety reserves the right to approve or disapprove the request and will notify the contractor prior to the propose effective date. If approved, the new prices will take effect on the effective date set forth in this paragraph.

*** See attachment for updated Bid Form***

***ACKNOWLEDGEMENT OF AMENDMENTS**

Bidders shall acknowledge receipt of any amendment to the solicitation by signing and returning the amendment with the bid. The acknowledgement must be received by DPS at the time and at the place specified for receipt of bids.

All other terms and conditions remain the same as listed in the invitation for bid and amendment

I.

For more information or questions regarding this IFB, please contract Britney Wesley at 601-

987-1407, by fax at 601-987-1442 or by email at bjwesley@dps.ms.gov. You may also contact

Sonya Williams at 601-987-1467, by fax at 601-987-1442 or by email at sonya.williams@dps.ms.gov.

I acknowledge and accept all the terms and conditions of the Invitation for Bid amendments. I hereby certify that I am authorized to sign for my company.

Signature Date

Name (Printed) Date mailto:bjwesley@dps.ms.gov mailto:sonya.williams@dps.ms.gov

UPDATED BID FORM

KA-Band Radars for the MS Department of Public Safety, Office of Capitol Police

RFP 3160008060 Date: June 19, 2026 – Time:10:00 A.M. (CST)

The pricing must include ALL associated costs with no additional or hidden fees.

(Detailed Description of services can be found in

Section 1 of this RFP)

Item Description PRICE PER ITEM

KA-Band Radar

Brand and Model Number

If you would like to extend this price to all agencies, State, Counties, and municipalities in the

State of Mississippi, please indicate by checking (Y) for YES or the (N) for NO below.

Y_________ N ________