Amendment 4 and Minutes.pdf
PDF 146 KB Posted
- Solicitation number
- BPM035448
- Issued by
- Anne Arundel County, Annapolis City, Maryland
About this file
This document is Amendment Four to the Invitation for Bids for the Comprehensive Landscaping Services for Annapolis Public Buildings and Grounds contract, issued by the State of Maryland Department of General Services. The amendment changes the bid due date from February 24th to March 7th at 2:00 p.m. and includes pre-bid meeting minutes and Q&A. The contract is for comprehensive landscaping services for Annapolis public buildings and grounds, covering Anne Arundel County and the City of Annapolis. The solicitation includes a 35% Minority Business Enterprise (MBE) participation goal, with MBE primes able to self-perform up to 17.5% of the goal. Certain MBE forms are required at the time of bid, with additional forms due within 10 business days of being deemed the apparent low bidder. The contract does not include mowing, and the awarded vendor will not have access to on-site storage.
Regarding pricing, the State does not disclose the budget for this contract. This will be the first comprehensive landscaping contract, as previously the locations had individual small contracts. There are no time or day constraints, but the vendor must coordinate with the contract monitor and check the Annapolis website for any events or restrictions that could impact the work. The awarded vendor and contract monitor will collaborate to establish any schedules or timelines for the work.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 2.pdf | ||
| Bid Sheet.xlsx | XLSX spreadsheet | |
| APBG_IFB.pdf | ||
| Amendment 3.pdf | ||
| Amendment 1.pdf | ||
| DGS Annapolis Landscape Designs.zip | ZIP file | |
| Amendment 5.pdf |
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Text version
AMENDMENT FOUR
TO THE INVITATION FOR BIDS
DATE: February 22, 2023
STATE OF MARYLAND
OFFICE OF STATE PROCUREMENT
Department of General Services eMMA NUMBER: BPM035448
CONTRACT TITLE: Comprehensive Landscaping Services for Annapolis Public Buildings and Grounds
This Amendment is issued to clarify, add to, delete from, correct and/or change the BID documents to the extent indicated and is hereby made a part of the said BID documents on which the contract will be based. This Amendment becomes part of the BID package.
COMAR 21.05.02.08 requires all Amendments issued to be acknowledged.
Issued by:
State of Maryland Department of General Services Office of Procurement and Logistics 301 W. Preston Street - Room M-4 Baltimore, Maryland 21201
Kimberly Hackett
Kimberly Hackett, DGS Procurement Officer
Acknowledgment Date
Company Name
AMENDMENT FOUR TO THE INVITATION FOR BIDS
eMMA Number: BPM035448
February 22, 2023
This amendment will be changing the bid due date from Friday, February 24th to Tuesday, March 7th by 2:00p.m.
Pre-Bid minutes, and questions and answers are attached to this amendment.
Please make note of this change in your records.
- End of Amendment Number Four -eMMA Number: BPM035448
Pre-Bid Minutes
In attendance:
NAME COMPANY
Kim Hackett, Procurement Officer Dept. of General Services Tone Hansford, Contract Monitor Dept. of General Services Cindy Beres, Asst. Superintendent Dept. of General Services Lakesha Watson, MBE Liaison Dept. of General Services Charles Bailey, Procurement Supervisor Dept. of General Services Michael Drucis Brightview Landscaping John Bailey The Denney House Marvin Balsoma Jr. Level Green Landscaping Michael Valois ERG Services Garfield Smith Jr. ERG Services Dennis Harris Brightview Landscaping Khalilah Denney The Denney House Susan Mullins Choice Planting, Inc.
Adam Smith Level Green Landscaping
Questions and Answers
Q: Why was the contract not awarded previously?
A: There was an SBR requirement placed on the previous solicitation that limited the number of responses.
Q: Will the State accept NGICP certifications in lieu of the required State of Maryland certifications?
A: No, we will not accept the NGICP certifications.
Q: Will these be new or refurbished designs?
A: DGS expects the property to have one consistent look.
Q: Is there mowing in the contract?
A: No, mowing is not a part of this solicitation.
Q: Will there be provisions for parking and access to buildings and grounds?
A: There will be coordination with the contract monitor but there are some buildings and garages that the vendor will not have access to.
Q: What is the budget?
A: We do not disclose the budget.
Q: Will vendor be given on-site storage?
A: No, there is no place for storage on the grounds.
Q: Are there any time or day constraints?
A: Please check with the contract monitor and also check Annapolis website for events and/or restrictions that would limit or prevent work from being performed. (https://www.visitannapolis.org/events/) Q: Do the MBE requirements remain the same for non-profits?
A: Non-profits are not considered an MBE.
Q: If my business is an MBE, what percentage of the goal can I perform?
A: Your company can perform up to 50% of the MBE goal. The goal on this project is 35%, thus the MBE prime can perform up to 17.5%.
Q: Please explain which documents must be submitted with the bid and how long after the bid opening do I have to submit the other forms?
A: At the time of bid, MBE form D-1A is required. After your company has been deemed the apparent low bidder by the Procurement Officer, forms D-2, D-3A and D-3B (MBE prime only) must be submitted within ten (10) business days.
Q: What proof do you need of outreach efforts?
A: The information is listed on MBE form D-2 Q: Is there a time frame for work to be completed? Is there a schedule of when to perform work?
A: Any time frames will be a collaborative effort between the awarded vendor and the contract monitor.
Q: Can you supply the previous contract within the last three (3) years?
A: This will be the first comprehensive landscaping contract so we, unfortunately, do not have a contract to reference. Each location had its own small contract.
https://www.visitannapolis.org/events/
| Amendment 4 |
| Pre-Bid Minutes |
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